CA Administration Coordinator

Job description

Administrative Assistant - Contract until March 2026 (Onsite) Vancouver, BC Henry Schein Global Is A Health Solutions Company Powered by A Network of People and Technology Our 900+ Team Schein Members in Canada work together to support dental practitioners, practices and businesses providing supplies, equipment, service, and digital technology driven through an all-encompassing business solutions approach which brings our Corporate Mission to life: “Henry Schein Canada will focus on practice care so our customers can focus on patient care”. WHY US You will enjoy a compensation package including salary, health benefit plans and programs and a company pension plan. We will also provide you with the ability to engage and participate in a variety of thoughtful corporate initiatives and event days. We are a company focused on individual talent development and success in addition to your wellness. THE POSITION Manage meeting room calendars and expenses; book and coordinate meetings, create and organize all webinars, special events and courses as needed for the Branch Manager, Sales Managers, Operations Manager and Service Managers & National Medical Manager. Compile/maintain reports of all types (budget, attendance, sales, etc.) for the Branch Manager, Sales Manager and Operations Manager as required, including ad-hoc reports of all types. Responsible for logging and distributing incoming Mail and shipping or mailing outgoing mail or packages. Record and send AR deposits to bank lock box. Light house keeping duties. Including preparing and cleaning up after branch events, so meeting rooms are ready for the next event. First point of contact for all outside manufacturer representatives and customers for events, meetings, and miscellaneous items. Responsible for the branch credit card, purchases and authorization; submit monthly branch credit card reports Provide CE letters to clients after participating in courses that the branch sponsors; Take payments and compile lists of customers who attend course events. Manage the PDC and event sponsorships and ensure Manufacturers provide product or cheque payment. Assist in organization and coordination of trade shows, sales events and/or branch events. Provide administrative support to sales representatives; including printing, letters to customers, ordering business cards, preparing welcome kits, providing general information, contact names, etc. First point of contact for all Branch employees, Manufacturer Reps, Managers, visiting Managers from head office and all sales representatives. Special projects and program coordinator as need to support branch sales activities and branch events. Reception & tooth counter assistance or coverage as required. THE QUALIFICATIONS You have a post-secondary education in office administration or business, complimented by three to five years of previous administration experience in a large business environment. You have knowledge and understanding of the ability to use tact and diplomacy in matters of business confidentiality. You have exceptional organizational and multi-tasking skills, often finding the most efficient way on your own. You have intermediate to advanced understanding of Microsoft Outlook and Excel or additional calendar management software. Your favourite words are administrative assistant, sales support, administrative, administration, administrative assistant, and office. Compensation: The posted range for this position is between $20.00 to $25.00 hourly which is the expected salary range for an employee who is new to the role to fully proficient in the role. Many factors go into determining pay within the posted range including education, prior experience, training, skills, certifications, location/labour market, internal equity, etc. WHAT DOES DIVERSITY AND INCLUSION MEAN AT HENRY SCHEIN INCLUSION at Henry Schein means valuing you for who you are. It is paramount to unleashing the power of diversity. Inclusion ensures you feel a sense of belonging, empowers you to share insights and ideas, and fosters collaboration with your colleagues. Together, we contribute to Henry Schein's success. At Henry Schein, we believe that an integrated approach to our D&I journey ensures success by cultivating our Culture, recruiting, and retaining diverse Talent, supporting our Marketplace, and continuing our commitment to Society. Are you ready to disrupt the status quo and #comejoinourteam #iamteamschein #HenryScheinDental #JoinOurTeam ? We’d love to meet you. Henry Schein Canada, Inc. is an equal opportunity employer committed to accommodating the needs of applicants with disabilities. Should you require an accommodation throughout the recruitment and selection process due to a disability, please contact Human Resources.