Chief of Staff

Job description

**New York City (5 days on-site)** · $160-190K base + equity + benefits **U.S. Citizen Only (10 CFR Part 810 Export Controls)** **TL;DR:** Early-stage, IC-heavy CoS role for a builder who wants to run the operating system of the company. ### **The Mission** We’re building the AI that makes nuclear power **actually deployable**—collapsing licensing and delivery timelines from decades to years. Gordian, our platform, already accelerates work for utilities, advanced reactor companies, and major tech. We pair **deep nuclear expertise** with **frontier AI** and move with startup speed. Now we need a Chief of Staff to turn momentum into machinery. ### **The Role (reporting to the CEO)** Not an EA. Not a scheduler. This is an **IC-heavy** role. You’ll **run the operating system of the company** and remove friction from the work that matters most. Think **70% internal execution / 30% external orchestration** with investors, clients, and partners like Accenture and hyperscalers. Most weeks you’ll be building docs, systems, and processes yourself—then iterating them as we scale. You will: - **Run the exec OS:** set and maintain weekly plans, capture decisions within 24 hours, keep quarterly goals (OKRs) live and visible, surface risks/roadblocks early. - **Own cross-functional programs:** from hiring blitzes to product/partner launches; keep the Gantt real, not pretty, and ship the artifacts (timelines, owners, checklists) that make it happen. - **Communicate like a star:** spin ideas into investor updates, partner one-pagers, and external comms that don’t waste words. - **Coordinate hiring** (not HR): calibrate roles, keep the funnel moving, organize interview loops, and land candidates quickly. - **Make compliance boring:** drive completion of vendor security/IT questionnaires and light procurement processes so deals don’t stall. - **Instrument the business:** take ambiguity and turn it into dashboards, trackers, and decisions—starting in Sheets/Notion, improving over time. - **Raise our profile:** help run events, coordinate outreach to students and candidates, and be one of the operational “faces” of the business. A sample week: close out quarterly strategy meeting action items; prep new-hire swag kits; cross-compare contract documents for a new client; run hiring stand-up; turn a founder’s brain dump into a crisp one-pager; unblock two team dependencies; publish the weekly plan. ### **How You Like to Work** - You **prefer being in the office** with the core team 5 days a week. - You don’t flinch at long days when it matters; you care more about impact than strict hours. - You’re low-ego, direct, and kind—and you’d rather fix the problem than win the argument. ### **What You’ve Done** - **4–8 years** in roles where you actually owned outcomes: Chief of Staff, founder, first bizops/ops hire, GM, or similar. Pure slide-making / advisory without ownership is not a fit. - **Built and owned** lightweight systems that survived reality (calendars, hiring funnels, project trackers, decision logs) in tools like Notion/Linear/Slack/GDocs. - Shipped cross-functional projects where you were the one keeping everyone honest on deadlines, dependencies, and tradeoffs. - **Elite writing** (short, precise) and **executive presence** (calm + direct). - Comfortable switching from **30,000-ft strategy** to “change cell E43 and ship” in the same hour. - AI-native, already using use tools like ChatGPT; you’re excited to master Gordian. - No nuclear/AI background required—only the **will to learn fast**. ### **What Success Looks Like (90 days)** - Exec cadence is predictable; key decisions are documented and visible within **24 hours**. - Top-10 initiatives hit **≥90% on-time** milestones. - Hiring SLAs met weekly; **time-to-offer < 35 days** for priority roles. - Major meeting/event prep lands **T–5 days** before; zero scramble. - At least one “from-scratch” system you built (for hiring, planning, or delivery) is now part of how the company runs. ### **Growth Path** Over time, strong CoS hires may grow into **Head of Ops**, **Head of Partnerships**, or **GM** roles as the company scales. First, you’ll prove you can run the core operating system of the business. ### **Compensation & Benefits** - Base **$160-190K**, equity depending on experience; standard benefits (health/dental/vision, FSA). - **In-person NYC** (midtown/Bryant Park). Occasional travel. ### **How to Apply (show, don’t tell)** Complete the application with: 1. Resume AND LinkedIn profile 2. Writing sample: a 1–2 page real-life artifact you created (board memo, program plan, partner one-pager, etc.) 3. 200 words: “What excites you most about Everstar’s mission?” 4. 150 words: “Describe a system you built that made your company move faster. What changed because of it?” We respond to strong submissions within **one week**.