Compliance and Monitoring Manager

Job description

Are you someone who strives for excellence, values accountability, provides the best service, all while reflecting unwavering integrity? Our talented team members across the state follow the behaviors, beliefs and outcomes of these core values to ensure that our vision is met. If you're ready to join the TSTC family and make great memories please complete our application process. Job Description The Manager, Compliance and Monitoring supports the oversight and coordination of Texas State Technical College’s post-award grant and contract portfolio across multiple funding streams and campus locations. This position provides advanced expertise in grant compliance, reporting, monitoring, and operational execution while serving as a key liaison between Sponsored Programs leadership, grant staff, principal investigators, grant accounting, and state and federal funding agencies. The role leads complex post-award compliance activities, supports the implementation of policies, procedures, and standardized workflows, and promotes consistent application of grant management requirements across the institution. Through strong analytical capability, regulatory knowledge, and stakeholder partnership, the Manager helps ensure institutional compliance with state, federal, and private funding requirements while strengthening operational consistency, audit readiness, and grant performance oversight. Hiring Range is $64,525.03 - $74,203.78 Yearly. The final salary offer will be determined based on the candidate's qualifications and experience. Equivalent combination of education, training and relevant professional experience will be considered. Essential Functions The employee will demonstrate TSTC’s Core Values of Excellence, Accountability, Service, and Integrity with internal and external stakeholders, customers, students, and members of the community. Grant Compliance Leadership & Alignment Provides leadership and coordination for Sponsored Programs compliance activities to support institution-wide adherence to grant requirements, Office of Management and Budget regulations, state policies, and TSTC procedures. Coordinates compliance efforts across multiple grant awards and campuses, including facilitating meetings and delivering guidance to principal investigators, project managers, and grant staff for new, complex, or high-risk awards. Guidance & Mentoring Provides functional guidance and support to Senior Contract & Grant Leads and other post-award staff by interpreting grant compliance requirements, policies, and procedures and reinforcing consistent post-award practices. Reviews internal grant evaluation reports, identifies compliance gaps, and supports timely corrective action and process improvement efforts. Post-Award Grant Management Manages and oversees statewide post-award activities for an assigned portfolio of grants, including contract amendments, reporting, deliverables, compliance monitoring, and closeout. Leads the development, implementation, and maintenance of grant-related policies, procedures, tools, and standardized workflows. Maintains accurate post-award data in Sponsored Programs systems and databases. Compliance Monitoring & Risk Review Serves as a subject matter expert for post-award compliance across state, federal, and private grants with multiple funding streams. Reviews complex grant agreements, amendments, reporting requirements, and award conditions to identify compliance risks, escalation points, and mitigation strategies. Supports proactive monitoring and issue resolution to strengthen institutional compliance and reduce operational risk. Reporting, Audits & Continuous Improvement Leads preparation and coordination for audits, monitoring visits, and internal reviews, including assembling documentation, responding to inquiries, and managing follow-up actions. Provides regular updates, analysis, and recommendations to Sponsored Programs leadership regarding grant performance, compliance trends, audit readiness, and operational improvements. Stakeholder Engagement & Operational Coordination Collaborates with internal stakeholders including Grant Accounting, Procurement, faculty and staff, Project Leads, and Principal Investigators to support grant administration, operational coordination, and program objectives. Develops and maintains effective working relationships with state and federal agencies and other stakeholders to support clear communication, compliance with regulatory requirements, and timely resolution of grant compliance and monitoring issues. Education & Experience Minimum Qualifications Associate’s degree in Business, Finance, Public Administration, Communications, or a related field. Four years of progressively responsible experience in a post-secondary sponsored programs environment managing post-award compliance for state or federal grants. Three years of experience leading complex grant portfolios and providing technical guidance to peers or junior staff. One year of experience working collaboratively with finance, audit, and program leadership. Preferred Qualifications Bachelor’s degree in Business, Finance, Public Administration, Communications, or a related field. Certified Research Administrator designation. Five years of progressively responsible experience in a post-secondary sponsored programs environment managing post-award compliance for state or federal grants. Four years of experience leading complex grant portfolios and providing technical guidance to peers or junior staff. Two years of experience working collaboratively