The James Martin Center for Nonproliferation Studies (CNS) is seeking an administrative graduate assistant for summer 2025. Only enrolled students from any MIIS degree program are invited to apply. Available Hours: Monday - Friday, 8:30 am - 5:00 pm, up to 20 hours per week based on departmental need. Weekly schedules may vary and are not guaranteed to reach 20 hours. The position is 100% in-person at the CNS campus office. This position is compensated at the Level A rate on the Midd student wage scale. $16.95 per hour Work-Study Status: All enrolled students, regardless of federal or institute work-study status, are eligible to apply. Supervisor: Lauren S. Kaye Core Responsibilities:Serve as front desk presence at the James Martin Center for Nonproliferation Studies (CNS) office and deliver excellent service to Middlebury Institute students, staff, and faculty; prospective students; guest lecturers, and visitors. Receive and respond to inquiries via phone and email professionally and efficiently; convey general information about CNS and refer students/visitors to appropriate contacts; ensure coverage of the front desk at all times during scheduled hours. Assist CNS team with administrative tasks, including photocopying materials, ordering office supplies, maintaining copy rooms and printers, collecting mail daily, scheduling monthly meetings, updating the Virtual Events calendar, creating doodle polls, and organizing parking passes for guests as needed. Support Finance Manager as needed with tasking in Oracle; organizing confidential documents and registering suppliers, creating invoices/reimbursements, working with Accounts Payable, etc. Provide occasional event support, including coordinating light event setup and hospitality (e.g., arranging refreshments, setting out food and beverages, preparing materials, and assisting with post-event cleanup); occasional light lifting may be required. Perform general support duties to include (but are not limited to) word processing, data entry, database management, social media updates, maintaining records, photocopying, faxing, and making/answering phone calls. .*Please note that this is a graduate assistant (GA) position, not a graduate research assistant (GRA) position. Tasking will be administrative rather than research-oriented. CNS provides a range of research opportunities with various funding sources. Individuals hired to work under Federal Contracts containing the FAR 52.222-54 clause will be subject to E-Verify.Requirements Currently enrolled in any MIIS degree program Available to work on the MIIS campus in Monterey Computer literacy (MS Office in particular) Familiarity with office equipment (e.g. printers and fax machines) Excellent organizational skills Strong verbal and written communication skills Professionalism while collaborating with varying managerial levels
The James Martin Center for Nonproliferation Studies (CNS) is seeking an administrative graduate assistant for summer 2025. Only enrolled students from any MIIS degree program are invited to apply.
Available Hours: Monday - Friday, 8:30 am - 5:00 pm, up to 20 hours per week based on departmental need. Weekly schedules may vary and are not guaranteed to reach 20 hours. The position is 100% in-person at the CNS campus office.
This position is compensated at the Level A rate on the Midd student wage scale. $16.95 per hour
Work-Study Status: All enrolled students, regardless of federal or institute work-study status, are eligible to apply.
Supervisor: Lauren S. Kaye
Core Responsibilities:
- Serve as front desk presence at the James Martin Center for Nonproliferation Studies (CNS) office and deliver excellent service to Middlebury Institute students, staff, and faculty; prospective students; guest lecturers, and visitors.
- Receive and respond to inquiries via phone and email professionally and efficiently; convey general information about CNS and refer students/visitors to appropriate contacts; ensure coverage of the front desk at all times during scheduled hours.
- Assist CNS team with administrative tasks, including photocopying materials, ordering office supplies, maintaining copy rooms and printers, collecting mail daily, scheduling monthly meetings, updating the Virtual Events calendar, creating doodle polls, and organizing parking passes for guests as needed.
- Support Finance Manager as needed with tasking in Oracle; organizing confidential documents and registering suppliers, creating invoices/reimbursements, working with Accounts Payable, etc.
- Provide occasional event support, including coordinating light event setup and hospitality (e.g., arranging refreshments, setting out food and beverages, preparing materials, and assisting with post-event cleanup); occasional light lifting may be required.
- Perform general support duties to include (but are not limited to) word processing, data entry, database management, social media updates, maintaining records, photocopying, faxing, and making/answering phone calls. .
*Please note that this is a graduate assistant (GA) position, not a graduate research assistant (GRA) position. Tasking will be administrative rather than research-oriented.
CNS provides a range of research opportunities with various funding sources. Individuals hired to work under Federal Contracts containing the FAR 52.222-54 clause will be subject to E-Verify.
Requirements
- Currently enrolled in any MIIS degree program
- Available to work on the MIIS campus in Monterey
- Computer literacy (MS Office in particular)
- Familiarity with office equipment (e.g. printers and fax machines)
- Excellent organizational skills
- Strong verbal and written communication skills
- Professionalism while collaborating with varying managerial levels
Middlebury is a nationally recognized academic
institution that encompasses a liberal arts undergraduate college,
Schools Abroad, Language Schools, the Bread Loaf School of English, and
the Middlebury Institute of International Studies at Monterey—all with a
shared institutional goal of doing the highest quality work for
positive and global impact.With year-round operations on five continents, our
employees are one of our most valuable assets, and we are committed to
the success and development of our workforce. Our employees enjoy an
engaging lifestyle with excellent compensation, as well as competitive
benefits (health, dental, life, disability, retirement, and vision) and
educational assistance programs.Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace. We invite to become a part of Middlebury’s international community.
Middlebury is a nationally recognized academic
institution that encompasses a liberal arts undergraduate college,
Schools Abroad, Language Schools, the Bread Loaf School of English, and
the Middlebury Institute of International Studies at Monterey—all with a
shared institutional goal of doing the highest quality work for
positive and global impact.
With year-round operations on five continents, our
employees are one of our most valuable assets, and we are committed to
the success and development of our workforce. Our employees enjoy an
engaging lifestyle with excellent compensation, as well as competitive
benefits (health, dental, life, disability, retirement, and vision) and
educational assistance programs.
Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace. We invite to become a part of Middlebury’s international community.
