Construction Project Coordinator

Job description

Ameresco, Inc. (NYSE:AMRC) is a leading energy solutions provider dedicated to helping customers reduce costs, enhance resilience, and decarbonize to net zero in the global energy transition. We are a trusted, full-service partner to public sector and government entities, K-12 schools, higher education, utilities, and healthcare customers across the U.S., Canada, the U.K., and Europe. At Ameresco, we show the way by developing, constructing and operating tailored smart energy efficiency solutions, distributed energy resources, and infrastructure upgrades that drive cost savings, resilience, decarbonization, and innovation. Our comprehensive portfolio is built to address the challenges of today and adapt the future, ensuring long-term sustainability and success for our customers. Ameresco is seeking a highly organized and detail‑oriented Construction Project Coordinator to support project managers across the Western Region. This position provides critical project coordination and administrative support throughout the full construction lifecycle, with a strong focus on project setup, document control, compliance management, and communication. The ideal candidate will be based in Ohio or Michigan remote office. Responsibilities: Project Documentation and Systems Administration: Manage and coordinate construction project documentation utilizing Procore and other project management platforms; Maintain or obtain Procore Integrator‑level certification through company‑approved training: Process and manage Submittals, RFIs, COPs, change documentation, and other construction records through Procore; Maintain and track all compliance documentation required for local, state, and federal jurisdictions; Organize, track, and archive all project‑related files, drawings, correspondence, and records in accordance with company standards; Prepare and distribute meeting agendas and minutes using Procore or client‑preferred platforms. Scheduling, Procurement and Project Support: Coordinate project scheduling milestones, equipment procurement, deliveries, and related logistics; Assist Project Managers in maintaining project schedules and supporting successful project execution. Financial and Administrative Support: Assist with preparation and organization of documentation required for project invoicing; Support subcontract administration, including tracking subcontract documents, budgets, cost analysis, monthly accruals, cost forecasting, and reporting; Process and track invoices, purchase orders, change orders, and project expenditures to ensure accuracy, approvals, and timely payment; Provide daily administrative support to the construction team, including document preparation, correspondence, scheduling meetings, and invoice processing. Bid and Contract Coordination: Coordinate, prepare, and distribute bid packages; Assist with identifying and pre‑qualifying subcontractors; Manage bid‑related RFIs and issue addenda as required; Compile bid responses and prepare bid tabulations for review. Project Closeout: Track and manage the project closeout process from substantial completion through final documentation; Organize and submit closeout documents in accordance with regulatory and contractual requirements. Collaboration and General Support: Provide routine project reporting, documentation support, and technical assistance; Foster positive and professional working relationships with internal teams, subcontractors, and clients; Demonstrate flexibility in work schedule to support project demands. Perform additional duties as assigned. Minimum Qualifications: Bachelor’s degree in a related field, or equivalent combination of education and relevant work experience. Minimum of four (4) years of experience supporting large‑scale construction projects, upgrades, renovations, or retrofits involving institutional, government, commercial, or industrial facilities Additional Qualifications: Demonstrated ability to gather, validate, and analyze quantitative data. Strong verbal and written communication and presentation skills Proficiency in Microsoft Excel, Word, PowerPoint, and other Microsoft Office applications Ability to manage multiple priorities effectively while maintaining attention to detail Strong organizational, coordination, and interpersonal skills #LI-BLP Ameresco challenges the brightest, most talented, and creative individuals in the industry by providing an environment that fosters initiative and achievement. We are proud of our comprehensive and competitive employee benefits, including people-oriented insurance, investment, and incentive plans. All official communications from Ameresco will originate from an @ameresco.com email address. Any correspondence from other domains should be regarded as fraudulent. Please report any suspicious activity to the platform where the issue was encountered. For further inquiries or concerns, please contact us at 1-866-AMERESCO Ameresco is an Equal Opportunity Employer.