Budget Coordinator for School of Aeronautics

Job description

The Budget Coordinator serves as a key financial steward, responsible for directing and maintaining the day to day fiscal operations of the School of Aeronautics. This position works in coordination with the Provost Office Budget Manager and external partners, including Freedom Aviation, to ensure accurate processing of financial transactions, budget monitoring, and compliance with university policies and procedures. The role provides direct financial support for the School of Aeronautics aircraft fleet, including tracking high-volume operational expenses, invoices, and purchasing card activity associated with fleet maintenance, fuel, parts, and services. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Process requisitions, purchase orders, and other financial transactions in the university procurement system. Monitor requisition workflow and coordinate approvals ensuring timely processing. Maintain accurate budget records and track expenditures across multiple accounts and funding sources. Track and reconcile aircraft fleet-related expenses, including maintenance, fuel, parts, and vendor services. Review and reconcile purchasing card transactions related to fleet operations. Assist in the reconciliation of accounts on a regular basis to ensure accuracy and completeness, supporting monthly, quarterly, and annual budget review processes. Coordinate with internal departments and external vendors regarding purchasing, invoicing, and payment inquiries. Ensure compliance with Liberty University financial policies, procedures, and audit requirements. Maintain organized records of financial transactions and supporting documentation. Assist with resolving discrepancies in budget activity, invoices, or account balances. Provide general support and guidance to faculty and staff regarding budget and procurement processes. Participate in budget planning, forecasting, and reporting activities as assigned. Other duties as assigned to support Flight Operations Coordinator Strictly adheres to Liberty University policies, representing the University in an exemplary manner. Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ. SUPERVISORY RESPONSIBILITIES No supervisory responsibilities QUALIFICATIONS AND CREDENTIALS Education and Experience Minimum Qualifications Bachelor’s degree in Business, Finance, Accounting, or a related field, or equivalent combination of education and experience. Strong organizational skills with attention to detail and accuracy. Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Proficiency with Microsoft Office applications, particularly Excel. Effective written and verbal communication skills. Preferred Qualifications Experience with enterprise financial systems (e.g., BuyLU, or similar). 2 - 4 years of prior experience in higher education or a related administrative environment. Familiarity with budget management and financial reporting processes. ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB Communication and Comprehension Ability to effectively communicate both verbally and in writing to convey clear, well articulated information. Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner. Possess public communication skills that allow professional representation of Liberty University. Strong organizational skills. Computer skills Problem Solving Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature. Physical and Sensory Abilities May be required to sit to perform deskwork or type on a keyboard. Regularly required to hear and speak in order to effectively communicate orally. Regularly required to stand, walk, and climb stairs to move about the campus. Handle materials, reach overhead, kneel or stoop in order to conduct business. Regularly lift 10 or fewer pounds. WORKING CONDITIONS Work Environment The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting. It is well lighted, and the noise level is moderate. Working environment may include facilitation of events outdoors occasionally. Driving Requirements If the employee is required to travel in performing the duties and responsibilities of the position, the use of one’s personal vehicle (or LU vehicles) may be required for travel. Proof of a valid driver’s license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee’s position. Time Type Full time Location Onsite Pay Range Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions. Market benchmarks may be used, as appropriate, in combination with internal equity to ensure pay is fair and aligned with the broader compensation structure. The position may also be eligible for comprehensive benefits , including health insurance, retirement plans, and tuition assistance. $44,000.00 - $50,000.00 The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.