Board Support Specialist

Job description

Job Description Purpose of the role To provide administrative and technical support to the Board of Directors and its committees for Barclays Group regulated or significant legal entities, facilitating the smooth operation of the Board and the effective execution of its governance responsibilities. Accountabilities Management of Board and Committee meeting logistics, including scheduling, room arrangements, catering, and technology support, for regulated or significant legal entities. Management of the Board and Committee communications, including email correspondence, document distribution, and secure file sharing. Supporting the Board and its Committees in its oversight of corporate governance matters, including risk management, compliance and sustainability. Provision of administrative and logistical support for Board-led initiatives and special projects. Maintenance and updating of Board and Committee member profiles and contact information. Assistant Vice President Expectations To advise and influence decision making, contribute to policy development and take responsibility for operational effectiveness. Collaborate closely with other functions/ business divisions. Lead a team performing complex tasks, using well developed professional knowledge and skills to deliver on work that impacts the whole business function. Set objectives and coach employees in pursuit of those objectives, appraisal of performance relative to objectives and determination of reward outcomes If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others. OR for an individual contributor, they will lead collaborative assignments and guide team members through structured assignments, identify the need for the inclusion of other areas of specialisation to complete assignments. They will identify new directions for assignments and/ or projects, identifying a combination of cross functional methodologies or practices to meet required outcomes. Consult on complex issues; providing advice to People Leaders to support the resolution of escalated issues. Identify ways to mitigate risk and developing new policies/procedures in support of the control and governance agenda. Take ownership for managing risk and strengthening controls in relation to the work done. Perform work that is closely related to that of other areas, which requires understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function. Collaborate with other areas of work, for business aligned support areas to keep up to speed with business activity and the business strategy. Engage in complex analysis of data from multiple sources of information, internal and external sources such as procedures and practises (in other areas, teams, companies, etc).to solve problems creatively and effectively. Communicate complex information. 'Complex' information could include sensitive information or information that is difficult to communicate because of its content or its audience. Influence or convince stakeholders to achieve outcomes. All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave. In this Board Support and Corporate Secretariat role, you will provide administrative, technical and governance support to the Barclays Europe Board of Directors and its Committees, helping to ensure the smooth operation of the Board and the effective execution of its governance responsibilities. You will coordinate Board and Committee meetings, coordinate the preparation of Board and Committee agenda and meeting logistics, request and track Board papers, undertake quality and formatting checks and support the timely distribution of meeting materials, and maintain governance records through systems such as Diligent Boards. You will also support the Board and its Committees in the delivery of their governance responsibilities, including in relation to corporate governance, risk management, compliance and sustainability, and provide support on Board-led initiatives and wider Corporate Secretariat projects. You will take ownership for managing risk and strengthening controls in relation to your responsibilities, ensuring Board and Committee processes and records are maintained in accordance with applicable regulatory requirements and Barclays policies and standards. Working within the Corporate Secretariat team, you will build strong relationships with Business Managers, senior executives and key stakeholders across the organisation to ensure the timely preparation and delivery of high-quality Board documentation. You will play a critical role in supporting the governance framework of Barclays Europe, handling highly confidential information with discretion and professionalism. This role offers significant exposure to senior leadership and Board-level governance and would suit an experienced Board Support, Corporate Secretariat or senior executive support professional who is looking to develop their career within Corporate Governance and Corporate Secretariat. You will be empowered to use your initiative, manage competing priorities and contribute to governance projects while developing an understanding of Board and Committee operations. To be successful as a Board Support Specialist, you must have the following essential skills: Organisation and administration skills with the ability to manage multiple priorities and deadlines. Stakeholder management skills with the confidence to build effective relationships at senior executive, Board level and colleagues across the organisation. Written communication and document management skills with a high level of attention to detail and accuracy. Ability to handle sensitive and confidential information with discretion and professionalism. Ability to work independently and solve problems effectively. Microsoft Office skills, particularly Word and PowerPoint. Fluent English and French language (strong professional proficiency). Experience supporting senior leadership, Boards, Committees or Executive-level stakeholders. Some other highly valued skills may include: Solid experience in a senior support role Experience with Diligent Boards (or similar) You may be assessed on the key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen strategic thinking and digital and technology, as well as job-specific technical skills Your role will be located from out Paris office. Minimum Salary: 56k Euro. The minimum salary information above includes only annual full-time equivalent base salary and typically represents the lowest level of pay for this role. The actual pay rate will reflect the responsibility level of the role and experience level of the individual. It does not include any other type of compensation or benefits that may be available. Barclays employees are also eligible for a suite of competitive country-specific benefits. This position is eligible for an incentive award.