Our client is an Australian online women's fashion retailer specialising in a curated collection of comfortable, high-quality everyday basics, contemporary casualwear, and versatile lifestyle accessories. They are now seeking to hire a Buying Assistant to provide hands-on administrative support to the Head of Buying and ensure product moves smoothly from supplier to store. This role plays a key part in maintaining accurate system data, tracking critical path timelines, and supporting stock flow across internal teams.Job ResponsibilitiesData and Systems AdministrationAccurately input and maintain product information, purchase orders, and supplier details Maintain internal systems and spreadsheets with up-to-date product and order details Coordinate stock transfer paperwork and system updates between physical stores and the online warehouse Supplier and Critical Path CoordinationManage supplier relationships by tracking orders, requesting updates, and following up on outstanding issues Update and manage the critical path to ensure timelines and key dates are met Assist with sample tracking and coordination Administrative Support and Team CommunicationProvide general administrative support to the Buyer including document management and scheduling Communicate clearly and proactively with internal teams to support stock flow and resolve issuesRequirementsPrevious experience in retail or administration Strong attention to detail and accuracy in data entry Excellent organisational and time management skills Proficiency with Microsoft Excel and general computer systems Confident using Microsoft Teams for video calls and live chat Clear and confident written and verbal English communication Fast learner who can adapt and work across a variety of tasks Reliable workstation setup featuring dual monitors and high-speed internetNice-to-Have SkillsExperience using Shopify Experience using Style ArcadeBenefitsPermanent work-from-home set-upDayshift (Australian Eastern Standard Time business hours)Full-time jobHMO (STAFF only)Annual leave13-month payWith Government mandated benefits
Our client is an Australian online women's fashion retailer specialising in a curated collection of comfortable, high-quality everyday basics, contemporary casualwear, and versatile lifestyle accessories.
They are now seeking to hire a Buying Assistant to provide hands-on administrative support to the Head of Buying and ensure product moves smoothly from supplier to store. This role plays a key part in maintaining accurate system data, tracking critical path timelines, and supporting stock flow across internal teams.
Job Responsibilities
Data and Systems Administration
- Accurately input and maintain product information, purchase orders, and supplier details
- Maintain internal systems and spreadsheets with up-to-date product and order details
- Coordinate stock transfer paperwork and system updates between physical stores and the online warehouse
Supplier and Critical Path Coordination
- Manage supplier relationships by tracking orders, requesting updates, and following up on outstanding issues
- Update and manage the critical path to ensure timelines and key dates are met
- Assist with sample tracking and coordination
Administrative Support and Team Communication
- Provide general administrative support to the Buyer including document management and scheduling
- Communicate clearly and proactively with internal teams to support stock flow and resolve issues
Requirements
- Previous experience in retail or administration
- Strong attention to detail and accuracy in data entry
- Excellent organisational and time management skills
- Proficiency with Microsoft Excel and general computer systems
- Confident using Microsoft Teams for video calls and live chat
- Clear and confident written and verbal English communication
- Fast learner who can adapt and work across a variety of tasks
- Reliable workstation setup featuring dual monitors and high-speed internet
Nice-to-Have Skills
- Experience using Shopify
- Experience using Style Arcade
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian Eastern Standard Time business hours)
- Full-time job
- HMO (STAFF only)
- Annual leave
- 13-month pay
- With Government mandated benefits
VirtualStaff365 is an Australian-based company that seeks out exceptional talent.All our staff work for our Australian clients in the comfort of their homes, as all our positions are home-based.This allows us to seek candidates in the Philippines, as working hours are closely aligned with our clients.We look forward to hearing from you and hope that we can help you find the right position, with the right business
VirtualStaff365 is an Australian-based company that seeks out exceptional talent.
All our staff work for our Australian clients in the comfort of their homes, as all our positions are home-based.
This allows us to seek candidates in the Philippines, as working hours are closely aligned with our clients.
We look forward to hearing from you and hope that we can help you find the right position, with the right business
