Co-op & Career Programs Coordinator

Job description

Job Posting Title: Co-op & Career Programs Coordinator ---- Hiring Department: Cockrell School of Engineering ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. Purpose The Co-op & Career Programs Coordinator is responsible for delivering first-rate career services for Cockrell School of Engineering students and alumni to aid them in making informed career decisions, gaining practical experience and transferable skills, preparing for an effective job search, and finding suitable accommodation post-graduation. This position also focuses on leading multiple career service or administrative programs such as career fairs, first destination reports, externship, classroom outreach, first year interest groups, and more. Responsibilities Cooperative Education Program Management - Manage the day-to-day administration of the Engineering Co-op Program, including student enrollment, participation requirements, coursework, grade submission, and program records for multiple active cohorts. Advise prospective and participating students on program requirements, timelines, professional expectations, academic considerations, and transitions between academic study and co-op employment. Promote the Co-op Program and available opportunities through information sessions, student outreach, digital communications, and other engagement activities. Maintain relationships with participating employers and support efforts to identify and develop new co-op opportunities for engineering students. Collaborate with faculty, academic departments, Engineering Student Services, employers, and other campus partners to support student participation and effective program administration. Monitor participation and feedback and recommend improvements to Co-op Program processes and the student and employer experience. Career Advising & Education - Conduct individual career advising appointments for Cockrell School students and alumni as part of the ECAC advising team, providing additional advising capacity during peak periods and staff absences. Advise students on career planning, resumes and application materials, internship and full-time job searches, interviewing, networking, and evaluating opportunities. Connect students with appropriate ECAC, university, and online career resources and tools. Support career workshops, presentations, and outreach programs for general and targeted student populations. Student Staff Supervision - Provide day-to-day supervision of ECAC student employees, including onboarding, training, scheduling, work assignments, and ongoing guidance. Establish clear expectations and provide coaching and feedback to support student employee performance and professional development. Coordinate student staff coverage for ECAC front-of-house operations, programs, events, and career fairs and serve as the primary point of contact for routine student staff needs. ECAC Programs & Departmental Support - Support career fairs, employer and student programs, office events, outreach, and other ECAC initiatives based on departmental needs. Provide exceptional service to students, employers, prospective families, and university visitors and contribute to a welcoming and professional ECAC environment. Collaborate with ECAC colleagues to provide program and operational support during peak periods and perform other related duties as assigned. Required Qualifications Bachelor's degree and five years of experience coordinating student programs, recruiting, student advising/mentoring, career services, experiential education, or other related responsibilities. Demonstrated ability to work effectively with and support college students and communicate professionally with a broad range of constituents, including students, families, employers, faculty, staff, and university partners. Experience providing leadership, training, supervision, or coordination of student employees, peer mentors, volunteers, or other staff. Strong verbal and written communication, presentation, interpersonal, organizational, and customer service skills. Demonstrated ability to take ownership of programs, exercise independent judgment, manage competing priorities, and identify opportunities for continuous improvement. Ability to work independently and collaboratively in an environment with multiple programs, projects, and deadlines, with strong attention to detail and administrative accuracy. Proficiency with Microsoft Office and Google Workspace and ability to quickly learn and effectively use databases, career management platforms, university systems, and other technology tools. Demonstrated professional demeanor and commitment to providing high-quality service to students and other constituents. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Master's degree with three years of experience Experience in university career services, cooperative education, experiential learning, student affairs, academic advising, recruiting, or a related field. Experience supervising, training, or developing college student employees. Experience providing individual career advising, coaching, or mentoring and delivering career-related programs or presentations. Experience coordinating academic or experiential programs and developing relationships with employers or external partners. Knowledge of engineering/STEM education and career pathways. Knowledge of The University of Texas at Austin, the Cockrell School of Engineering, undergraduate student processes, and relevant administrative systems. Salary Range $55,000 + depending on qualifications Working Conditions Work is performed in a standard office environment. Repetitive use of a keyboard at a workstation Work Shift Standard work schedule is Monday – Friday, 8:00 a.m. – 5:00 p.m. Periodic work outside of normal business hours, to include evenings and weekends, may be required on a periodic basis or for special events. Required Materials Resume/CV Letter of interest 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled into your application. The application is one page, and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 . The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.