Construction Project Administrator ~ Orlando, FL

Job description

**ESSENTIAL DUTIES AND RESPONSIBILITIES** - Create and maintain Project files for multiple projects. - Support the Project Manager and maintain all copies of Contracts, Purchase Orders, Change Orders, and other documentation in the Project files and electronically - Maintain current insurance certificates and proper documents for each Subcontractor to ensure contract compliance - Process bi-weekly and monthly Subcontractor draws for payment, as well as process all supplier invoices on a weekly basis - Support the field staff with orders and communication needs - Maintain Purchase Order/Contract log for your projects and send all copies of signed Contracts, Purchase Orders and Change Orders to the field Superintendent - Assign the correct cost code to invoices - Review and assist with the budget for labor and material costs allocated for the project and ensure that all efforts are made to complete the project within budget. - Responsible for gathering all warranties and close-out documents from Subcontractors in duplicate - Mail out all Notice of Commencements to suppliers upon request. - Establish and maintain communications with Vendors and Subcontractors - Organize and complete all project paperwork filing - Prepare various monthly reports - Ensure all project-related tasks are completed on time. - Performs other related duties as assigned. **EXPERIENCE** - 3 years of experience with providing support within the construction industry, specifically accounts payable support - 3 years of experience with AIA contract documents, preferred **EDUCATION** - High School Diploma **SKILLS/CERTIFICATIONS** - Organizational skills to handle/process multiple projects/tasks - Working knowledge of current practices and software, specifically Microsoft Word, Excel and 10- Key proficiency. - Ability to work with tight deadlines - Strong Microsoft Office skills - Ability to follow instructions and complete assignments independently. - Strong customer service skills ### **What we offer:** - Great benefits, including health insurance (medical, dental, and vision, behavioral health and more) on the first of the month following 30 days of employment - 401(k) Savings Plan (4% employer match; 100% vested immediately) - Company paid life insurance (1x base salary) - Paid Time Off package with a carryover provision - Training and career development opportunities - Company Apparel Store allowance ### **Who we are:** Davis Development is a privately owned luxury apartment developer and property management company with 25+ years in the industry and a best-in-class reputation. We have developed and managed multi-family properties throughout the country. Part of our success is attributed to empowering our teams to manage their properties as owner-operators, entrusting them with making the best decisions for their teams and residents. It is this approach that keeps our family culture and a results-driven attitude. At Davis Development, our management team is hands-on and in-house, running our communities every day. We make places people love to call home. Our culture is simple: work hard, have fun, and take care of the details. On-site teams think like owners and make decisions that matter. We show up every day to support our people and serve our residents better than anyone else. You will find a sense of pride, commitment, and determination that allows every team member the opportunity to have a meaningful impact. We hope you come grow with us! Davis Development is an equal opportunity employer and proud to support diversity in the workplace. ***No calls or emails from third party recruiters at this time please.***