Contract Manager

Job description

Who are we? Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems. We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that. We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft. We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us! Contract Manager Remote (North America) Who are we? Our mission is to scale intelligence to serve humanity. We’re training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, RAG, and agents. We believe that our work is instrumental to the widespread adoption of AI. We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. We like to work hard and move fast to do what’s best for our customers. Cohere is a team of researchers, engineers, designers, and more, who are passionate about their craft. Each person is one of the best in the world at what they do. We believe that a diverse range of perspectives is a requirement for building great products. Join us on our mission and shape the future! Why this role? The legal team at Cohere is dynamic, fast-paced and cross-functional, supporting all areas of the organization with an aim to provide efficient, scalable legal processes and support. This role offers a unique opportunity to shape the future of enterprise AI contract management and work on streamlining our contractual processes to support rapid growth. The Contract Manager will be a key player in scaling Cohere's contract operations, working closely with the Legal team, Sales, Product, and Finance to ensure smooth contract execution and management. As Contract Manager, you will: - Serve as the primary point of contact for responding to contract-related requests that don't require legal counsel, providing timely and accurate guidance on standard contract terms and processes - Assist with triage of legal requests and allocate to appropriate counsel where necessary. - Manage and maintain legal document management systems, ensuring all contracts, amendments, and related documents are properly organized, tracked, and accessible - Monitor contract compliance and key dates, providing proactive notifications for renewals, expirations, and critical milestones - Oversee the contract lifecycle from initiation through execution, including drafting standard agreements, managing approvals, and maintaining contract repositories - Develop and implement efficient contract management processes and workflows to support business growth and reduce operational friction - Collaborate with cross-functional teams including Sales, Product, and Finance to ensure contract terms align with business objectives and operational requirements - Support the legal team with contract administration, data entry, and preparation of contractual materials - Create and maintain contract templates, playbooks, and standard operating procedures to ensure consistency and efficiency - Analyze contract data to identify trends, risks, and opportunities for process improvement - Assist with reporting on contracts You may be a good fit if: - You have a minimum of 3-5 years of experience in contract management, preferably in a fast-paced technology or AI company - You possess strong organizational skills with exceptional attention to detail and the ability to manage multiple contracts simultaneously - You have excellent communication skills (both written and oral) and can effectively collaborate with stakeholders at all levels - You are comfortable working in a dynamic, fast-paced environment with evolving priorities - You have a practical, business-oriented mindset with the ability to balance legal requirements with business needs - You are proficient with contract management software, specifically Ironclad, including setting up and managing workflows and templates. - You are proficient with Microsoft Office Suite and Google productivity tools, - You have experience with standard contract types including NDAs, master service agreements, and procurement contracts - Familiarity with AI industry contracts and technology sector agreements will be considered an asset - Experience in implementing or optimizing contract management processes will be considered an asset - You are proactive, solutions-focused, and enjoy finding ways to improve operational efficiency Working Location: Remote US or Canada COMPENSATION: Cohere is committed to fair and transparent pay practices. The salary range listed for this role reflects the expected base compensation. Actual compensation offered will be determined by factors such as location, level, job-related knowledge, skills, education, and experience. For candidates in the US, the Compensation Range is: $140,000 – $240,000 [USD] For candidates in Canada, the Compensation Range is: $155,000 – $270,000 [CAD] FULL-TIME EMPLOYEES AT COHERE ENJOY THESE PERKS: - A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch. - Full health and dental benefits, including a separate budget for mental health. - RRSP matching, 401K, Pension Scheme. - 100% Parental Leave top-up for up to 6 months, for either parent. - Annual enrichment benefits: Arts & culture, fitness/wellness, quality time, and a workspace improvement credit. Education & learning stipend for conferences, courses, and coaching. - 6 weeks of paid vacation (30 working days!) - Budget for traveling to other offices if you are remote, plus an annual company offsite. HOW AND WHERE WE WORK: - Cohere is remote-friendly, but we also have offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul with more opening soon. - For those in the office: a daily lunch program, plenty of snacks, and regular community and social events. - For those not near an office: a co-working benefit so you can work alongside others in your city. - Everyone receives a $500 home office stipend to set up your workspace properly. If any of the above doesn’t line up exactly with your experience, we still encourage you to apply. We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form https://docs.google.com/forms/d/12a6IrLdF3kI2nonKSr4tiFuz18rLQbaeYV-JM9L4o9Q/edit, and we will work together to meet your needs. We may use AI-enabled tools to screen and assess applicants against the criteria for this position. This helps our recruiters identify potentially qualified candidates, but it doesn't limit the applications our recruiters may review or consider. Beware of Scams: Cohere will never ask for payment or third-party services (e.g., CV writing) as part of our hiring process. All legitimate roles are listed on the Cohere careers page and LinkedIn only, with all communications from Cohere employees coming from an @cohere.com or @cw.cohere email alias. If jobs are viewed on other sites then please verify these through our official careers https://cohere.com/careers page.