Business Immigration Associate

Job description

Coefficient Giving (formerly Open Philanthropy https://coefficientgiving.org/research/open-philanthropy-is-now-coefficient-giving/) is looking for a skilled business immigration professional to join our Business Immigration team. As our staff and grantmaking continue to expand globally alongside ever-changing U.S. immigration policy, supporting our staff through visa and green card processes has never been more important to our mission. This hire will own day-to-day U.S. immigration casework and help the team build a more resilient, scalable immigration function. ABOUT COEFFICIENT GIVING Coefficient Giving is a philanthropic funder and advisor. Since 2014, we've directed over $6 billion in grants as part of our mission to help others as much as we can with the resources available to us. It's also a pivotal moment for Coefficient Giving: we gave around $1 billion last year, and are on track to more than double our giving this year. We work with a range of donors who share our commitment https://coefficientgiving.org/our-approach/ to cost-effective, high-impact giving. Our current funds include Science and Global Health R&D https://coefficientgiving.org/funds/science-and-global-health-rd/, Navigating Transformative AI https://coefficientgiving.org/funds/navigating-transformative-ai/, Biosecurity & Pandemic Preparedness https://coefficientgiving.org/funds/biosecurity-pandemic-preparedness/, Abundance & Growth https://coefficientgiving.org/funds/abundance-and-growth/, Farm Animal Welfare https://coefficientgiving.org/funds/farm-animal-welfare/, and more https://coefficientgiving.org/funds/. We’re proud of our track record: - Our grants to evidence-backed global health programs have saved over 100,000 lives, and our farm animal welfare grants have improved the lives of over 3 billion animals. - We supported late-stage clinical trials for the R21 malaria vaccine, now being scaled to protect millions of kids globally https://www.nature.com/articles/d44148-025-00245-8#:~:text=Uganda%20is%20at%20the%20forefront,M%20vaccine%20to%20105%20districts.. - We were the earliest major funder of the YIMBY movement to build more housing. Our grantees have led the charge on major wins like City of Yes https://www.nyc.gov/mayors-office/news/2024/12/mayor-adams-governor-hochul-speaker-adams-celebrates-passage-most-pro-housing-proposal-in in New York, and SB 79 https://www.gov.ca.gov/2025/10/10/governor-newsom-builds-on-this-years-historic-housing-reforms-signs-legislation-to-accelerate-housing-and-affordability/ in California, which will enable hundreds of thousands of new housing units. - We jump-started the field of AI safety and security https://coefficientgiving.org/research/ai-program-update-navigating-transformative-ai/ and have played a vital role in addressing other existential threats, such as mirror bacteria https://www.mbdialogues.org/. ABOUT THE BUSINESS IMMIGRATION TEAM The Business Immigration team makes it possible for CG to hire the best person for a role by securing and maintaining the U.S. work authorization they need. The Business Immigration team sits within our Global Employment team, which determines how Coefficient Giving employs people around the world: what we pay, what benefits we offer, and what work authorization we can support to make it possible. Those questions are upstream of almost everything else we do. CG's impact depends on getting excellent people working on important problems, and the size of the pool we can draw from is set by our ability to hire compliantly across more than a dozen different jurisdictions and offer competitive compensation and benefits in each. Every constraint we resolve is a candidate we can say yes to. CG’s projected growth, combined with a fast-shifting U.S. policy environment, means our work is often urgent and rarely routine. Our long-term vision is to keep building the infrastructure and capacity to support our staff while maintaining high standards for service and implementing systems improvements. ABOUT THE ROLE This role will primarily focus on providing high-quality service to our team members through ownership of day-to-day casework. You may also contribute to ongoing systems and process improvement and refining our immigration approach, vision, and goals. This role is central to making the whole Business Immigration function more resilient, and there's meaningful room to shape it as it grows. Your core responsibilities would include: - Owning day-to-day U.S. immigration casework for current and future employees across nonimmigrant visas (e.g. H-1B, E-3, O-1) and green card processes, including complex PERM cases. This means outlining the factors involved in a case for CG staff and candidates, coordinating with them to gather the necessary information, working with our external immigration counsel to develop case strategies and track progress, and troubleshooting obstacles so cases move forward on time. - Owning the employee's experience of every case you handle. The employee always knows where things stand; stakeholders like recruiting, People Ops, and hiring managers have what they need before they ask; and nothing falls between systems. A visa or green card case is a big moment in someone's life, and your work is what makes it feel manageable. - Partnering with our immigration counsel to manage visa initiation and renewal, as well as the green card process, ensuring a positive employee experience throughout. You would come to understand counsel's process well enough to know when a case is genuinely stuck and when it just needs a push, and you'd be the one who pushes. - Identifying and collaborating on process improvements, and keeping all visa and green card documentation and policies up to date, accessible, and easy for CG employees to understand. - Ensuring a smooth handoff between recruitment and onboarding for employees who require a visa. - Fielding immigration inquiries, including questions related to employee travel. - Picking up the project work as the function grows. Because you handle the day-to-day cases, you'd see patterns before anyone else: a policy that needs rewriting because the same question keeps coming up, documentation that should exist, a process worth automating. You'd scope these projects with your manager and run them