Claims and Repair Coordinator

About CSN Collision CSN Collision safely repairs more than 200,000 vehicles a year helping Canadians get back on the road with the trust and comfort of knowing their vehicle has been returned to like new condition. Since 2002, CSN has grown to become the leader in collision repair with 230 collision repair Centres across Canada. About CSN Don Butt Auto BodyCSN Don Butt is a full-service auto body repair shop located in Oshawa, Ontario since 1979. We have made a name for ourselves as the leading auto body shop in the area owing to our top-notch customer service, quick turnaround times, and high-quality repairs. Whether you scratched your car backing out of the garage or got into a fender bender, no damage is too big or small for the CSN Don Butt team. If given the chance, we promise to return your vehicle to like-new condition in no time.Our team is trained to repair your vehicle the right way using the correct materials and techniques. We want our team to use their talents and knowledge and be proud of their efforts. We are located at: 86 Russett Ave Oshawa, Ontario L1G 3R5 905-433-1262 Email: customerservice@donbuttautobody.comSummary The client service representative ensures that the customer who comes through the door knows that we as a team at CSN will handle all repairs, questions, or issues they may need resolved in a friendly and professional manner. The CSR’s goal is to ascertain the customer’s needs and determine how best to meet them and provide them with viable options and cost-effective solutions. The role ensures that they keep the customer and insurance company up to date on the process of each repair and help to maintain the flow of all repairs entering and exiting the shop. Providing quality customer service makes for a great experience at our shop as well as ensures repeat customers. RequirementsPrimary Objectives of the Role· Process customers in person, on the phone and electronically in a professional manner.· Keep customers updated throughout the process, work with team members to get status updates to communicate to the customer.· Answer all inquiries and explain all insurance related processes and needs to customers.· Outline the customer touchpoints and follow through.· Ensures primary method for communication is acquired, and followed (phone, email, text)· Monitor Estimating systems for requests and Monitor for assignments, make notes when assignments received and follow up with customers within 24hrs to book appraisal appointment, confirm drivability, towing etc.· Import assignments into estimating system, include 3rd party appraisals and enters all administrative data (DATES)· Schedule and book insurance or private repair appointments by the hours of the job being repaired.· Explain to customers rental eligibility and book them as required.· Verify Deductibles and communicate to customer.· Prepare all necessary paperwork for claims (drop packages and pickup packages).· Receive payments from customers, insurance companies and third-party payors. · Create files/invoices for repairs, towing bills, rental bills. · Perform APU searches for Insurance price matching.· Handling of warranty parts for Corrosion claims· Update insurance company on repair date, repairs, deductible.· ARMS Updates· Check on supplements and inform customers. · Assist with coordinating Sublet bookings. · Pre-close/close jobs· Direct all outside companies to the proper area for delivering parts.· Office administration, labour flagging.· Work with co-workers in a professional and kind manner.· Other duties as required. Office organization.· Post Invoices, scan to management system, Cost management.· Management system organization and updating Dates and Notes, track calls per claim. · CSI- Managing reviews and facilitating with customers to attain google reviews post repair.· Have up to date WHMIS training, knowledge of Information Security PIPEDA· Other duties as required· Must abide by our safety program, including the use of personal protective equipment as appropriate· Valid driver's license Qualifications, Experience and other requirements: · 3 to 5 Years experience, automotive parts experience is preferred· 3-5 years of experience handling warranty claims· Working Knowledge of the ARMS system, Mitchell and Qapter, Collision Link and Progi Parts to source value pricing or any other inventory Management system.Personal Attributes:· Organizational skills/Time Management: Strong planning and organizational skills, with an ability to meet multiple deadlines simultaneously.· Communication style: Tactful, clear, and empathetic communicator with excellent verbal and written communication skills in English, with the ability to communicate and interact effectively with co-workers.· Collaborator: Able to manage relationships in a collaborative manner, with a wide range of stakeholder groups and personality types, applying diplomacy to reach win-win resolutionsConflict Management: Frames discussions positively, takes action to resolve conflict, while minimizing tension· Problem solving: Has a critical thinking approach to problem solve and is a forward thinker· Flexible Thinking: Considers problems from all new perspectives and can expand on the thinking or solutions proposed by others. Adapts to new ideas and initiatives relevant to own area of work.· Independent: Works well in a fast-paced environment, self-motivated, and works independently without close supervision but recognizes the need to communicate information when it benefits the process and team members.· Attention to detail and high degree of Accuracy.· Customer Service Oriented On-the-Job Exposure to the following elements:Normal Office conditionsProper use of computer equipmentRest room cleaning productsNoiseFrequently required to bend, crouch and reachBenefitsWhat we offer:· Benefits: Extended health care and dental, LTD insurance, life insurance. Schedule: · 8-hour shift, Monday to Friday· Occasional WeekendCareer Path: As CSN Don Butt continues to grow, other career opportunities may become available. Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and will evolve as CSN Don Butt continues to grow

About CSN Collision

CSN Collision safely repairs more than 200,000 vehicles a year helping Canadians get back on the road with the trust and comfort of knowing their vehicle has been returned to like new condition. Since 2002, CSN has grown to become the leader in collision repair with 230 collision repair Centres across Canada.

