Chair Assistant - Public Service Education

Job description

Job Description Now Hiring: Chair Assistant Are you a detail-oriented professional who enjoys providing behind-the-scenes support in a fast-paced academic environment? Indian River State College is seeking a Chair Assistant to provide clerical and administrative support to Department Chair(s) within the College. In this role, you’ll assist with day-to-day operations, including preparing meeting materials, supporting adjunct instructors, coordinating textbook orders, and ensuring smooth departmental communication. If you're ready to support student success by helping our faculty and departments stay organized and efficient, apply today! About Us Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs. At The River , we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive. Why Join the River When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day. JOB SUMMARY: The essential job functions and responsibilities for this position include, but are not limited to: Provide clerical assistance to the department chairs as assigned. SPECIFIC DUTIES AND RESPONSIBILITIES: The specific duties and responsibilities for this position include, but are not limited to: Disseminate information to department members as assigned by the Department Chairs; Submit department meeting agendas and summaries to the Department Chairs; Initiate requisitions as well as purchase supplies and equipment for the Department Chairs as requested; Assist the Department Chairs in preparing new and returning Adjunct Instructors with syllabi, textbooks, software, and systems as requested; Assist the Department Chairs in the coordination and ordering of textbooks; Assist the Department Chairs in the coordination of Advisory Committees; Filing, copying, typing, and completing data entry for Department Chairs as requested; Answering telephones; Completing other related duties and responsibilities as assigned. QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS: The qualifications and skill requirements for this position include: Minimum of an Associate’s degree from an accredited institution or actively pursuing an Associate’s degree at Indian River State College; Basic clerical skills to include typing, word processing, database entry, and filing; Good organizational, customer service, and interpersonal skills with the ability to handle diverse situations and varying deadlines; Experience with Microsoft Office and Windows applications to include specific familiarity with Microsoft Word; Experience in the professional use of the telephone and public interaction; Strong communication skills – both verbal and written; Ability to work independently as well as with others and be self-motivated; Ability to work with a diverse student population as well as administrators, faculty and staff; Ability to be detail oriented and to multitask; Possess good judgment and flexibility within the position. PHYSICAL DEMANDS: This position classifies the physical exertion requirements as sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met. Classification Staff Supervisory No FLSA Exempt No Employment Type Temporary (Fixed Term) Compensation and Application Deadline Pay range starts at: $15.76/hour. All salary calculations start at the minimum salary and will be based on candidate's education and experience. Open until filled.