Business Support Administrator - Marks Tey

Job description

Job Vacancy In this role you will provide a wide range of administrative and file management tasks. The prime role of the Business Support Team is to assist each team in operating at optimum efficiency across all offices. As part of the Business Support Team you are expected to use a high degree of self-management and initiative and should be able to multi task. We are looking for a part-time Business Support Administrator to work 3 days a week (including a Friday, other working days subject to agreement) 8:30/9.00- 17:00/17.30. This role is to be based in Marks Tey and involves frequent travel to the firm's other offices to meet business needs. * Please note the closing date for applications is Friday 11th September 2026. Applications will be reviewed during and up to this date. The day to day Your day to day work will include but will not be limited to: File opening for all teams across the firm, producing files in accordance with the team’s requirements Entering all contacts on to SOS, entering ID requirements and scanning in ID requirements as agreed Closing files for all teams across the firm Archiving Sorting and scanning the post Franking and taking the post to the post office each day (including recorded deliveries) Photocopying and scanning and saving into SOS (our case management system) Preparing Bundles Retrieving Wills/Deeds retrieval and storage, ensuring the relevant documentation is kept up to date in accordance with the Firms policy Maintaining levels of stationery and providing accounts with order lists Typing for teams across the firm producing attendance notes, letters, and other documents were required Supporting teams (such as Marketing) with project work Coordinating meeting room bookings Taking overflow messages for teams Telephony Cover and taking messages for teams throughout the day Greeting and welcoming clients Providing teas and coffees to clients and arranging catering where required Maintaining client facing areas with regular checks throughout the day and after each meeting. What experience do I need? This role will suit someone looking for an administrative role. You should be comfortable with all Microsoft Office applications and have a willingness to learn and continue to develop within a professional environment. What skills should I have? Good communication skills Team Player Great attention to detail Flexible Office administration skills preferred Ability to work independently as well as in a team Good organisational skills What we are offering. At Holmes & Hills, we pride ourselves on our collaborative, respectful and authentic culture. We are a modern and progressive law firm committed to delivering exceptional client service while supporting the wellbeing and professional development of our people. Supportive, relaxed and flexible working environment 28 days’ annual leave plus bank holidays Medicash cashback scheme after one year of service Life insurance Employee Assistance Programme (EAP) Physical and mental wellbeing support, including 24/7 virtual GP access Enhanced maternity and paternity pay Family-friendly policies and family events leave Company sick pay Cycle to Work scheme