Chief of Staff (m/f/d)

Job description

About Planet A: Planet A is a leading early-stage tech VC backing European founders tackling the world’s greatest systemic challenges. We take a scientific approach to identify breakthrough solutions the world can’t afford to ignore across energy, resource mastery, neo-manufacturing, and critical infrastructure. Investments include Aris Machina, INERATEC, Makersite, C1, HIVED, traceless materials and 44.01. As a small team with flat hierarchies, we live by our core values: excellency, transparency, trust, humbleness, conviction, and respect. Tasks The Role: We are looking for a Chief of Staff to join our team and help steer Planet A through its next chapter. This role keeps our vision alive in the day-to-day, ensuring we stay sharp internally and visible externally. It is not a classic behind-the-scenes position. It is for someone who wants to be in the room where the next generation of world-changing tech is taking shape and help define how we operate, communicate, and grow as a fund. You will work closely with our management team and be the strategic right hand to our Partners, moving seamlessly between high-level strategy and hands-on execution. One day you might refine an investment thesis or prepare materials for LPs. The next, you could be discussing new partnerships, running a special ops project, or helping create an industry-leading event. We already have dedicated teams driving brand, communications, and ecosystem engagement. This role sits at the operating core of the fund: ensuring that strategy turns into execution, priorities stay aligned, and a small, ambitious team performs at its best every day. If you are execution-focused, exacting about quality, great at connecting people, and know how to create clarity amid competing priorities, this role is for you. This role is based in Berlin. Key Responsibilities: Strategic & Fund-Level Support: Work closely with the Partners on strategy, investment thesis development, and fund-level initiatives Serve as a trusted sparring partner on high-priority tasks and special projects LP & Investor Relations: Help maintain and strengthen relationships with LPs and network members, ensuring high-quality, consistent communication Support the Partners with investor updates, quarterly reporting, and fundraising processes, the preparation of meetings and on-site DDs Own the quality of LP-facing materials end to end, including quarterly updates, AGM decks, DDQ responses, and data-room documents Operations & Organizational Efficiency: Drive operational excellence by identifying and implementing improvements across internal processes and fund infrastructure Ensure smooth cross-functional communication and alignment across the team Drive high-leverage projects across operations, portfolio, and ecosystem initiatives Prepare and debrief key meetings: research, materials, and follow-through on action items Own the planning and execution of key LP events, founder retreats, strategy off-sites, ecosystem gatherings, and new thematic initiatives Help make Planet A an AI-native fund: identify where AI can create leverage across the organization, partner with our Data Engineer to embed it into workflows and decision-making, and help the team adopt new ways of working. This is about building a lasting capability, not simply deploying tools. Requirements You will thrive in this role, if you: Bring 3+ years of experience in a fast-paced, high-performance environment (e.g. VC, startups, strategy consulting, or similar), with a deep understanding of innovation and entrepreneurship. Hold yourself to an exacting standard on written work. Presentations, LP updates, AGM materials, and internal documentation are correct, clean, and decision-ready the first time. Understand how a VC fund operates, or be able to demonstrate that you can get up to speed quickly: fund mechanics, LP reporting cycles, the cadence and content of quarterly LP meetings, DDQs, and the investment committee process. Are genuinely curious about AI in a fund context. You do not need a software, IT, or engineering background. You do need to be excited to understand the fund's AI "nervous system" end to end and help drive the adoption of new tools, workflows, and ways of working across the team. Have an entrepreneurial spirit and high agency. You spot opportunities, create structure where it is missing, and know when to pull others in. Know how to align people across functions, personalities, and priorities, and can translate big-picture fund goals into clear actions for different teams. You follow through, get things done, and can be trusted with sensitive information. Have strong emotional intelligence and can read a room, navigate different personalities, and adapt your style depending on who you are working with. Care deeply about what you do and want to help build something meaningful in venture, not just keep the wheels turning. Benefits Why you should join Planet A: You play a key role in a top-tier venture capital firm - the first in Europe with a scientific approach to impact. You join a dynamic environment that is driven by impact and highly motivated to make a change for the better. You have access to an annual personal development as well as travel and conference budget. You enjoy benefits like the Urban Sports Club membership or Deutschlandticket and the Corporate Discounts platform. You take part in our monthly co-working days – collaborate side by side with the entire Planet A team and strengthen connections over team lunches, dinners, or fun team activities. You have the opportunity to participate in bi-annual offsite gatherings with the core Planet A team. Planet A is an equal opportunity employer that values diversity and encourages people of all ethnic & racial origins, gender identities, sexual orientations, religions & ideologies, socio-economic statuses, educational backgrounds, ages, and individuals of all abilities to apply.