Business Operations Analyst

Job description

General nature of position: As a Business Operations Analyst for Deckers Distribution function, you will provide administrative, financial and analytical support across the various distribution centers in North America, including supporting procurement, budgeting, forecasting, billing, invoicing, and operational reporting/analytics processes. You will provide administrative, financial and analytical support across the various distribution centers in North America/Midwest. Essential functions, include, but not limited to: % OF TIME Essential functions, include, but not limited to: 50% Maintain the purchase order process to ensure compliance with internal procurement policies, financial controls, and company procedures. Audit and process vendor invoices, credits, receipts, accruals, and other procurement-related transactions. Partner with Accounts Payable, suppliers, and internal stakeholders to resolve payment discrepancies and ensure timely invoice processing. Independently complete month-end close activities, including accruals, account reconciliations, inventory transactions, and cost reporting to ensure accurate financial results. Support operational planning by monitoring expenditure, identifying cost-savings opportunities, and analyzing procurement and inventory performance metrics. Review procurement and financial transactions for accuracy, investigate discrepancies, and report findings or recommended corrective actions to management. 50% Prepare financial and operational reports for local management, including P&L impact analysis. Perform variance analysis of Actual vs. Forecast and Budget results, and support budgeting, forecasting, and reforecasting processes. Provide procurement operations support, including forecasting non-inventory products, inventory management, non-inventory flow and space planning, cycle counts, supplier management, and expediting activities. Issue operational supplies and materials through the Computerized Maintenance Management System (CMMS), ensuring accurate inventory transactions, timely material availability, and proper documentation. Maintain inventory accuracy by processing material issues, receipts, and adjustments within the CMMS while supporting operations requirements. Track, measure, control, and benchmark procurement KPIs through the development of recurring operational and financial metrics reports to drive continuous improvement. Collaborate with internal customers, not limited to, Finance, Global Procurement, Accounts Payable, and Operations to support procurement initiatives and process improvements. Crosstrain with other departments and provide operational support as needed to ensure business continuity. Perform other duties and special projects assigned to support departmental and organizational objectives. QUALIFICATIONS: Required qualifications needed to successfully perform the duties and responsibilities of this position. Education/Certifications: Bachelor’s Degree in Financing/Accounting, Business, Supply Chain, Operations, OR equivalent management accounting experience preferred, but not required. Work Experience: 3 - 5 years of related experience Distribution Center and Supplier/vendor relationship management experience preferred. Experience using Microsoft Office, particularly Excel and analytical platforms, including but not limited to the ability to analyze data using pivots and V-Lookups. Experience in understanding process flow and suggest improvements to deliver cost savings, inventory reduction, or other benefits to the site. Skills/Competencies: Ability to manage multiple priorities in a fast-paced environment while maintaining a strong customer service focus. Strong organizational, analytical, and problem-solving skills with the ability to identify issues, analyze data, and recommend effective solutions. Proficient in Microsoft Office Suite, including Excel (advanced spreadsheets, data analysis, and reporting), Word, PowerPoint, and Outlook. Experience using Computerized Maintenance Management Systems (CMMS), Enterprise Resource Planning (ERP), or inventory management systems to issue materials, process transactions, and maintain inventory accuracy. Knowledge of procurement, inventory control, cycle counting, supplier management, and materials management processes. Ability to prepare financial and operational reports, perform variance analysis, and support budgeting, forecasting, and reforecasting activities. Experience tracking and reporting key performance indicators (KPIs) to support operational and financial performance improvements. Ability to prioritize and work effectively under competing deadlines and changing business requirements. Strong interpersonal and communication skills with the ability to collaborate effectively across Finance, Procurement, Operations, Maintenance, and other cross-functional teams. Ability to read, analyze, and interpret policies, procedures, safety rules, operating instructions, and technical documentation. Ability to prepare routine reports, correspondence, and present information clearly to supervisors and management. Strong mathematical aptitude and attention to detail with the ability to perform Ability to read, write, interpret, and communicate effectively in English. Experience working effectively in a collaborative, matrixed, or global organization. Demonstrated ability to maintain confidentiality and exercise sound judgment when handling financial, procurement, and operational information. PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, bend, crouch, talk, hear and or smell. The employee frequently is required to walk, stand, bend, pull, push and occasionally squat, kneel, and climb. The employee must regularly lift, carry, and/or move up to 35 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Sedentary: Limited activity, no lifting, limited walking Moderate: Mostly standing, walking, bending, frequent lifting Light: Office work, some lifting, considerable walking Arduous: Heavy lifting, bending, crawling, climbing WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment. While performing the duties of this job, the employee frequently works near moving equipment and mechanical parts and in outside weather conditions and is occasionally exposed to fumes or airborne particles. The noise level in the work environment is usually moderate. Work activities are subject to significant volume change due to the business’ seasonal nature. $27.74 - $32.26 The salary range posted reflects the estimated minimum and maximum target for new hire salaries for this role in: US - IN Mooresville Distribution Center Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process. Equal Employment Opportunity Diversity and inclusion are key to our success. We are proud to be an equal opportunity employer, and our employees are people with different strengths, experiences and backgrounds who share a passion for our brands. We welcome qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, military or veteran status, mental or physical disability, medical condition and all the other beautiful parts of your identity.