Commercial Operations Specialist

Job description

Job Description Summary Responsible for activities and processes that help the sales organization achieve business objectives Operates with some autonomy but are typically subject to standard sales practices and procedures. The role is subject to regular review of sales results. Some judgment may be required but this is typically with guidance. May be responsible for medium-sized sales territories. Job Description Job Description The Commercial Operations Specialist supports proposal development, commercial coordination, purchasing activities, CRM data quality, reporting support, and general operational workflow management across the business. This role is designed to improve consistency and responsiveness across bid and proposal support, material purchasing coordination, document and folder management, PO tracking, reporting, and ad hoc operational support activities. The ideal candidate is highly organized, detail-oriented, process-driven, and comfortable working across multiple teams in a fast-paced environment. What Impact You’ll Make This role helps improve the speed, quality, and consistency of commercial and operational support across the business. When the role is done well: Teams have better visibility into proposal, purchasing, and documentation status Proposals are more organized, complete, and timely CRM and reporting data are more accurate and reliable Materials, purchase orders, and supporting documentation are tracked more effectively Technical and delivery teams spend less time on administrative coordination The business operates with greater discipline, responsiveness, and readiness to support growth Your work will directly support stronger proposal execution, improved commercial process consistency, better system data integrity, and more effective coordination across commercial and delivery teams. What You’ll Actually Do Coordinate proposal intake and ensure required information is complete before work begins. Support development of RFQs, RFPs, quotations, and Statements of Work through document coordination, formatting, compilation, and submission readiness. Establish and maintain proposal folder structures, document libraries, templates, and version control practices. Coordinate standard NDA signature workflows and internal approval routing and track open items through completion Maintain quality, completeness, and accuracy of opportunity and project data in SFDC and other applicable business systems. Support adoption and consistent use of proposal and commercial tools, templates, and standard work practices. Coordinate material purchasing activities in support of proposal and project needs. Process purchasing requests and ensure requests are properly documented and routed. Maintain purchasing logs and provide visibility to stakeholders on material status. Coordinate with vendors, factory teams, and internal stakeholders to resolve issues, delays, or gaps. Provide ad hoc reporting, data gathering, workflow follow-up, and general administrative support as needed. Contribute to continuous improvement initiatives that improve proposal quality, data integrity, operational visibility, and process efficiency. Required Qualifications Bachelor’s degree in engineering (Electrical, Mechanical, Industrial, or related field preferred). Minimum of 3 years of experience in commercial operations, proposal support, project coordination, purchasing support, sales operations, or administrative operations in an industrial, manufacturing, engineering, or consulting environment. Strong writing and communication skills. The ability to explain and document complex technical concepts and requirements simply and clearly Experience building and/or interpreting proposals, quotes, SOWs, RFQ/RFP Strong organizational skills with the ability to manage multiple priorities and deadlines. Experience coordinating across cross-functional teams, including commercial, technical, operations, or delivery stakeholders. Strong attention to detail and commitment to data accuracy and process consistency. Leveraged SAP to manage end-to-end purchasing activities, including vendor coordination, PO lifecycle tracking, and documentation control, ensuring high data accuracy and operational visibility Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook. Proficiency with MS Office; experience with Smartsheet, Salesforce (or equivalent CRM), and/or ERP tools preferred Desired Characteristics Proactive, organized, and comfortable managing ambiguity. Lean or process-oriented mindset, with comfort developing structure, templates, and repeatable workflows. Experience understanding manufacturing and product build and shipment Effective collaborator in a matrixed, cross-functional organization. Process-oriented mindset with interest in building structure, templates, and repeatable workflows. Experience in the development of techno-commercial proposals for consulting organizations, specifically technical consulting in the power sector. Interest in exploring and applying AI tools to reduce proposal turnaround time and improve consistency. Additional Information GE Vernova offers a great work environment, professional development, challenging careers, and competitive compensation. GE Vernova is an Equal Opportunity Employer . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Vernova will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: No #LI-Remote - This is a remote position For candidates applying to a U.S. based position, the pay range for this position is between $79,100.00 and $131,900.00. The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas. The specific pay offered may be influenced by a variety of factors, including the candidate’s experience, education, and skill set. Bonus eligibility: discretionary annual bonus. This posting is expected to remain open for at least seven days after it was posted on June 08, 2026. Available benefits include medical, dental, vision, and prescription drug coverage; access to Health Coach from GE Vernova, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and financial planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability benefits, life insurance, 12 paid holidays, and permissive time off. GE Vernova Inc. or its affiliates (collectively or individually, “GE Vernova”) sponsor certain employee benefit plans or programs GE Vernova reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a GE Vernova welfare benefit plan or program. This document does not create a contract of employment with any individual.