with finance, audit, and program leadership. Relevant experience may be considered in lieu of a degree, except in cases where a specific degree is required to meet accreditation standards, licensure requirements, or other legislative or regulatory obligations. This includes, but is not limited to, certain faculty positions and staff roles governed by state or federal educational mandates. Skills & Abilities Ability to interpret grant requirements, regulations, and funding terms and apply them to post-award operational practices. Ability to collect, analyze, and present data and metrics to measure program performance, identify compliance trends, and prepare reports and recommendations for leadership. Ability to apply financial planning, budget monitoring, and reporting principles to support grant administration and operational decision-making. Ability to manage multiple grants, projects, competing deadlines, and shifting priorities in a fast-paced environment. Ability to convey complex information clearly through written, verbal, and presentation formats to diverse audiences. Ability to use administrative systems, spreadsheets, and business tools to process, analyze, and present information effectively. Ability to identify compliance risks, evaluate documentation, and recommend corrective actions or process improvements. Core Competencies Analytical Thinking Applies critical thinking and analytical skills to evaluate grant requirements, compliance data, monitoring results, and operational issues. Uses sound judgment to identify trends, assess risk, and develop informed recommendations that support post-award compliance and institutional decision-making. Problem Solving Identifies, analyzes, and resolves grant compliance and operational challenges by evaluating root causes, regulatory expectations, and practical solutions. Promotes continuous improvement through thoughtful issue resolution, corrective action support, and process enhancement. Organization & Attention to Detail Demonstrates strong organizational skills and attention to detail in managing grant records, deadlines, reporting requirements, and monitoring activities. Maintains structured processes, accurate documentation, and timely follow-through across multiple grants and competing priorities. Adaptability & Flexibility Adjusts effectively to changing priorities, evolving grant requirements, audit activity, and operational demands. Maintains professionalism and effectiveness in a fast-paced environment while balancing multiple responsibilities and responding to unexpected issues with sound judgment. Ownership & Accountability Takes ownership of assigned grant compliance activities, deliverables, and deadlines by ensuring work is completed accurately, timely, and in alignment with institutional and regulatory requirements. Demonstrates accountability through follow-through, responsiveness, and consistent attention to quality and compliance. Self-Direction & Initiative Works independently with a high degree of initiative and professional judgment. Proactively identifies needs, monitors progress, addresses issues, and advances work with minimal oversight while contributing to the success of Sponsored Programs operations. Stakeholder Engagement Builds and maintains effective working relationships with principal investigators, project leads, grant accounting, internal partners, and funding agencies. Supports a collaborative environment through responsive communication, professionalism, and a shared commitment to compliance and grant success. Extra Duties Statement This job description outlines the general responsibilities and expectations of the role. It is not intended to include every task or responsibility. Additional duties may be assigned by leadership as needed. This position may be considered for telework options based on eligibility under TSTC’s Telework Policy aligned with State of Texas requirements. Must be reachable during business hours through standard communication channels as required by the role. Some duties may require work outside standard business hours during peak grant cycles, audits, reporting deadlines, monitoring visits, or other time-sensitive institutional priorities. Full-time, FLSA-exempt position. Periodic in-state travel to campuses or meetings beyond the employee’s designated or nearest base campus may be required based on business needs and will comply with TSTC and State of Texas requirements. Position requires sustained attention to confidential, sensitive, and high-impact grant, financial, and compliance matters. This position is classified under the Fair Labor Standards Act (FLSA) as exempt and operates in a professional environment that may include campus offices and virtual collaboration settings. TSTC will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the position. TSTC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, genetic information, or veteran status. The role may require movement across campus, participation in meetings, and engagement with faculty, staff, project leads, grant partners, and funding agencies to support institutional goals. Work is primarily performed in an office or professional environment using standard technology and communication tools. These activities can be performed with or without reasonable accommodation to support the essential functions of the role. Equal Opportunity Employer Texas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC. Background Checks A criminal history background check will be required for the finalist(s) under consideration for this position.