Budget & Finance Specialist

Job description

The College of Science at the University of Notre Dame is seeking a Budget & Finance Specialist to provide dedicated budget and financial support to the Dean's Office and dedicated department(s), as assigned. Reporting directly to the Director of Finance in the College of Science while maintaining close connection to the Department Administrator and Chair of assigned department(s), this individual would be responsible for managing the departmental budget, including unrestricted and restricted (endowed) resources, as well as contributing to various college-level projects and initiatives. Essential Duties & Responsibilities: The ideal candidate for this position will be able to successfully, efficiently, and professionally perform the following duties and responsibilities Implementing the annual budget of labor and non-labor expenditures and revenue for the assigned department(s). Working closely with the Department Admin, Chair, and the Director of Finance to update forecasts throughout the year, ensuring projections provided to the Budget Office, Provost's Office, and Board of Trustees are complete and accurate. Submitting and/or approving financial transactions in various University systems, including buyND, travelND, and the Financial Toolkit Overseeing and managing the restricted funds within the assigned department(s), including ensuring expenditures are appropriately charged, deficits are cleared promptly, and coordinating with Development, the Controller’s office, and the Dean’s Office on fund utilization, stewardship, and/or restriction release requests. Assisting the Director of Finance with various college-level projects, including financial oversight of Centers & Institutes within the College of Science, and other tasks and projects as needed The College of Science is uniquely situated to have a tremendous impact both in and outside of the University of Notre Dame. Our work with the budget and finances of the college ensures that the amazing faculty, students, and staff in the college can focus on their work, training our future doctors, educators, and scientists to be a force for good in the world. Bachelor’s degree B.S. or B.A. in relevant field (e.g., Accounting, Finance). 1+ years of experience with budgeting, accounting, and general financial management. Preferred Qualifications CPA License preferred Higher education experience Key Traits & Skills: Strong Aptitude for Learning: Demonstrated ability to pick up new software tools, financial platforms, and processes quickly. Attention to Detail: High level of accuracy when managing numerical data, reconciliations, and documentation. Problem-Solving Mindset: A genuine desire to dig into processes, fix inefficiencies, and organize workflows. Proficiency with MS Office products, Google suite, and various budgeting and financial tools Understanding of the mission and values of a Catholic University founded by the Congregation of Holy Cross To be fully considered, please provide a cover letter and resume with your application. Salary up to $75,000, commensurate with experience. Applications due by October 9, 2026 The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity. The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!