Contract Administrator

Job description

PACT (Pearson Accelerator Construction Team) is a General Partnership of Alberici, Amico, Kenaidan, and Obayashi, supported by design partners Egis, Mott MacDonald, and Weston Williamson + Partners. Together, we are delivering Accelerator, a major program of Pearson LIFT (Long-term Investment in Facilities and Terminals), Toronto Pearson's infrastructure development plan. This multi-year program is designed to address immediate passenger growth demands while preparing Canada’s largest airport for the future of air travel—including critical upgrades to airfield and infrastructure, greenhouse gas reduction initiatives, modernization of Terminals 1 and 3, and the creation of a world-class passenger experience. The Contract Administrator will support the effective management and administration of contracts across the program. This role is responsible for monitoring contract performance, maintaining accurate documentation, and supporting the resolution of commercial and contractual matters throughout the project lifecycle. Working closely with sub-program leadership, commercial teams, and legal counsel, the Contract Administrator will contribute to contract compliance, change management, and risk mitigation while ensuring alignment with contractual obligations and industry best practices. Please note this role is administration of client facing contract administration role, not a position related to procurement and vendor subcontracts role. Candidates who have been in the procurement environment would likely not qualify for this position. RESPONSIBILITIES Monitor contract performance and identify contractual and commercial risks, supporting mitigation in accordance with contract terms and conditions Maintain comprehensive and organized project documentation, including correspondence, variation orders, and claims records Coordinate with Sub-Program Directors, Commercial Managers, and Legal Counsel to assess contract-related issues and support the development of amendments Support the negotiation of contract amendments, change orders, and variations with client representatives and stakeholders Assist in the preparation of project reports related to contractual status, variations, and claims Track contractual milestones, payment schedules, cash allowances, and support contract close-out procedures including final accounts Provide guidance and support to project and program teams on contractual processes and requirements Ensure all contract administration activities are compliant with project standards, policies, and regulatory requirements Contribute to the identification and implementation of improvements to contract management processes Stay current with industry regulations, standards, and contract management best practices DESIRED SKILLS, KNOWLEDGE, COMPETENCIES AND QUALIFICATIONS 3–7+ years of experience in contract administration, commercial management, or a related role within construction or infrastructure projects Strong understanding of contract terms, conditions, and commercial principles within project delivery environments Experience managing variations, change orders, claims, and contract documentation Ability to identify risks and support mitigation strategies within contractual frameworks Experience working with multiple stakeholders including project teams, clients, and legal advisors Strong attention to detail and organizational skills, particularly in document control and record-keeping Effective negotiation and communication skills Ability to manage multiple priorities in a fast-paced, complex project environment Proficiency in Microsoft Office (Excel, Word) and contract/document management systems Post-secondary education in Construction Management, Engineering, Law, Business, or a related field is preferred Professional designations (e.g., RICS, PMP, or equivalent) are considered an asset