yourself. That said, it's hard to predict everything you might be doing. We're a rapidly growing organization, and we expect all staff to be flexible about what they work on and to put contributing to our mission first. WHAT WE'RE LOOKING FOR MINIMUM - At least 3 years of technical business immigration experience, especially managing H-1B and green card cases (for example, as a business immigration paralegal). - Strong working knowledge of the PERM process, I-140 petitions, and adjustment of status applications. We expect PERM to be a core and recurring part of this role, so we're looking for someone who is comfortable owning that work. - Strong written communication. You will manage a high volume of email correspondence and explain complex issues to employees and hiring managers clearly and succinctly. - Demonstrated reliability and prioritization judgment. Fielding time-sensitive and urgent requests and clearly communicating priorities to employees and hiring managers are two responsibilities central to this role. - Genuine care for CG's mission, and the ability to work in a way that's consistent with our operating values of ownership, openness, calibration, and inclusiveness. PREFERRED - Familiarity with O-1 petitions and EB-1 green card cases. - Experience in a fast-moving, high-bar environment — for example, an in-house immigration function at a scaling company, or a demanding mission-driven organization. - Familiarity with and interest in the work Coefficient Giving is doing. Knowledge of our causes and the fields where relevant work happens is a plus. HOW YOU WORK - Organized and detail-oriented. The day-to-day work involves managing time-sensitive, critical processes. You can stay on top of a large number of open items and next steps without letting details drop. - Calm and adaptable in a fast-changing policy environment. U.S. immigration policy is shifting rapidly. You can absorb new developments, adjust case strategies with counsel, and communicate changes to affected staff with clarity and empathy. - An owner, not a ticket-taker. You spot the thing that's about to go wrong and fix it before it does, and you improve the process so that it doesn’t happen again. - Calibrated and transparent. You show your reasoning, quantify your uncertainty, and don't overclaim. You fit a culture that prizes good epistemics over confident-sounding answers. The ideal candidate for this position will have many of the skills and experiences described above. However, there is no such thing as a "perfect" candidate. If you're on the fence about applying because you're unsure whether you're qualified, we strongly encourage you to apply. Above all, we are looking for people motivated to contribute to our mission of helping others as much as we can with the resources available to us. Whatever background you bring with you, please apply if this role would make you excited to come to work every day. OTHER DETAILS - Compensation: The baseline compensation for this role is $130,525, which would be distributed as a base salary of $113,500 and an unconditional 401(k) grant of $17,025 for U.S. hires. - These compensation figures assume a remote location; there would be geographic adjustments upwards for candidates who are willing to work from our San Francisco or Washington, D.C. offices at least two days per week. There would also be an adjustment upwards for candidates based in New York who are willing to work from our coworking hub at least one day per week. - All compensation will be distributed in the form of take-home salary for hires based outside of the U.S. - Time zones and location: You can work remotely. While we are not able to sponsor visas for this role, we are open to hires outside the U.S. willing to consistently overlap with U.S. business hours for at least 5-6 hours of the day. - Start date: We would ideally like a candidate to begin as soon as possible after receiving an offer, but we're willing to wait if the best candidate can only start later. - Benefits: Our benefits package includes: - Excellent health insurance (we cover 100% of premiums within the U.S. for you and any eligible dependents) and an employer-funded Health Reimbursement Arrangement for certain other personal health expenses. - Dental, vision, and life insurance for you and your family. - Four weeks of PTO recommended per year. - Four months of fully paid family leave. - A generous and flexible expense policy — we encourage staff to expense the ergonomic equipment, software, and other services that they need to stay healthy and productive. This policy also includes a productivity benefit, which provides a set amount for staff to expense items that enhance their productivity. - A continual learning policy that encourages staff to spend time on professional development with related expenses covered - Support for remote work — we’ll cover a remote workspace outside your home if you need one, or connect you with a Coefficient Giving coworking hub in your city. We currently have offices in San Francisco and Washington D.C., and multiple staff working from several other cities in the U.S. and elsewhere. We aim to employ people with many different experiences, perspectives, and backgrounds who share our passion for accomplishing as much good as we can. We are committed to creating an environment where all employees have the opportunity to succeed, and we do not discriminate based on race, religion, color, national origin, gender, sexual orientation, or any other legally protected status. If you need assistance or an accommodation due to a disability, or have any other questions about applying, please contact jobs@coefficientgiving.org. Applications are reviewed on a rolling basis, and we recommend applying early. Please apply (latest) by 11.59 p.m. Pacific Time on Monday, September 7. U.S.-based staff are typically employed by Coefficient Giving LLC, which is not a 501(c)(3) tax-exempt organization. As such, this role is unlikely to be eligible for public service loan forgiveness programs. We may use AI to assist in the initial screening of applications, including to detect whether candidates have used AI models in drafting their application. Decisions are always made by a human on our team. If you have any questions about our use of AI tools, you can email jobs@coefficientgiving.org.