Clinic/Practice Assistant, Pain Management & Spine

Job description

Site: Newton-Wellesley Hospital Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Join a compassionate, collaborative clinical team where your organization, communication skills, and patient-first mindset help create a seamless experience for patients and providers every day. In this role, you will support busy Spine and Pain Management services by coordinating key administrative functions, helping patients navigate appointments, and serving as a trusted resource within the practice. Why Join Us? Our Spine team provides advanced, research-backed surgical and non-surgical care for patients with cervical, thoracic, and lumbar spine conditions. Our Pain Management Service delivers compassionate, team-based care for patients experiencing acute, chronic, and cancer-related pain. Together, these teams use a multimodal, multidisciplinary approach to create personalized treatment plans focused on improving comfort, function, and quality of life. What You’ll Do • Support smooth and efficient practice operations by performing both administrative and clinical support functions under minimal supervision. • Manage patient visit workflows, including scheduling, check-in, check-out, appointment records, and routine patient inquiries. • Assist with patient billing forms, scanning documents into the medical record, and maintaining accurate documentation. • Serve as a resource and “Super User” for scheduling, registration, and billing systems. • Provide assistance, guidance, and training to Office and Practice Assistants. • Partner with the Supervisor to support daily practice operations and help coordinate staff activities. • Handle phone calls, messages, prior authorization requests, provider questions, prescription refill inquiries, and test result communications as appropriate. • Perform more complex scheduling functions, which may include surgical scheduling, schedule changes, or schedule blocking. Qualifications What We’re Looking For High School Diploma or equivalent required. 3–5 years of office experience required. Strong technology skills, including advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint. Knowledge of office operations, standards, and procedures, including filing, copying, scanning, printing, and faxing. Ability to manage non-routine phone calls, solve routine issues, and communicate clearly with patients, providers, and team members. Strong written communication skills, including the ability to compose, edit, and proofread emails, memos, letters, and other documents. Excellent organization and time management skills with the ability to manage multiple priorities effectively. A collaborative, professional approach and a commitment to supporting high-quality patient care. Additional Job Details (if applicable) Benefits That Support You At Mass General Brigham, employees are our most important resource. We are committed to offering a comprehensive, contemporary, and highly competitive benefits package designed to support your health, financial well-being, and life outside of work. Offerings include: Medical, dental, and vision insurance A robust retirement savings program Generous paid time off Tuition assistance and professional development support And other perks! Ready to Make an Impact? If you are an experienced administrative professional who thrives in a fast-paced clinical environment and enjoys supporting patients, providers, and team members, we invite you to apply and bring your skills to a mission-driven team at Mass General Brigham. Remote Type Onsite Work Location 159 Wells Avenue Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $19.37 - $27.71/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 4100 Newton-Wellesley Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.