Contract Administrator

Job description

SAE Industry Technologies Consortia (ITC), Performance Review Institute (PRI) and SAE International (SAE), deliver shared solutions to industry's common challenges. Join us and create a higher standard for a better world. The Contract Administrator oversees the full lifecycle of commercial contracts from intake and drafting through execution and repository management in partnership with the Legal team. This role combines contract review and limited negotiation responsibilities with operational ownership of the company’s Legal-controlled contract workflow and lifecycle management system. The position supports Fullsight, LLC and its affiliated organizations across U.S. and global business units, ensuring contract governance, template compliance, risk-based review, and controlled execution processes. ESSENTIAL FUNCTIONS Contract Drafting, Review & Risk Assessment Draft, review, and conduct limited negotiation of commercial agreements (e.g., NDAs, MSAs, DPAs, licenses, amendments, and related documents). Identify and assess legal, financial, operational, and compliance risks; escalate complex or high-risk matters to Legal leadership as appropriate. Ensure alignment with approved standards, policies, and organizational risk tolerances. Contract Intake, Triage & Workflow Management Serve as the central intake and control point for all contracts submitted to Legal. Manage contracts from initiation through execution in accordance with established procedures. Apply risk-based review tiers and ensure required approvals are obtained prior to execution. Template Governance & Standards Management Maintain and enhance contract templates, clause libraries, and fallback language. Enforce use of approved forms and flag non-standard or materially modified provisions. Recommend updates to templates, policies, and processes based on trends, risk patterns, and business needs. Execution & Contract Lifecycle Management (CLM) Administration Oversee contract execution processes, including e-signature workflows and signer authority validation. Ensure all agreements are properly executed, stored, and maintained within the designated CLM system as the system of record. Maintain accurate contract metadata and monitor key performance indicators (e.g., cycle time, renewal tracking, workflow efficiency). Cross-Functional Partnership & Operational Support Collaborate with Procurement, Finance, Compliance, and business stakeholders to support contract processing and execution requirements. Serve as a primary point of contact for contract process inquiries and workflow guidance. Coordinate documentation and approvals required prior to execution. Governance, Compliance & Continuous Improvement Ensure adherence to Legal workflows, internal controls, and compliance standards. Support internal audits and reporting related to contract volume, cycle times, and risk trends. Maintain confidentiality, exercise sound judgment, and perform additional responsibilities as assigned. MINIMUM REQUIREMENTS Bachelor’s degree in Business, Legal Studies, Paralegal Studies, or related field or equivalent combination of education and 3–5 years of directly related contract administration or transactional experience. Minimum 3 years of experience reviewing, drafting, and administering commercial agreements in a corporate legal department, law firm, or comparable business environment. Working knowledge of core contract law principles and their application in a commercial setting. Demonstrated understanding of common commercial contract provisions, including indemnification, limitation of liability, intellectual property ownership, confidentiality, termination, and governing law. Experience using a Contract Lifecycle Management (CLM) system or comparable contract repository platform. Experience using electronic signature platforms. Proficiency in Microsoft Office Suite or comparable productivity tools, including strong Word document redlining and formatting skills. Strong analytical skills with the ability to identify legal, operational, and financial risk in contract language. Excellent written communication skills with high attention to detail. Ability to summarize and explain contractual concepts clearly to non-legal stakeholders. Demonstrated organizational skills and ability to manage multiple contracts simultaneously within defined workflows. Ability to exercise sound judgment and escalate complex or high-risk matters appropriately. PREFERRED QUALIFICATIONS Paralegal certificate or contract management certification (e.g., NCMA or similar). Experience supporting multi-entity or multi-jurisdictional organizations. Familiarity with data privacy agreements (DPAs), SaaS agreements, or technology licensing. Experience supporting audits or regulatory compliance reviews. Exposure to process improvement, legal operations metrics, or workflow optimization initiatives. Familiarity with basic financial terms such as payment structures, budgeting controls, and revenue recognition concepts. WORKING CONDITIONS AND PHYSICAL REQUIREMENTS Work Environment Work is performed primarily in a general office environment using standard office equipment (computer, phone, copier). Occasional virtual or in-person meetings with internal stakeholders. Limited travel (typically less than 10%), if applicable to business needs. Physical Demand Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible force frequently. Work involves sitting most of the time with occasional standing or walking. Physical Activities Prolonged sitting at a desk and working on a computer. Repetitive hand, wrist, or finger movements (e.g., typing, data entry). Verbal communication and ability to hear in person and via phone. Visual acuity requirements, including close vision. Equipment & Tools Used Regular use of office technology and standard business software. (daily use). Contract Lifecycle Management (CLM) system (daily use). Electronic signature platform (regular use). Microsoft Office Suite or equivalent document editing software (daily use). ABOUT THE ORGANIZATION SAE Industry Technologies Consortia® (SAE ITC) enables organizations to define and pilot best practices. SAE ITC industry stakeholders are able to work together to effectively solve common problems, achieve mutual benefit for industry, and create business value. The Performance Review Institute® (PRI) is the world leader in facilitating collaborative supply chain oversight programs, quality management systems approvals, and professional development in industries where safety and quality are shared values. SAE International® (SAEI) is a global organization serving the mobility sector, predominantly in the aerospace, automotive and commercial-vehicle industries, fostering innovation, and enabling engineering professionals. Since 1905, SAE has harnessed the collective wisdom of engineers around the world to create industry-enabling standards. Likewise, SAE members have advanced their knowledge and understanding of mobility engineering through our information resources, professional development, and networking. Fullsight is a shared services group working across three affiliate organizations, SAE ITC, SAE International, and Performance Review Institute (PRI), uniformly delivering HR, IT, Legal, Customer Success, Finance, and Procurement services, which enables us to distribute resources across all parts of our businesses. EEO CLAUSE Fullsight provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.