Compliance Administrator

As Compliance Administrator at AVK, you provide essential administrative support to the Compliance team, ensuring that documentation, records and administrative processes are managed accurately, efficiently and in line with AVK’s compliance standards and data protection obligations.Key Responsibilities: Document Control & Records ManagementMaintain and regularly update compliance databases, trackers, registers and filing systems, ensuring accuracy, accessibility and version control at all times.Own the day-to-day document control process, ensuring policies, procedures, forms and records are correctly issued, version-controlled and archived in line with IMS requirements.Maintain organised and secure electronic filing systems in line with UK GDPR, data protection obligations and company confidentiality standards.Ensure document filing and record updates are completed accurately and in a timely manner, maintaining consistency across all compliance systems.Meetings & AdministrationOwn the production of accurate meeting minutes and action logs for compliance meetings and distributing these promptly to all attendees.Provide general administrative support to the Compliance Team as required.Assist with the preparation of compliance presentations, communications and reports as required.Support the Compliance Team with meeting logistics, room bookings and document circulation.Inductions & Training RecordsConduct compliance inductions for new starters, ensuring the content is current and records are accurately maintained and filed.Support the scheduling and logistics of compliance training events as directed by the Compliance Team.Certifications & RenewalsMaintain certification and accreditation records.Assist with the collation of documentation required for certification renewals and external audits as required. GeneralCarry out day-to-day administrative duties and any other tasks reasonably required to support the effective operation of the Compliance Division.Handle all compliance-related information with discretion and in accordance with AVK’s data protection and confidentiality policies.RequirementsPrevious experience in an administrative role, ideally within a compliance.Experience maintaining databases, document registers or management systems (IMS).Understanding of document control processes and version control principles.Awareness of ISO standards (e.g. ISO 9001, 14001 or 45001).Basic understanding or awareness of UK GDPR and data protection principles.Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).BenefitsUp to £35,000 base salaryCompetitive benefits package Flexible / hybrid working options Ongoing training and career development Supportive, collaborative team environment Health Care Bonus Scheme

As Compliance Administrator at AVK, you provide essential administrative support to the Compliance team, ensuring that documentation, records and administrative processes are managed accurately, efficiently and in line with AVK’s compliance standards and data protection obligations.

Key Responsibilities:

Document Control & Records Management

• Maintain and regularly update compliance databases, trackers, registers and filing systems, ensuring accuracy, accessibility and version control at all times.
• Own the day-to-day document control process, ensuring policies, procedures, forms and records are correctly issued, version-controlled and archived in line with IMS requirements.
• Maintain organised and secure electronic filing systems in line with UK GDPR, data protection obligations and company confidentiality standards.
• Ensure document filing and record updates are completed accurately and in a timely manner, maintaining consistency across all compliance systems.

Meetings & Administration

• Own the production of accurate meeting minutes and action logs for compliance meetings and distributing these promptly to all attendees.
• Provide general administrative support to the Compliance Team as required.
• Assist with the preparation of compliance presentations, communications and reports as required.
• Support the Compliance Team with meeting logistics, room bookings and document circulation.

Inductions & Training Records

• Conduct compliance inductions for new starters, ensuring the content is current and records are accurately maintained and filed.
• Support the scheduling and logistics of compliance training events as directed by the Compliance Team.

Certifications & Renewals

• Maintain certification and accreditation records.
• Assist with the collation of documentation required for certification renewals and external audits as required.

General

• Carry out day-to-day administrative duties and any other tasks reasonably required to support the effective operation of the Compliance Division.
• Handle all compliance-related information with discretion and in accordance with AVK’s data protection and confidentiality policies.

