Contract Administrator (Intermediate) - Infrastructure

Job description

Company Description Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. Please visit our website: www.turnerandtownsend.com Job Description The Intermediate Contract Administrator is responsible for supporting with the administration of contracts during the construction phase and at the outset of the operational phases. The role holder oversees the administration of the Consultancy and Advisor Contracts. The Intermediate Contract Administrator is required to manage the contract manual, processes, and procedures in relation to changes, claims, organising meetings, communication, and ensuring that all issues are resolved or brought to the attention of the relevant parties. The role holder is required to organise filing and documentation and oversee the operation execution of financial management processes. Identify and implement the appropriate contract administration systems (CEMAR or similar) during the procurement process. Oversee the administration of Contracts during both the construction and operational phases, ensuring compliance with contract terms and conditions. Manage the administration of contracts related to consultants and advisors, ensuring their obligations are met and services are delivered as agreed. Handle change and claims processes, including evaluating, negotiating, and resolving claims in accordance with established procedures. Organise and facilitate meetings with stakeholders, ensuring effective communication and collaboration between all parties involved in the project. Identify and resolve issues promptly or escalate them to relevant parties to ensure smooth project execution. Maintain accurate and organise filing systems for all project-related documentation to ensure easy access and retrieval. Oversee the financial aspects of contract management, including budgeting, cost control, and financial reporting, to ensure responsibility is taken. Develop, implement, and manage contract manuals, processes, and procedures, ensuring consistency and efficiency in contract administration activities. Engage with stakeholders to understand their needs and expectations and ensure the contract administration aligns with strategic goals. Monitor compliance with contractual obligations and prepare regular reports on contract status, performance, and issues. Identify, assess, and mitigate risks associated with the construction and operational phases. Perform additional tasks, activities or other duties as may be required or assigned as part of the role. Experience 5 years' experience in document control and a proven track record of handling project document control activities in high value metro rail projects or projects of a similar scale / complexity. Knowledge of quality management and process improvement practices and systems, preferably within the construction sector. Strong experience in document control activities relating to compliance, quality and policies. Strong experience working with document management systems, databases and software. Skills Proficiency in document management systems (DMS), databases, and software such as Microsoft Office, SharePoint, or specialised document control software. Strong knowledge of project management principles and practices to align document control activities with project goals. Strong knowledge of industry standards, regulations, and legal requirements related to document handling and storage. Strong understanding data protection principles to safeguard sensitive and confidential information. Ability to adapt to changing project needs and document management technologies or processes. Ability to work effectively in a team environment. Excellent verbal and written communication skills to facilitate clear and consistent dialogue between all parties involved. Ability to govern and drive outcomes to ensure high quality service. Qualifications Minimum Level 8 degree (or equivalent) in relevant subject area e.g., Project Management, Business Administration etc. Advantageous however not mandatory for this role: Project Management Professional (PMP) Certified Document Controller (CDC) Additional Information What we offer you: Full time Competitive remuneration and attractive range of benefits 8% Pension 23 days Annual leave (+ 2 company days) Opportunity to work on impactful and innovative projects Career development opportunities both in Ireland and globally Opportunity to work with a diverse group of talented and collaborative colleagues Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.