CMMS & Maintenance Inventory Coordinator

Job description

Come Be Part of a Mission that Matters! Key Responsibilities Other duties may be assigned to support facility and maintenance needs across Lexington Operations as required. CMMS Administration & Work Order Management (Primary Focus) Serve as the site CMMS owner and primary administrator for maintenance activities. Receive, review, prioritize, issue, and track corrective, preventive, and project-related work orders. Ensure work orders include clear scope, required materials, labor estimates, safety considerations, and completion documentation. Close work orders in CMMS with accurate labor, parts usage, downtime, and failure data to maintain reliable maintenance history. Monitor backlog, PM compliance, and work order metrics; provide reports and insights to Maintenance and Engineering leadership. Ensure CMMS workflows align with maintenance procedures, audits, and regulatory requirements. Asset Management & Preventive Maintenance Maintain accurate and complete asset records for facility and assigned operational equipment, including: Asset hierarchy Equipment criticality Manufacturer data Spare parts and BOMs Develop, write, optimize, and maintain preventive maintenance (PM) procedures for: Building systems (HVAC, electrical, plumbing, utilities) Facility infrastructure Selected operational or support equipment Schedule weekly, monthly, semiannual, and annual PMs in CMMS to ensure compliance and asset reliability. Review PM effectiveness and make data-driven recommendations for frequency or task improvements. Maintenance Crib & Inventory Management Own and manage the maintenance crib and spare parts inventory, including: Stocking, labeling, and organization Cycle counts and inventory accuracy Min/max and reorder point management Source, purchase, and receive maintenance materials, tools, and spare parts. Obtain quotations, place purchase orders, track deliveries, and coordinate with vendors and suppliers. Maintain cost control and inventory optimization while minimizing downtime risk. Issue parts to maintenance technicians and contractors; ensure accurate CMMS inventory transactions. Collaborate with Maintenance and Engineering to identify critical spares and improve parts standardization. Contractor & Maintenance Support Coordination Coordinate and support outside contractors by issuing work orders, ensuring scope clarity, and verifying material readiness. Assist with scheduling facility maintenance activities to minimize operational disruption. Support equipment installations, relocations, and facility modifications through CMMS planning and material coordination. Operate fork trucks and material-handling equipment as trained for inventory and material movement. Safety, Compliance & Standards Support maintenance safety and regulatory compliance by ensuring PM documentation and work orders meet required standards. Promote organized, clean, and safe crib and work environments. Follow company policies, OSHA requirements, and applicable local and state regulations. Collaboration & Communication Work closely with Maintenance Technicians, Maintenance Manager, Engineering, Operations, and Supply Chain. Communicate maintenance priorities, material constraints, recurring issues, and improvement opportunities. Accept task direction and prioritization from the Maintenance Manager or Engineering leadership. Act as a bridge between field execution and maintenance planning. Administrative & Reporting Responsibilities Maintain accurate CMMS records for: Work orders PM completion Asset history Inventory transactions Generate maintenance, inventory, and compliance reports as required. Track KPIs such as PM compliance, backlog health, inventory turns, and asset reliability indicators. Position Requirements & Qualifications Education & Experience High school diploma or GED required. Minimum of 3–5 years of experience in: CMMS administration Maintenance planning/scheduling Maintenance inventory or storeroom management Industrial or facilities maintenance environment Experience in manufacturing, industrial, or regulated environments preferred. Technical Knowledge Working knowledge of: Industrial facility systems (HVAC, electrical, plumbing, utilities) Preventive maintenance principles Maintenance inventory management CMMS platforms (asset management, work orders, PMs, inventory modules) Skills & Abilities Strong organizational and planning skills. Ability to analyze maintenance data and identify improvement opportunities. Proficient in reading technical manuals, procedures, and asset documentation. Basic math skills related to inventory, costing, and measurements. Effective written and verbal communication skills. Physical Demands Regularly required to sit, stand, walk, reach, and communicate. Occasional lifting of inventory and materials: Up to 25 lbs regularly Up to 50 lbs frequently Up to 100 lbs occasionally Ability to work in industrial environments including maintenance shops and storerooms. WHO IS NEOGEN: From farm to fork, we offer solutions to enhance the quality, quantity and safety of the global food supply. Our animal safety solutions are used on farms, veterinary practices and manufacturers around the world to provide the best animal care possible. Whether food or pharmaceuticals, Neogen’s provides a one-stop shop for the health and safety to our animals and our customers operations. Neogen’s culture combines stability with a deep belief in providing professional and personal growth. Our Pillars of Trust — the principles that guide our everyday decision-making, include Openness, Honesty, Credibility, Respect, and Service . It’s our belief in these characteristics that provides a consistent, happy and healthy work environment for our employees.