Requirements

• Previous experience in an administrative role, ideally within a compliance.
• Experience maintaining databases, document registers or management systems (IMS).
• Understanding of document control processes and version control principles.
• Awareness of ISO standards (e.g. ISO 9001, 14001 or 45001).
• Basic understanding or awareness of UK GDPR and data protection principles.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Benefits

• Up to £35,000 base salary
• Competitive benefits package
• Flexible / hybrid working options
• Ongoing training and career development
• Supportive, collaborative team environment
• Health Care
• Bonus Scheme

For over 30 years AVK have been providing Generator & UPS solutions for mission critical services and systems.No matter the scale or how challenging. We can design any system containing UPS systems, standby generators, switch gear & control systems around your requirements, in the present and for the future.We have offices and service hubs across the UK and Europe with a unique ability to design, manufacture, install and service standby power systems. AVK-SEG was founded in 1989 and were initially the UK specialists for both the AVK and SEG product ranges including protection relays for grid applications. We quickly established a reputation as experts in Diesel Rotary UPS systems (DRUPS), which became our core business for a number of years. We recognised early the shift in the marketplace towards Static power protection systems, and set up an exclusive partnership agreement with one of Europe’s largest manufacturers to supply and maintain large numbers of their equipment in the UK, which enabled us to build on our reputation but also increase our brand recognition.More and more of the large-scale projects we were involved in required Diesel Generator sets in addition to the UPS we offered, and as the trust in our team and experience continued to grow, we were approached by a number of clients to take on further responsibilities for their critical power systems. To meet these demands for a ‘one stop shop’ we expanded our offering to include other products that complete a power protection package – Generators, UPS, Switchgear, Relays and Controls. A number of global manufacturers were keen to work with us, and with their support, we were able to diversify our offering and open up a range of business opportunities. Initial success delivering LV projects for Telecoms quickly grew into massive successes delivering large scale HV multi-module projects for Data Centres and various campus sites, enabling us to become the UK’s leader in critical power solutions.Our clients rely on us to deliver best-in-class solutions to complex power challenges – driving us to constantly grow and develop both our product and service offerings to meet their needs. To that end, with an increasing drive towards sustainability, recent years have seen us partner with other industry leaders to grow our expertise in sustainable power solutions such as gas generators and battery storage systems – both of which help our clients to not only save money but increase their revenue streams.Over thirty years down the line, AVK are one of the most trusted power solutions providers across the UK and Europe, but we haven’t lost track of our beginnings. Our unique ability to design, manufacture, install and service standby power systems across a number of sectors sees us at the forefront of the industry – a position we strive to maintain – with the same determination to deliver for our clients and the same drive to succeed.

For over 30 years AVK have been providing Generator & UPS solutions for mission critical services and systems.

No matter the scale or how challenging. We can design any system containing UPS systems, standby generators, switch gear & control systems around your requirements, in the present and for the future.

We have offices and service hubs across the UK and Europe with a unique ability to design, manufacture, install and service standby power systems. AVK-SEG was founded in 1989 and were initially the UK specialists for both the AVK and SEG product ranges including protection relays for grid applications. We quickly established a reputation as experts in Diesel Rotary UPS systems (DRUPS), which became our core business for a number of years. We recognised early the shift in the marketplace towards Static power protection systems, and set up an exclusive partnership agreement with one of Europe’s largest manufacturers to supply and maintain large numbers of their equipment in the UK, which enabled us to build on our reputation but also increase our brand recognition.

More and more of the large-scale projects we were involved in required Diesel Generator sets in addition to the UPS we offered, and as the trust in our team and experience continued to grow, we were approached by a number of clients to take on further responsibilities for their critical power systems. To meet these demands for a ‘one stop shop’ we expanded our offering to include other products that complete a power protection package – Generators, UPS, Switchgear, Relays and Controls. A number of global manufacturers were keen to work with us, and with their support, we were able to diversify our offering and open up a range of business opportunities. Initial success delivering LV projects for Telecoms quickly grew into massive successes delivering large scale HV multi-module projects for Data Centres and various campus sites, enabling us to become the UK’s leader in critical power solutions.

Our clients rely on us to deliver best-in-class solutions to complex power challenges – driving us to constantly grow and develop both our product and service offerings to meet their needs. To that end, with an increasing drive towards sustainability, recent years have seen us partner with other industry leaders to grow our expertise in sustainable power solutions such as gas generators and battery storage systems – both of which help our clients to not only save money but increase their revenue streams.

Over thirty years down the line, AVK are one of the most trusted power solutions providers across the UK and Europe, but we haven’t lost track of our beginnings. Our unique ability to design, manufacture, install and service standby power systems across a number of sectors sees us at the forefront of the industry – a position we strive to maintain – with the same determination to deliver for our clients and the same drive to succeed.