Business Support Administrator

Job description

Role Summary: To provide day to day administrative support that will ensure an effective and professional service is delivered across the College Provision. The administrator will be the first point of contact for many visitors and callers to the College, so therefore will be important in the promotion and friendly welcome to students and public alike. Main Duties and Responsibilities: Act as first point of contact for general parent / pupil / visitor enquiries, responding within standard procedures or referring the enquiry to an appropriate destination Contribute to the smooth running of the college’s reception, postal, telephones, stationery and hospitality facilities Produce routine documentation / correspondence against a broad framework provided by the teaching staff Apply a wide range of standard processes and procedures under supervision Work co-operatively with others towards shared goals Support the induction of new members of the team and contribute to the development of others within the team through sharing knowledge Support the College’s data management systems (PICS) Input and extract staff / pupil information using manual and computer-based systems, including medical information Attendance / Registration input into (PICS) Provisioning Input Exclusions date Reports – Printing and sending out Attendance Certificates Ensure all display boards in the College are relevant and carry up to date information and change if required Manage the booking process for external companies to Hire Centre Facilities and handover to Admin for booking completion. To ensure all provisions required for conferences are in place and be responsible for conference set up prior to and during the booking. To observe confidentiality at all times. Please see the main Job Description document for this role here GCSE or equivalent English and Maths (Grade 4 / C or above) Desired EXPERIENCE Sound practical knowledge of common ICT software packages, especially MS Office (Word, Excel, PowerPoint, Outlook, etc.). Proven ability to communicate effectively at all levels and build sound relationships Experience of creating, monitoring and collating data from Excel spreadsheets Able to draft own correspondence and proofread Able to develop and follow administration & finance procedures Ability to take minutes. We are looking to appoint as quickly as possible and will close this job off to new applicants when we have enough suitable candidates to interview. We therefore encourage candidates to apply as soon as possible. Salary : FTE: £25,609.23. Pro rata: £19,258.10 Hours: Part Time: 30.5 hours This role is subject to an enhanced DBS check See the benefits of working for Catch22 here . Unless otherwise stated, interviews will be arranged as suitable candidates are identified, so early application is strongly advised. We aim to review applications as quickly as possible. However, due to the volume of interest we receive, we may not be able to contact all applicants individually. If you have not heard from us within two weeks of the closing date, please assume that your application has not been successful this time. At Catch22 we value equality, diversity and inclusion. We are wholeheartedly committed to the principle of equality of opportunity, both as an employer and as a provider of services. Diversity and Inclusion is part of what we do every day, working to deliver our vision to build a strong society where everyone has good people around them, a purpose, and a good place to live. Catch22 is committed to rigorous safeguarding and safer recruitment practices; ensuring that every individual within the organisation has been safely and appropriately checked. Please note, we will conduct an online search as part of our due dilligence checks for successful candidate(s). This will involve a search of all publicly available information online and in social media. Catch22’s Commitment to Ban the Box Catch22 is proud to have “ Banned the Box ”. This means that we do not ask for candidates to disclose criminal convictions at the application stage. Instead, we invite disclosures at interview stage, and encourage them at the offer stage. Please see our statement of commitment on hiring people with convictions for more information. A forward looking social business, Catch22 has more than 200 years’ experience of providing public services that help people turn their lives around. We work with troubled and vulnerable people, helping them to steer clear of crime or substance misuse, do the best they can in education or employment and play a full part in their family or community. Our vision is a strong society where everyone has a good place to live, a purpose and good people around them, no matter what their background. Catch22 College Catch22 College is the collective name for sites we have across the country delivering academic and vocational training programmes for young people aged 16+ who, for whatever reason, are not suited to a mainstream college setting. Our college site, like all our others, provides learners with a highly supportive environment where they have access to opportunities to build up their confidence and self belief, and to gain new skills and experiences that will help them to achieve their goals in life. We exist to help our learners find their future .