Business Support and Operations Coordinator - Abu Dhabi - Contract

visioneers

Abu Dhabi, Abu Dhabi, United Arab Emirates · Abu Dhabi · United Arab Emirates

Posted Aug 4, 2026

Contract
Creators HQ
Mid-Senior level

Job description

Job PurposeThe Business Support and Operations Coordinator supports the day-to-day operations of Creators HQ, coordinating logistics, vendor relationships, facilities, and administrative processes. This role ensures smooth daily operations across Creators HQ spaces and plays a key part in the successful execution of events and initiatives, including end-to-end vendor coordination and workflow support.Key Responsibilities• Coordinate end-to-end logistics for daily operations and events, including bookings, transport, and on-site execution.• Liaise with vendors and suppliers, managing contracts, service delivery, and timely follow-up.• Support the operation of Creators HQ facilities, including hot desks, meeting rooms, and shared spaces, ensuring a smooth member experience.• Streamline workflow and coordination processes across teams to improve operational efficiency.• Assist in planning and on-ground execution of Creators HQ events and activations.• Manage administrative tasks such as procurement requests, invoicing, and vendor documentation.• Maintain accurate records of contracts, agreements, and other operational documentation.• Act as a point of contact for internal teams and external partners on operational matters.• Support budget tracking and cost control for operational activities.• Assist with onboarding of new vendors and members, ensuring smooth service delivery.RequirementsRequirements & Qualifications• Bachelor's degree in Business Administration, Operations Management, or a related field.• 2+ years of experience in operations, business support, or administrative coordination.• Experience coordinating vendors and logistics is highly desirable.• Strong organizational skills with the ability to manage multiple priorities simultaneously.• Excellent written and verbal communication skills in English; Arabic is a plus.• Proficiency in MS Office / Google Workspace.• Ability to work under pressure in a fast-paced, deadline-driven environment.Key Skills & Competencies• Strong attention to detail• Proactive, solutions-oriented mindset• Effective time management and prioritization• Collaborative team player

Job Purpose

The Business Support and Operations Coordinator supports the day-to-day operations of Creators HQ, coordinating logistics, vendor relationships, facilities, and administrative processes. This role ensures smooth daily operations across Creators HQ spaces and plays a key part in the successful execution of events and initiatives, including end-to-end vendor coordination and workflow support.

Key Responsibilities

• Coordinate end-to-end logistics for daily operations and events, including bookings, transport, and on-site execution.

• Liaise with vendors and suppliers, managing contracts, service delivery, and timely follow-up.

• Support the operation of Creators HQ facilities, including hot desks, meeting rooms, and shared spaces, ensuring a smooth member experience.

• Streamline workflow and coordination processes across teams to improve operational efficiency.

• Assist in planning and on-ground execution of Creators HQ events and activations.

• Manage administrative tasks such as procurement requests, invoicing, and vendor documentation.

• Maintain accurate records of contracts, agreements, and other operational documentation.

• Act as a point of contact for internal teams and external partners on operational matters.

• Support budget tracking and cost control for operational activities.

• Assist with onboarding of new vendors and members, ensuring smooth service delivery.

Requirements

Requirements & Qualifications

• Bachelor's degree in Business Administration, Operations Management, or a related field.

• 2+ years of experience in operations, business support, or administrative coordination.

• Experience coordinating vendors and logistics is highly desirable.

• Strong organizational skills with the ability to manage multiple priorities simultaneously.

• Excellent written and verbal communication skills in English; Arabic is a plus.

• Proficiency in MS Office / Google Workspace.

• Ability to work under pressure in a fast-paced, deadline-driven environment.

Key Skills & Competencies

• Strong attention to detail

• Proactive, solutions-oriented mindset

• Effective time management and prioritization

• Collaborative team player

Visioneers establishes and develops new media startups, and gives the chance to regional entrepreneurs to develop their projects, scale up and compete on a global level. Our startups will advance MENA's media ecosystem and inspire the masses.