Compliance Program Coordinator

Job description

Job Posting Title: Compliance Program Coordinator ---- Hiring Department: University Development Office ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes About The University of Texas at Austin What starts here changes the world. The University of Texas at Austin, founded in 1883, ranks among the best universities in the world. With 76 programs ranked in the top 10, UT Austin is the #1 public university in Texas and the #7 public university in the nation. Like the state it calls home, The University of Texas at Austin is a bold, ambitious leader supporting more than 55,000 students, 4,750 faculty, 15,000 staff and top national programs across 18 colleges and schools. Amid the backdrop of Austin, Texas, a city recognized for its creative and entrepreneurial spirit, the University provides a place to explore countless opportunities for tomorrow’s artists, scientists, athletes, doctors, entrepreneurs and engineers. Learn more about UT’s mission and values and leadership . Why Join Texas Development? The University of Texas at Austin is a thriving hub of learning and discovery that anchors our city and enables excellence and innovation on the highest level. And it’s only possible because generous supporters believe in the power and promise of our state’s flagship university to change the world. With more than $6 billion raised in the What Starts Here campaign, Texas Development is quickly becoming one of the best fundraising programs in public higher education. Texas Development is a dynamic community of 500+ fundraising professionals across the Forty Acres. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors. Follow your passion, grow your career and help us change the world . Benefits The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services. Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT. Purpose To assist in the daily operations of Endowment Services and Gift Compliance (ES&GC), assist in strategic planning, and serve as liaison to colleges, schools and units on projects and functions necessary for endowment compliance mandated activities and other related projects, including non-endowed gift compliance. Assist in endowment and non-endowed gift compliance activities, monitoring, reporting, and tracking, and train University Development Office and campus colleagues on endowment and non-endowed gift compliance; assist with the UTIMCO Financial Reports project and other specialized reports as needed. Responsibilities Assist Director of Compliance & Reporting to plan, organize, and implement annual review of UT Austin endowments to ensure institutional compliance on expenditures and appointments, utilizing the UT Mainframe, VIP database, FileMaker Pro, and other systems. Implement compliance monitoring activities, including design, entry, and maintenance of tracking documents and/or databases. Review, approve and track co- sponsorships, transfers, and sub accounts for endowment operating accounts. Communicate with appropriate college/school/unit personnel regarding identified compliance questions. Assist in identifying and developing other endowment and gift reporting needs and liaison with staff in CSUs. Prepare and proof quarterly and annual reports regarding compliance activities. Maintain and modify, as needed, compliance-related database and file information. Consult with IT support staff and RAD on compliance-related monitoring and reporting needs. Serve as backup for review and add to VIP Faculty Fellows appointments for professorships and chairs and Holder appointments for faculty fellowships. Manually add staff awardees to VIP; manually add recipients of endowment funds to VIP. In consultation with the Director of Compliance & Reporting and Executive Director, interpret gift and donor endowment policies and administrative issues along with colleges, schools, and UT System Offices. Assist with non-endowed compliance and monitoring. Assist Director of Compliance & Reporting with tracking/monitoring for the Texas Challenge Match. Attend the Executive Compliance Committee meeting and take minutes. Assist with the UTIMCO Financial Reports project. Request transfers of funds and withdrawals to/from UTIMCO, and between accounts. Additional duties as assigned. Required Qualifications Bachelor’s degree. At least 3 years of related experience. Strong attention to detail. Strong reading comprehension and the ability to interpret donor intent through gift agreements, memos and other legal documents. Ability to see nuance in agreement terms and language, and be able to assess and make decisions when dealing in grey areas. Ability to review and interpret data, accounts, and numbers in an accounting system. Comfortable using Excel and working with spreadsheets and reports. Ability to track and manage multiple projects at various stages simultaneously. Must be flexible and able to prioritize and shift as new work comes in during the day. Ability to manage a high volume of incoming questions and requests for information or approval. Strong interpersonal and communication skills and ability to work with staff of varying personalities and positions. Professional demeanor. Service mindset and collaborative, problem-solving demeanor. Ability to maintain standards and uphold policies when questions or challenges arise. Must be self-motivated while knowing when to request direction or assistance. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Familiarity or prior experience with accounting systems and processes. Prior experience working with endowments. Prior experience with UT policies and systems such as mainframe applications (DEFINE, FRMS, etc.) and VIP. Salary Range $67,000+ depending on qualifications Working Conditions This position is based in Austin, Texas. Must be eligible to work in the United States on a full-time basis for any employer without sponsorship. Applicants must be authorized to work in the United States. The University Development Office does not sponsor work visas for this position. Works in standard office conditions, in a shared office environment, with repetitive use of a keyboard at a workstation. Position allows a hybrid work schedule (in office and remote), with some requirement to be in office. Monday – Friday 8am to 5pm is the standard expectation for this position, with some schedule flexibility during regular working hours. May require additional hours during peak periods and special events. Regular and consistent attendance is required in this job. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 . The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.