Commissioning Project Coordinator

Job description

Position Title: Commissioning Project Coordinator Position Location: Remote - work from anywhere in the United States. Must be located near a major airport. Travel Requirements : Up to 75% domestic travel; relocation may be considered for long-term project needs. Must have valid driver's license and ability to rent vehicles. JOB SUMMARY The Commissioning Project Coordinator is a senior field leadership role responsible for coordinating on-site commissioning activities, driving execution alignment across project stakeholders, and ensuring successful delivery of commissioning milestones. This position builds upon Commissioning Field Specialist responsibilities and is intended for experienced technical personnel who have demonstrated strong leadership, communication, organizational, and project execution capabilities. The Commissioning Project Coordinator serves as the primary field coordination resource on assigned projects, bridging the gap between technical execution teams and project management. This role requires a strong technical commissioning background combined with the ability to coordinate daily site activities, manage schedules, facilitate communication between stakeholders, direct field resources, and proactively resolve execution challenges. The Commissioning Project Coordinator maintains the technical capability to execute inspections, testing, troubleshooting, and commissioning activities when needed; however, the primary focus of the role is coordinating field execution, supporting project delivery, and ensuring alignment between commissioning teams, contractors, vendors, clients, and project leadership. The Commissioning Project Coordinator will receive limited direction on day-to-day activities and general instruction on new projects or assignments. This role is expected to operate independently, provide field leadership, and coordinate activities across multiple disciplines while supporting successful project outcomes. This person will communicate and operate in line with organizational goals and values, as well as departmental objectives. ESSENTIAL FUNCTIONS Coordinate On-Site Commissioning Activities and Field Execution (50%) Coordinate daily commissioning activities across electrical, mechanical, controls, and vendor teams. Serve as the primary field coordination point for commissioning execution activities. Facilitate communication between project leadership, commissioning teams, contractors, vendors, and clients. Coordinate testing schedules, turnover activities, startup support, and commissioning milestones. Direct vendors and contractors in execution of commissioning activities. Conduct field walks, status reviews, and readiness assessments. Support mobilization and onboarding of project personnel. Identify execution risks and assist in developing mitigation strategies. Track action items, deficiencies, open issues, and schedule impacts. Assist in maintaining project schedule alignment and execution priorities. Support resource coordination and workload balancing across field teams. Perform hands-on commissioning activities when required to support project success. Technical Execution and Leadership (20%) Perform on-site inspections, validation, functional testing, verification, and troubleshooting of electrical, mechanical, and controls equipment. Provide technical guidance and mentorship to technicians and specialists. Support development and execution of commissioning plans, checklists, and test scripts. Assist in troubleshooting complex field issues and coordinating resolution efforts. Validate testing readiness and commissioning completion requirements. Documentation, Reporting, and Stakeholder Communication (15%) Maintain project status reports, action item logs, issue trackers, and commissioning documentation. Coordinate communication of project progress, risks, and schedule impacts. Facilitate commissioning meetings and distribute meeting minutes and action items. Support turnover documentation and project closeout activities. Ensure documentation remains current, accurate, and aligned with project requirements. Leadership and Team Development (15%) Provide day-to-day direction and coordination of commissioning personnel. Promote safety, professionalism, and accountability across project teams. Assist in developing junior commissioning personnel through mentoring and coaching. Foster positive relationships with clients, contractors, vendors, and project stakeholders. Completion of Assigned Tasks and Deliverables on Time and on Budget Performs Other Related Duties as Assigned POSITION REQUIREMENTS (INTERMEDIATE LEVEL, UNLESS NOTED OTHERWISE) Advanced knowledge of electrical, mechanical, and controls system principles. Strong understanding of commissioning processes, testing methodologies, and project execution workflows. Skilled at using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams), along with exceptional organizational skills for file management. Skilled in completing assignments accurately and with attention to detail. Ability to leverage AI and emerging technologies to streamline workflows, optimize operational processes, and contribute to company-wide innovation. Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, proactiveness, and resourcefulness in a distraction-free workspace. Ability to follow company and site safety requirements. Ability to analyze and prepare documents, reports, and correspondence. Ability to communicate effectively in both oral and written form (technical and non-technical information). Ability to communicate effectively directly with clients and frequently serve as a primary field point of contact. Ability to coordinate and influence multiple stakeholders toward common project objectives. Ability to effectively plan, prioritize, and direct field activities. Ability to work successfully as a member of a team and independently with limited supervision. Ability to work under pressure and meet close deadlines. Ability to effectively plan and coordinate the work of others. Ability to achieve certification for NFPA 70E and/or OSHA training as required. Organizational skills, with the ability to manage multiple priorities simultaneously. PHYSICAL DEMANDS The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is Frequently manipulating, moving or grasping small parts, devices or tools. Frequently required to remain in a stationary position. Frequently moving through various environments, including critical facilities, low / high temperatures, and outdoor elements such as precipitation and wind. Frequently required to ascend/ descend stairs and ladders and move through tight or confined spaces to access equipment. On occasion the employee may be required to position self under or over equipment. On occasion the employee may move equipment weighing up to 50 pounds. TRAVEL / RELOCATION REQUIREMENTS Up to 75%, this may include travel to any or all 50 US states. Must be located near a major airport. Effective May 7, 2025, and in accordance with U.S. federal regulations for domestic air travel, a valid REAL ID (or an acceptable alternative, such as a passport) is required for travel associated with this position. Travel may involve transportation by car or plane depending on the destination and nature of the business need. Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meetings for business development purposes, running errands on behalf of the business, attending industry conferences, etc. Potential for international assignments. Potential relocation opportunities may exist per project needs. CERTIFICATIONS REQUIRED Must be able to obtain NFPA 70E / OSHA 10 or OSHA 30 certifications as required. EDUCATION / EXPERIENCE REQUIREMENTS Bachelor’s degree in engineering, construction or related discipline OR Two years’ experience with installation, hands-on testing, validation and troubleshooting of mechanical, controls and / or electrical infrastructure PLUS Minimum seven years’ additional experience with installation, hands-on testing, validation, troubleshooting, commissioning, and field leadership responsibilities involving electrical, mechanical, and controls infrastructure Additional Preferred Qualifications Prior experience serving as Site Lead, Lead Specialist, Lead Technician, or equivalent field leadership role. Demonstrated experience coordinating vendors, contractors, and commissioning teams. Experience serving as a primary field interface with clients and project stakeholders. Proven ability to coordinate complex commissioning activities while maintaining schedule and quality objectives. BENEFITS Ceqel Critical Commissioning offers a very competitive benefits package; highlights include Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option) Flex spending accounts (FSA) Dental and vision plans Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26 401k with company match and self-directed brokerage account option PTO including additional paid time off during the last week of the year Company paid life insurance coverage for employees and their eligible dependents Short and long-term disability, AD&D coverage Professional development opportunities, tuition reimbursement and professional licensing assistance Paid parental leave after one year of employment CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is Ceqel Critical Commissioning's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location. NOTICE TO THIRD PARTY AGENCIES: Ceqel Critical Commissioning does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to Ceqel Critical Commissioning in the absence of a signed Service Agreement where Ceqel Critical Commissioning has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of Ceqel Critical Commissioning and Ceqel Critical Commissioning will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service. For over 45 years, CEQEL Critical Commissioning (CCCx) has been at the forefront of mission-critical commissioning services. Our commitment to excellence and continuous improvement has made us a trusted partner for complex facilities across various industries. We combine decades of experience with cutting-edge technology to deliver reliable, efficient, and compliant commissioning services that meet the evolving needs of mission-critical environments. Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.