Contracts Administrator- Real Estate Construction

Job description

Company Description Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programs as we turn challenge into opportunity and complexity into success. Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier program, project and cost management offering in markets around the world. Job Description Turner & Townsend are seeking a Contract Administrator to work directly with project teams to initiate projects, manage vendors, execute contracts, liaise with internal stakeholders to gain approvals, review invoices and manage the financial administration of this complex development program. Responsibilities: Contract Execution – Convert defined scope, deliverables and fee structures into templated contract formats. Review contracts for accuracy and completion, route contracts for approvals, and upload to contract repository. Liaise with the in-house legal team regarding contract compliance. Contract Tracking - Track all contracts and facilitate business and legal approvals; proactively follow up with approvers during the contract life cycle. Ensure contracts are submitted through the correct workflow. Purchase Order Management – Generate and manage purchase orders to accompany executed contracts. Vendor Enrollment & Management – Assist vendors in establishing their supplier account. Support vendor contacts through the established contract and invoice payment procedures. Project Funding – Collaborate with the project team to ensure projects have sufficient funding to execute work. Invoice Review - Validate vendor invoices and payments against contract, purchase order and supporting documents to ensure adherence to agreed terms and conditions as well as checking for billing errors such as duplication, math errors, missing backup. Invoice Issue Resolution - Assist in resolving issues related to invoices, purchase orders and payments by working closely with vendors and internal Accounts Payable (AP) team. Invoice Tracking - Track invoices from submission for review through to payment, ensuring vendors follow invoice submission requirements and AP processes the invoices correctly. Invoice Log and Dashboard - Manage the invoice log and dashboard to ensure all invoices are captured, issues categorized, and metrics are accurately calculated. Reporting - Assist in compiling monthly reports for Client approval. Provide additional financial administration support to project teams and Central Services departments as required. Ensure that the Project Financial Accounting Process is carried out in accordance with the Project Financial Accounting Procedure and the Project Financial Accounting Plan. Support projects through both internal and external audits. SOX control responsibilities may be part of this role, which are to be adhered to where applicable. Qualifications Bachelor’s degree in construction management, architecture, engineering or field related to construction.  A minimum 3-5 years of applicable experience Working knowledge and experience of various forms of national and international forms of contracts for the delivery of construction projects. Experience working in a multi-contracted environment. Experience in the development and procurement of GMP’s/Lump Sum or similar project-financed projects is desirable.  Supporting contract development and administration experience across a variety of sectors including data centers, retrofits, and/or real estate; client-side. Experience in developing and implementing contracting strategies, including quantification, and allocation.  Identifying potential risks of contract changes may pose to the company. Experience in contract development, supporting drafting of bespoke contract schedules and clauses, and reviewing contract documents prepared by others. Working knowledge of contract pricing mechanisms within the standard forms.  Managing inputs from other professional team members, including technical, legal, and commercial/financial. Ability to liaise with and coordinate multiple stakeholders to develop robust contract documents.  Strong communication skills Additional Information *On-site presence and requirements may change depending on our client's needs. Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/ All your information will be kept confidential according to EEO guidelines. #LI-LT1 Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.