Chief of Staff

Job description

# Chief of Staff ## Why you should join us Solstice is redefining how life sciences organizations commercialize their therapeutics. We are building a commercial engine that empowers pharmaceutical marketers to launch campaigns at lightning speed, harnessing cutting-edge technology and AI-driven solutions. Our mission is to accelerate the knowledge of life saving medicines. - **Rapid growth:** We have partnered with leading life sciences manufacturers, supporting 50+ pharma brands and growing quickly. - **Frontiers of technology:** Our team experiments with LLMs and innovative frameworks, seeking to reshape pharmaceutical marketing and enhance commercial outcomes for our clients. - **Top-tier investors:** Backed by Transformation Capital, Twelve Below, Virtue, and the founders of industry-leading companies, we are assembling a world-class team of operators and technologists. Building something great takes dedication and relentless drive. We seek ambitious leaders who thrive in high-ownership, high-impact environments. ## About the Role As Chief of Staff at Solstice, you will drive the strategic and operational agenda of the company, reporting directly to the co-founders and collaborating across the executive team. You will connect high-level vision to actionable plans, ensuring initiatives align with our strategic priorities and facilitating their successful execution. Your role will encompass operational excellence in people, recruiting, finance, strategy, and cross-company logistics. You will: - Provide co-founders support by managing executive communications, attending key meetings, helping set/prioritize agendas, managing timelines and deliverables, and serving as a trusted thought partner. - Collaborate on company-wide goal setting and roadmaps, ensuring alignment on strategic vision and holding teams accountable for objectives and projections. - Help build the people infrastructure of the company include onboardings, payroll, company events and performance reviews. - Support top talent onboarding, build scalable systems for recruitment, and set internal process standards. - Handle cross-functional special projects projects, especially those outside the traditional org chart or that cross departments. - Enable organizational and financial operations, overseeing expense management, budgeting, and partnering with leadership on financial planning and analysis. - Manage executive and team meetings, owning agenda creation, objectives, cadence, and follow-up on action items. - Act as "connective tissue" between leadership and the broader company, translating strategy into results and maintaining high standards for documentation and project management. ## What You’ll Be Working On - Designing, owning, and evolving People Ops processes (onboarding, employee lifecycle management, payroll coordination, performance reviews) - Partnering with finance on budgeting, forecasting, and managing operational expenses - Coordinating and driving strategic projects with engineering, product, commercial, and operations - Building infrastructure for scalable recruiting: sourcing strategies, interview process improvement, and developing repeatable "talent flywheel" systems - Plugging operational gaps and implementing process improvements across teams - Creating/optimizing systems, processes, and cadences that support growth and execution - Maintaining high standards for project management, deliverables, and internal documentation ## Ideal Candidate Profiles This is a unique opportunity for candidates from many backgrounds, including: - An aspiring entrepreneur eager for exposure to what it takes to grow an early stage company - A generalist passionate about technology and rapid learning - An AI-native operator fluent in modern tools and systems ## You Might Be a Good Fit if You: - Have 3–8 years' experience in highly cross-functional, strategic, and project-driven environments (Management Consulting, Investment Banking, Private Equity, fast-growing tech start-ups, People Ops, or operational/financial management) - Are fascinated by technology and the future of entrepreneurship - Learn fast, execute relentlessly, and excel in ambiguous, fast-paced, in-person startup settings - Are organized, reliable, detail-oriented, and proactive - Communicate with clarity and tact and enjoy writing thoughtfully and eloquently - Are curious, observant, logical, and creative, with the polish to interface with senior leaders - Take initiative and enjoy working collaboratively as a great teammate with no ego **Disclaimer** This position is not all glamor, It involves **a lot of behind-the-scenes work**. Everyone at Solstice is a builder and is not afraid to lay the bricks themselves. This role is not for pure strategists, we are looking for doers. ## How We Work We are in person five days a week in our NYC office and work hard because building something exceptional demands focus and commitment. In exchange, you’ll own high-impact projects, learn quickly, and collaborate with exceptional colleagues in a supportive culture. ## Benefits - Health, dental, and vision insurance - Flexible PTO - 401(k) with 4% match - Visa sponsorship (O-1, H-1B, TN) available - Meals, transportation, and daily logistics support - Relocation support ## Compensation This is a highly competitive NYC-based role with salary and equity calibrated to your experience, seniority, and level of ownership. We benchmark against top-tier startups and established tech companies to ensure our offers are both fair and compelling.