Change Order Management Specialist

Job description

Role: The Change Order Management Specialist is responsible for tracking, documenting, and supporting the preparation and submission of change orders on construction projects. This role works closely with project teams, subcontractors, vendors, and clients to ensure project changes are properly identified, priced, documented, submitted, and tracked through approval and billing. The position plays a key role in protecting the company's right to recover costs associated with scope changes, extra work, delays, and unforeseen conditions. Duties & Responsibilities: Change Order Administration Maintain and update change order logs for assigned projects. Track change events from identification through pricing, submission, approval, billing, and closeout. Monitor contract notice requirements, deadlines, and approval procedures. Coordinate with project teams to ensure changes are documented accurately and timely. Documentation & Submission Collect, organize, and maintain supporting documentation, including RFIs, field reports, drawings, schedules, directives, photos, quotes, invoices, and correspondence. Review documentation for completeness and accuracy. Assist in preparing change order requests, cost proposals, narratives, and supporting exhibits. Submit approved packages through required project management platforms and communication channels. Follow up on pending change order requests and approvals. Contract & Financial Support Review contract requirements related to changes, notices, and pricing. Assist with compliance for time extensions, extra work, and owner-directed changes. Coordinate with accounting to ensure approved change orders are entered, billed, and reconciled. Support efforts to maximize recovery of legitimate project costs and impacts. Communication & Reporting Communicate regularly with project managers, superintendents, estimators, accounting staff, and management. Prepare change order status reports and identify aging or high-risk items requiring attention. Maintain professional relationships with owners, consultants, subcontractors, and vendors. Qualifications: Required High school diploma or equivalent. 2–4 years of experience in construction administration, project coordination, estimating support, project accounting, or a related role. Strong organizational, communication, and time management skills. Ability to manage multiple projects and deadlines. Proficiency with Microsoft Office and Procore. Ability to read and understand construction documents, contracts, and project correspondence. Preferred Associate's or Bachelor's degree in Construction Management, Business, Accounting, Engineering, or a related field. Experience with public works or government-funded construction projects. Experience with Sage and construction management software. Familiarity with prevailing wage, certified payroll, RFIs, submittals, and project closeout processes. Core Competencies: Strong attention to detail and document control. Ability to analyze cost data, contracts, and supporting documentation. Excellent follow-through, problem-solving, and organizational skills. Ability to work independently and collaboratively in a fast-paced environment. Professional handling of confidential financial and contractual information. Work Environment: Primarily office-based with occasional visits to project sites. Periodic travel to job sites, meetings, and company offices may be required. Must comply with all applicable job site safety requirements. Performance Expectations: Maintain accurate and current change order records. Ensure timely, complete, and organized change order submissions. Improve coordination between operations, estimating, and accounting teams. Support timely billing and collection of approved change orders. Help maximize recovery of costs related to approved project changes and impacts. Company Benefits Include: 401k/Safe Harbor (3%)/Profit Sharing (2%)/Medical/Employer Funded HRA/Dental/Vision/Flex Spending/Employer Paid Life ($50k)/Voluntary Life/Pet Insurance and much more! Renu offers a great working environment, company culture, and growth opportunities. RENU is an Equal Opportunity Employer