Company Secretarial Assistant (9 Month FTC)

Job description

Job Title: Company Secretarial Assistant Location: London/Hybrid (Typically 2/3 days in the office) Type: Full time – 9 Months Fixed Term Contract (If you are a job share partnership, work reduced hours, or any other way of working flexibly, please do still get in touch) At Ardonagh Specialty, we provide much more than just a workplace. We are dedicated to fostering skill development and knowledge within a team that is passionate about their work, values their Employees, and truly celebrates diversity. Working at Ardonagh Specialty means you’ll be part of The Ardonagh Group. We are proud of our innovative environment offering many opportunities for growth across the wider group. Employees regularly move between our united teams, and we encourage you to make your role your own. Our offices are lively and exciting places to be, but we understand that life needs flexibility, and offer a genuinely flexible approach to working. If you are looking to join a thriving, energetic business with exciting plans, this role could be an ideal fit for you. What we can offer: We offer much more than just an inclusive culture with apprenticeships, study support, participation in our annual Spotlight Awards, Community Trust, Sports Teams, office socials, events and so much more. All of this with a supportive management team as well as working alongside some of the industry’s top talent. You’ll have access to wellbeing programs, fantastic discounts across many big-name businesses including supermarkets, gym memberships, restaurants, and healthcare cash plans etc. Further perks of working with us (Fixed benefits): Employer pension contribution of 10% (providing you, the Employee provides 5%). Good work life balance - flexibility to suit you. Competitive salary. Life Assurance at X4 of your base salary. Group Income Protection. Generous Annual Leave entitlement. Private Medical Insurance. Group annual bonus scheme. Are you a Company Secretarial Assistant with experience working in a fast-paced and complex environment? Do you want to work for one of the world’s leading independent insurance brokers, where you have the flexibility to work virtually at home? Then this role is perfect for you! The Ardonagh Group are currently recruiting a Company Secretarial Assistant to join our growing team. This position will be primarily responsible for assisting with the maintenance of our UK and international entities, ensuring the timely completion of Companies House filings. You will also be providing meeting support and be involved in the full range of activities of the Cosec team. As a member of the team your responsibilities are likely to involve: To assist in the functioning of the Corporate Secretariat so that it provides a comprehensive and highly effective company secretariat service for the Ardonagh Group of companies. Participation in the governance meeting cycle, including preparation and distribution of meeting packs and attending and minuting meetings. Ensuring the timely completion of Companies House filings and supporting non-UK entity management and filings. Assisting with the upkeep of corporate data and structure charts using Diligent Entities. Keeping governance documents are kept up to date. Supporting the business with KYC compliance. Participating in ongoing legal entity rationalisation projects. Coordinating the annual accounts approvals process. Liaising closely with colleagues internally, including in other global teams. Undertaking miscellaneous duties and tasks. Supporting and leading ad-hoc projects. Essential experience A positive and proactive approach. A team player. Good organisational skills. Strong written communication skills. Accuracy and attention to detail. Discretion when handling confidential information. Desirable experience Up to 2 years’ experience as a Company Secretarial Assistant or similar. Previous experience within the financial services sector. Either part-qualified or seeking to study to be a chartered company secretary. Think you don’t meet every requirement? We are an equal opportunities Employer, dedicated to creating a diverse, inclusive, and authentic workplace where everyone can thrive, bring their whole self to work, and reach their full potential. If you’re excited about this role, but your experience doesn’t perfectly match what we are looking for, please apply anyway. You might just be the right fit for the job, or other opportunities we may have within the wider Group. Interview Process: At Ardonagh Specialty, we have a straightforward interview process to ensure the best fit for both you and the company: Submit your application with your CV, emphasising your skills and experience related to the job. Our Talent Acquisition team will then arrange a call where they can tell you more about the role and the team. We want to learn about your motivation and goals, what you can bring to Ardonagh Specialty, and answer any immediate questions. If successful, you will generally be invited to engage in a 1-hour interview with the Hiring Manager and selected team members, via teams or in person. We will discuss our technologies, key skills, and team dynamics and provide further opportunity to ask any questions. This is your chance to voice your thoughts on the role and we will outline our expectations and ensure this role aligns with your ambitions for the future. Depending on the role, you may be invited to attend a second stage interview with further members of the team. If successful or unsuccessful, we always try and move quickly in presenting an offer or providing feedback. We truly value the diversity of our teams and as a Group, we are committed to supporting and welcoming individuals from all backgrounds, as we appreciate every perspective is a significant part of our success. Should you require any reasonable adjustment throughout the recruitment process, please do not hesitate to let a member of the Talent team know. #AS If your application is successful, we will conduct relevant employment checks prior to you commencing employment with us. These will include verifying your recent employment, address, credit history, and a standard criminal record check. Note to recruiters and employment agencies: We will not pay for unsolicited CV's from recruiters and employment agencies unless we have a signed agreement and have requested assistance, in writing, for a specific vacancy.