Contract Administrator (On-Site)

Job description

The OccuNet Company is an innovative company striving to reduce the cost of healthcare. We are a passionate group of people that care about affordable access to healthcare without sacrificing experience. We strive to make healthcare more intelligent, streamlined, and cost-effective. We offer industry-leading capabilities on negotiations-driven levers to contain rising healthcare costs while taking an experience-centric approach improving the health and well-being of those we serve. We pride ourselves on our tight knit culture based on the ‘outward mindset’ philosophy, emphasizing empathy, mutual respect, and seeing each other as “whole people.” We have an ambitious vision and are growing quickly. We are seeking team members who are excited about our growth, seeking to thrive in a fast-paced environment, and enthusiastic about developing their skills and career alongside us. **Job Title**: Contract Administrator **Job Summary**: The Contract Administrator is responsible for coordinating, maintaining, and tracking provider contracts and agreements from initial documentation through execution and ongoing maintenance. This role requires exceptional attention to detail, strong organizational skills, effective communication, and the ability to manage multiple priorities in a fast-paced healthcare environment. **About The OccuNet Company (TOC)**: The OccuNet Company is an innovative healthcare cost‑containment organization committed to improving access to affordable, high‑quality healthcare. We pride ourselves on an outward‑mindset culture that values empathy, respect, and seeing one another as whole people. Our team thrives in a fast‑paced, growth‑oriented environment where continuous learning and collaboration drive our success. **What it’s Like to Work Here**: At OccuNet, you matter like we matter! Our team members share a positive attitude, an outward mindset, problem-solving abilities, and patience, enabling them to provide excellent customer service even during challenging situations. Our culture, plus continuous opportunities for growth, has resulted in an industry-low turnover rate. Don’t miss out on this rare opening with us! **A Day in the Life**: The ideal candidate is someone who enjoys keeping things organized, catching details others may miss, following processes, and working collaboratively with multiple teams to ensure contracts and related information are accurate, complete, and up to date. **Duties & Responsibilities**: - Prepare, organize, review, and maintain provider contracts, agreements, amendments, and related documentation. - Coordinate the contract lifecycle from initial request through review, approval, execution, and implementation. - Maintain accurate contract records, databases, spreadsheets, and tracking systems. - Monitor contract status, expiration dates, renewals, amendments, and other important deadlines. - Ensure executed agreements are properly documented, stored, and communicated to appropriate internal teams. - Review contracts for completeness, accuracy, required signatures, dates, rates, terms, and other critical information. - Assist Contracting and Provider Relations teams with provider agreement workflows and administrative needs. - Communicate with internal departments and external providers to obtain missing information, documentation, or signatures. - Follow up on outstanding contracts and agreements to ensure timely completion. - Assist with data entry and updates related to provider contracts and agreements within internal systems. - Research and resolve discrepancies between contracts, systems, and supporting documentation. - Assist with reporting, audits, contract documentation requests, and other administrative projects. - Maintain confidentiality of sensitive healthcare, provider, client, and business information. - Identify opportunities to improve contract administration processes and increase efficiency. - Collaborate with Provider Relations, Contracting, Operations, Claims, Legal, and other internal teams as needed. - Perform other duties and special projects as assigned. **Required Skills & Qualifications** - 2+ years of experience in contract administration, healthcare administration, provider relations, insurance, claims, or a related administrative role preferred. - Exceptional attention to detail, accuracy, and typing speed. - Strong organizational and time-management skills. - Ability to manage multiple projects, deadlines, and priorities simultaneously. - Flexibility between competing priorities and ability to adapt. - Excellent written and verbal communication skills. - Strong follow-through and accountability. - Ability to identify discrepancies, research information, and solve problems independently. - Proficiency with Microsoft Office, particularly Excel, Word, and Outlook. - Comfortable working with databases, spreadsheets, document-management systems, and other technology platforms. - Ability to learn healthcare terminology, provider contracting processes, and internal systems quickly. - Ability to maintain confidentiality and exercise sound judgment when handling sensitive information. - Strong interpersonal skills and the ability to work effectively with both internal teams and external partners. **Operational Excellence** - Strong networking ability and proficiency in establishing relationships and evaluating partnership opportunities. - Ability to solve problems and manage multiple priorities in a fast-paced environment. - Excellent communication skills, written and verbal, with the ability to adapt appropriately for different audiences. - Passionate about contributing to an organization focused on continuously improving consumer experiences. - Focused on thoughtfully supporting other team members and clients. - Team-oriented mindset with a high level of motivation and drive. - Maintain confidentiality of all sensitive information. **Success Indicators** - Detail-oriented: You notice the little things and understand that accuracy matters. - Organized: You know how to keep multiple contracts, deadlines, and priorities moving without losing track. - A problem solver: Once you identify an issue you work to find the answer. - A strong communicator: You can professionally communicate verbally and in writing with providers, coworkers, and leadership. - Accountable: You take ownership of your work and follow through. - Adaptable: You are comfortable working in a growing organization where processes and priorities can evolve. - Team-oriented: You understand that great results come from collaboration and treating people with respect. **Working Environment** - Prolonged periods sitting or standing at a desk, working on a computer. - Full-time, Monday through Friday, on-site in Amarillo, TX. - Frequent balancing of urgent inquiries and detailed research. - Highly collaborative environment with emphasis on communication, teamwork, and adaptability. - Culture built around mindfulness, problem‑solving, and “outward mindset” principles. Ready to apply? If this job sounds like a fit for you, then click on the ‘apply’ button below. Good luck! **Culture and Opportunities** - We pride ourselves on our outward mindset – supporting each other and putting the team and the clients we serve first - High-growth environment with clear opportunities for career growth - Welcoming atmosphere and culture **Benefits** - 401(k) with matching - Dental insurance - Health insurance - Vision insurance - Health savings account - Paid time off