About CSN Don Butt Auto Body

CSN Don Butt is a full-service auto body repair shop located in Oshawa, Ontario since 1979. We have made a name for ourselves as the leading auto body shop in the area owing to our top-notch customer service, quick turnaround times, and high-quality repairs. Whether you scratched your car backing out of the garage or got into a fender bender, no damage is too big or small for the CSN Don Butt team. If given the chance, we promise to return your vehicle to like-new condition in no time.

Our team is trained to repair your vehicle the right way using the correct materials and techniques. We want our team to use their talents and knowledge and be proud of their efforts.

We are located at: 86 Russett Ave

Oshawa, Ontario L1G 3R5

905-433-1262

Email: customerservice@donbuttautobody.com

Summary

The client service representative ensures that the customer who comes through the door knows that we as a team at CSN will handle all repairs, questions, or issues they may need resolved in a friendly and professional manner. The CSR’s goal is to ascertain the customer’s needs and determine how best to meet them and provide them with viable options and cost-effective solutions. The role ensures that they keep the customer and insurance company up to date on the process of each repair and help to maintain the flow of all repairs entering and exiting the shop. Providing quality customer service makes for a great experience at our shop as well as ensures repeat customers.

Requirements

Primary Objectives of the Role

· Process customers in person, on the phone and electronically in a professional manner.

· Keep customers updated throughout the process, work with team members to get status updates to communicate to the customer.

· Answer all inquiries and explain all insurance related processes and needs to customers.

· Outline the customer touchpoints and follow through.

· Ensures primary method for communication is acquired, and followed (phone, email, text)

· Monitor Estimating systems for requests and Monitor for assignments, make notes when assignments received and follow up with customers within 24hrs to book appraisal appointment, confirm drivability, towing etc.

· Import assignments into estimating system, include 3rd party appraisals and enters all administrative data (DATES)

· Schedule and book insurance or private repair appointments by the hours of the job being repaired.

· Explain to customers rental eligibility and book them as required.

· Verify Deductibles and communicate to customer.

· Prepare all necessary paperwork for claims (drop packages and pickup packages).

· Receive payments from customers, insurance companies and third-party payors.

· Create files/invoices for repairs, towing bills, rental bills.

· Perform APU searches for Insurance price matching.

· Handling of warranty parts for Corrosion claims

· Update insurance company on repair date, repairs, deductible.

· ARMS Updates

· Check on supplements and inform customers.

· Assist with coordinating Sublet bookings.

· Pre-close/close jobs

· Direct all outside companies to the proper area for delivering parts.

· Office administration, labour flagging.

· Work with co-workers in a professional and kind manner.

· Other duties as required. Office organization.

· Post Invoices, scan to management system, Cost management.

· Management system organization and updating Dates and Notes, track calls per claim.

· CSI- Managing reviews and facilitating with customers to attain google reviews post repair.

· Have up to date WHMIS training, knowledge of Information Security PIPEDA

· Other duties as required

· Must abide by our safety program, including the use of personal protective equipment as appropriate

· Valid driver's license

Qualifications, Experience and other requirements:

· 3 to 5 Years experience, automotive parts experience is preferred

· 3-5 years of experience handling warranty claims

· Working Knowledge of the ARMS system, Mitchell and Qapter, Collision Link and Progi Parts to source value pricing or any other inventory Management system.

Personal Attributes:

· Organizational skills/Time Management: Strong planning and organizational skills, with an ability to meet multiple deadlines simultaneously.

· Communication style: Tactful, clear, and empathetic communicator with excellent verbal and written communication skills in English, with the ability to communicate and interact effectively with co-workers.

· Collaborator: Able to manage relationships in a collaborative manner, with a wide range of stakeholder groups and personality types, applying diplomacy to reach win-win resolutions

• Conflict Management: Frames discussions positively, takes action to resolve conflict, while minimizing tension

· Problem solving: Has a critical thinking approach to problem solve and is a forward thinker

· Flexible Thinking: Considers problems from all new perspectives and can expand on the thinking or solutions proposed by others. Adapts to new ideas and initiatives relevant to own area of work.

· Independent: Works well in a fast-paced environment, self-motivated, and works independently without close supervision but recognizes the need to communicate information when it benefits the process and team members.

· Attention to detail and high degree of Accuracy.

· Customer Service Oriented

On-the-Job Exposure to the following elements:

• Normal Office conditions
• Proper use of computer equipment
• Rest room cleaning products
• Noise
• Frequently required to bend, crouch and reach

Benefits

What we offer:

· Benefits: Extended health care and dental, LTD insurance, life insurance.

Schedule:

· 8-hour shift, Monday to Friday

· Occasional Weekend

Career Path: As CSN Don Butt continues to grow, other career opportunities may become available.

Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and will evolve as CSN Don Butt continues to grow

Founded in 2002 by a group of four successful collision repair owners, CSN Collision was established to assist independent collision repair facilities to improve their operations through performance assessments, ongoing training, and marketing initiatives. Today, CSN Collision Centres is one of Canada’s most advanced networks of independently owned and operated collision repair facilities. Our independence is our strength in that our licensees have a vested interest in the company and their communities.

Founded in 2002 by a group of four successful collision repair owners, CSN Collision was established to assist independent collision repair facilities to improve their operations through performance assessments, ongoing training, and marketing initiatives. Today, CSN Collision Centres is one of Canada’s most advanced networks of independently owned and operated collision repair facilities. Our independence is our strength in that our licensees have a vested interest in the company and their communities.