Expertise and Functions Demonstrate effective oral and written communication skills with internal and external stakeholders Effectively work with a team and/or independently on daily activities regardless of geographical locations Track daily tasks in multiple reporting platformsDisplay superior organizational skills Assist with updates of weekly activity slides pertaining to contracting and purchasingSustain record keeping and filing pertaining to contracting and purchasingPrioritize workload, multitask, and track to deadlinesDemonstrate critical thinking and analytical skills Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current government and commercial contracting standardsAssist with coordination of necessary contractual actions with customer counterparts and with internal stakeholdersAssist in creation and updates of policies pertaining to contracting Provide training on clerking topics as neededResearch and understand FAR, DFARS, and other regulations, instructions, and directives pertaining to contractingComplete customer and supplier documentation and certificationPerform reviews and create flow-down clauses from the customer terms and conditionsManage manufacturing awards up to $100k to include communication with customers and management of modifications as necessary.Monitor Request for Quotes (RFQs) system and track to ensure the internal stakeholders meet the proposal/quote deadlinesFinalize and coordinate government and commercial quotes with internal stakeholders and potential customersSubmit quotes/proposals to customersConduct contract review and follow policies for approvalDraft and send contract award announcements to internal stakeholdersTrack and monitor contract closeout proceduresAudit and update contracting data entriesSupport coordination of necessary contractual actions with customer counterparts and internal stakeholdersOther duties as assignedRequirementsQualificationsEducation/Training (both required and desired): High School diploma requiredAssociate’s degree in Business, Communications, or other relevant focus area preferred Experience: 0+ years of experience required2+ years of Defense Contractor administrative, record keeping, data management, and/or procurement experience preferred Attention to detail is a mustProficiency in Microsoft Office applications (Word, Excel, PowerPoint, SharePoint, etc.) requiredStrong interpersonal skills with the ability to build rapport professionally and work successfully with others requiredProficiency in follow-through with directions from leadershipAbility to learn and use systems related to contracting i.e., Unanet, DocuSign)Ability and willingness to learn new skills and tasksSecurity:Must be a US citizenAbility to obtain a security clearance may be requiredPhysical Requirements:Able to occasionally reach with hands and armsProlonged periods of computer screen use, while sitting or standing at a deskAdhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)Able to safely lift and carry up to 20 pounds at a timeBenefitsHealth Care Plan (Medical, Dental & Vision)Retirement Plan (401k, IRA)Life Insurance (Basic, Voluntary & AD&D)Paid Time Off (Vacation, Sick & Public Holidays)Short Term & Long Term DisabilityTraining & DevelopmentWellness ResourcesSalary: The projected salary range for this position is $45,000 - 60,000. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.
Expertise and Functions
- Demonstrate effective oral and written communication skills with internal and external stakeholders
- Effectively work with a team and/or independently on daily activities regardless of geographical locations
- Track daily tasks in multiple reporting platforms
- Display superior organizational skills
- Assist with updates of weekly activity slides pertaining to contracting and purchasing
- Sustain record keeping and filing pertaining to contracting and purchasing
- Prioritize workload, multitask, and track to deadlines
- Demonstrate critical thinking and analytical skills
- Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current government and commercial contracting standards
- Assist with coordination of necessary contractual actions with customer counterparts and with internal stakeholders
- Assist in creation and updates of policies pertaining to contracting
- Provide training on clerking topics as needed
- Research and understand FAR, DFARS, and other regulations, instructions, and directives pertaining to contracting
- Complete customer and supplier documentation and certification
- Perform reviews and create flow-down clauses from the customer terms and conditions
- Manage manufacturing awards up to $100k to include communication with customers and management of modifications as necessary.
- Monitor Request for Quotes (RFQs) system and track to ensure the internal stakeholders meet the proposal/quote deadlines
- Finalize and coordinate government and commercial quotes with internal stakeholders and potential customers
- Submit quotes/proposals to customers
- Conduct contract review and follow policies for approval
- Draft and send contract award announcements to internal stakeholders
- Track and monitor contract closeout procedures
- Audit and update contracting data entries
- Support coordination of necessary contractual actions with customer counterparts and internal stakeholders
- Other duties as assigned
Requirements
Qualifications
Education/Training (both required and desired):
- High School diploma required
- Associate’s degree in Business, Communications, or other relevant focus area preferred
Experience:
- 0+ years of experience required
- 2+ years of Defense Contractor administrative, record keeping, data management, and/or procurement experience preferred
- Attention to detail is a must
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, SharePoint, etc.) required
- Strong interpersonal skills with the ability to build rapport professionally and work successfully with others required
- Proficiency in follow-through with directions from leadership
- Ability to learn and use systems related to contracting i.e., Unanet, DocuSign)
- Ability and willingness to learn new skills and tasks
Security:
- Must be a US citizen
- Ability to obtain a security clearance may be required
Physical Requirements:
- Able to occasionally reach with hands and arms
- Prolonged periods of computer screen use, while sitting or standing at a desk
- Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
- Able to safely lift and carry up to 20 pounds at a time
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources
Salary:
The projected salary range for this position is $45,000 - 60,000. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.
Since our founding in 2003, KIHOMAC has established an outstanding track record of support for the requirements of our US Government customers, as evidenced by our portfolio of “Exceptional” rater Contractor Performance Assessment Reporting System reports. Now, with over 325 employees, we have expanded our capabilities to include systems engineering services, reverse manufacturing and custom fabrication, engineering analyses, and sustainment solutions for aerospace vehicles. Come join us!
Since our founding in 2003, KIHOMAC has established an outstanding track record of support for the requirements of our US Government customers, as evidenced by our portfolio of “Exceptional” rater Contractor Performance Assessment Reporting System reports. Now, with over 325 employees, we have expanded our capabilities to include systems engineering services, reverse manufacturing and custom fabrication, engineering analyses, and sustainment solutions for aerospace vehicles. Come join us!
