Coffee Execution & Certification Administration Officer

Job description

Brief: LDC Coffee Platform requires a middle-office role focused on Execution and Compliance with regulation and Certification requirements. This function will operate in close collaboration with the EMEA Coffee Platform Sustainability team, Coffee Internal Execution hubs and customers The role will primarily focus on meeting EUDR (EU Deforestation Regulation) requirements for LDC and its clients, while also supporting the commercial reporting for certification programs, as needed. Key responsibilities include ensuring proper structuring and control of trades and related documentation for LDC and clients, managing announcements in dedicated portals and systems, and responding to client queries. Main Responsibilities: EUDR Support LDC Suisse Coffee Business (Traders, Execution, and Sustainability) in order to ensure compliance with the EU Deforestation Regulation for all the shipments to Europe. Identify documentation requirements (Due Diligence Statements, geolocations, etc.) to satisfy delivery/sale requirements, according to the specifications of each client. Maintain strict control over EUDR contracts to ensure the timely delivery of information to the clients. Comply with main clients’ requirements to upload data and documents in their own portals or third-party vendor portals. Manage requests coming from internal execution team and clients. Collection and verification of documents from Sourcing / Origination teams Ensure proper internal record keeping (Tidily and diligently store documents) OTHER CERTIFICATIONS Manage all certification portals for receiving and sending announcements according to the traceability rules of each certificate (RFA, 4C & Fairtrade) for LDC Suisse. Maintain strict control over the execution of certified trades to ensure the timely delivery of documentation to the clients. Support LDCS external audits with documentary evidence and reconciliation of transactions done. Liaise with LDCS Traders, Contract Desk, Coffee Sustainability Team, Coffee Origins and Execution for required support to the administration of the sustainability certificates Provide KPIs of executed contracts of LDC Suisse related to Sustainable Certified coffee. Knowledge and Experience: Effective communication skills, both written and oral in English – Additional languages would be a plus, Spanish ++) Good interpersonal skills to coordinate work with multiple stakeholders Experience dealing with clients across multiple markets Organizational skills Proficiency skills in Microsoft Excel and database systems 1/2 years in international trade or commodity logistics a plus Technical/Functional Skills: Effective analytical skills and ability to validate Data quality Operational expertise in international coffee trading (desired) Ability to work with multiple digital platforms Technical knowledge in data management tools is a plus. Soft skills: Proactive and problem-solving skills Strong attention to detail Strong sense of customer relations and customer service Follow-up discipline (chasing suppliers / origins) Continuous improvement mindset Ability to manage multiple tasks and prioritize workload to meet deadlines and accuracy levels even under pressure Strong accountability Problem solving: Technical expertise to provide advice for problem solving on execution related matters Ability to identify priorities and escalate problems with active participation in the solution Adaptability to different formats and requirements per client Diversity & Inclusion LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion. LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply. Sustainability Sustainable value is at the heart of our purpose as a company. We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us What We Offer We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world. Our Benefits 25 annual paid leave Flexible working hours Food vouchers Transportation allowance Additional medical & dental insurance Life insurance Sports card with 90/10 coverage Various learning & development opportunities Yearly performance evaluation plans Social clubs & Wellbeing initiatives Team buildings & social events Employee Referral Program Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally.