Commercial Executive

Job description

Job Purpose Manage Quotation process, from Budgetary to submission Pricing Approval. Manages Order Process & Contract Management.Consolidates and analyzes information from Sales, external Customers, requirement and coordinate with related departments. Job Description DUTIES AND RESPONSIBILITIES: 1. Tendering & Proposal Management • Coordinate ITT (Invitation to Tender) and Prequalification (PQ) reviews and execute quotation preparation in line with the agreed bid strategy. • Act as the focal point for the preparation, compilation, and submission of techno-commercial quotations and tender packages. • Review tender requirements and coordinate with Sales, Aftermarket, Engineering, Planning & Procurement, QA, HSES, Finance, and other stakeholders to gather inputs required for tender submissions. • Prepare tender schedules and monitor progress to ensure timely completion of all deliverables. • Organize and facilitate bid kick-off meetings and tender review meetings with relevant stakeholders. • Prepare and manage tender tables of contents, commercial documentation, and supporting documents. 2. Techno-Commercial & Bill of Materials (BOM) Proposal • Prepare and maintain Bills of Material (BOM) for quotations, tenders, and customer proposals. • Verify BOM accuracy against quotation layouts, technical requirements, and customer specifications. • Develop and validate cost along with Estimating & Tender Support Team. 3. Order & Contract Management • Coordinate order handover and launch activities following contract award. • Initiate and facilitate order kick-off meetings with Engineering, EMS, Quality, Manufacturing, and other stakeholders. • Create and maintain sales orders within ERP systems and support contract execution activities. • Coordinate relevant stakeholders to ensure compliance with Local Content (TKDN) requirements and approved project budgets. • Communicate commercial deviations, exceptions, and contractual issues with Sales teams and customers. • Monitor and verify Local Content achievement throughout contract execution and support post-audit activities. 4. Legal, Finance & Risk Management • Coordinate with Legal and Finance teams to review contractual terms and commercial requirements. • Support cash flow assessments and financial risk evaluations for bids and contracts. • Coordinate payment term reviews and customer credit assessments with Finance. • Follow up and secure approvals for legal and financial deviations from standard company policies. 5. Documentation & Administrative Management • Prepare, review, and update vendor registration and renewal documents. • Draft and coordinate formal correspondence, commercial letters, and customer responses. • Support contract amendment and purchase order revision processes. 6. Local Content (TKDN) Management • Review customer and regulatory Local Content requirements during the tender stage. • Develop Local Content strategies and optimize sourcing plans to achieve contractual TKDN targets. • Prepare and issue Local Content calculations and declarations for tender submissions. 7. Cross-Functional Support & Continuous Improvement • Support HSE campaigns and promote a strong safety culture across business activities. • Participate in People & Culture initiatives, employee engagement programs, and training campaigns. You are meant for this job if: ENTRY QUALIFICATIONS: • Minimum Bachelor's Degree in Engineering, Business, or a related discipline, or equivalent combination of technical and commercial experience. • Minimum 3-5 years of experience in commercial operations, project management, tendering and proposal preparation, procurement, contract administration, or related functions. • Experience in the industrial, manufacturing, energy, or oil & gas sectors is preferred. • Good to have: Experience with ERP systems such as SAP or S/4HANA. • Fluent in English, both written and spoken. • Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint. • Strong commercial acumen with excellent analytical, negotiation, and communication skills. • Ability to manage multiple priorities, work under pressure, and meet deadlines. • High attention to detail with a strong commitment to compliance, accuracy, and customer satisfaction. • Embodies a strong safety culture and quality mindset in all aspects of work. Skills Communication Skills and Abilities Interpersonal skills ERP Systems Negotiation skills Microsoft Office Excel