Controller

Job description

## About the role EPOC Real Estate manages five real estate investment funds holding approximately 525 single-family rental homes across six states. This is the senior accounting seat for the investment side of the business. You own the fund books end to end and the General Partner books: multi-entity closes, consolidation, capital accounts, investor reporting, loan and escrow administration, and entity-level accounting. You are the person our investors' and owners’ numbers run through. This is not a bookkeeping role. We need someone who has closed funds, built a consolidation, and put a reporting package in front of outside limited partners and investors. ## What you will own: **Monthly close and reconciliation** - Close accurate books for all entities by the 12th business day - Complete and review the monthly financial checklist - 100% of bank, loan, escrow, and intercompany accounts reconciled monthly - GL account audits (utilities, taxes, insurance, maintenance) completed monthly - Multi-entity consolidation and standardization of financial reporting, quarterly - Property sales booked correctly: QBO entries and escrow balanced **Investor reporting and fund administration** - Quarterly investor reports for all funds, ready for publication by the end of the month following quarter end - Monthly reporting for one fund by the 16th of each month - Partner and member capital accounts: contributions, distributions, allocations, and roll-forwards - Fund and investor distributions executed on time with accurate portal uploads - Investor portal administration (Agora), including blue sky notices, acknowledgment forms, and capital call tracking - Responding to investor and lender questions on fund financials **Loan, escrow, and reserve administration** - 100% on-time mortgage PITI payments, no missed payments or overdrafts - Long-term debt payments executed on time - No late fees or overpayments to mortgage servicers - Escrow anomalies investigated and resolved within 15 business days - Reserve management to target balances, including servicer-held maintenance reserves - Reserve rails maintained so insurance and tax escrows auto-cover without manual intervention - Insurance and tax administration, including updated pricing in dashboards **Reporting and analysis** - Cash flow forecast provided by the 1st of each month - Dashboard cost basis fields updated by the 8th of the following month - Monthly rent and utilities review reports **Payables and payroll** - 100% of vendor bills paid on time, with duplicate and fraud checks complete - Payroll taxes and management fees processed on schedule - Digital mailbox management **Tax and audit** - Year-end cleanup and audit complete by January 31 - All tax packages to outside CPAs by January 31; filings complete by March 15 - All 1099s, reimbursements, and transfers prepared accurately and on time - K-1 support and allocation review - Audit schedules and responses to auditor inquiries **Entity work** - New entity setups completed with full chart of accounts and banking within 10 business days of request - Entity-level compliance management and upkeep: state filings, registered agent matters, dissolutions - Disposition accounting and final fund returns - Lender and servicer support, including partial release documentation **Documentation and process** - All accounting SOPs and playbooks reviewed and updated quarterly - Identify and implement accounting process automation ## Required You will not be considered without all three of the following: 1. **Multi-entity consolidation** with intercompany eliminations, done hands-on 2. **Partner or member capital accounts**: you have built and reconciled them, not just seen them 3. **Investor reporting to outside limited partners** or an equivalent external reporting audience **Plus:** - 5+ years in fund, investment, or real estate accounting - US GAAP financial statement preparation - Mortgage debt administration: PITI, escrow analysis, reserves, servicer relationships - QuickBooks Online and advanced Excel or Google Sheets - Professional written and spoken English - Available during CST business hours ## Preferred - CPA or equivalent local certification - Single-family rental or residential real estate portfolio experience - Fund liquidation or entity dissolution experience - US partnership tax exposure (Form 1065, K-1s) - Investor portal administration (Agora or similar) and securities compliance support - G-Accon or comparable reporting sync tools - Experience working directly with an outside CPA firm and auditors ## How performance is measured The role is scored monthly against a weighted KPI scorecard across five categories: accounting and tax prep, production, fund administration, finance, and fund-specific inquiries. Deadlines are tiered: - **Tier A (payment risk):** PITI, vendor bills, loan payments, overdrafts, late fees. Scored at minus 20% per day late, zero after 5 days. - **Tier B (standard deadlines):** close, reports, dashboards, cash flow. Scored at minus 10% per day late, zero after 10 days. - **Binary:** reconciliations, playbooks, and reports without a hard date. Complete or not. The annual bonus is contingent on the scorecard. ## How we work We are a small team. There is no one behind you to catch a missed close or a missed payment, so responsiveness is part of the job, not a soft skill. - **Business hours.** Online and available during CST business hours on business days. - **Response times.** Messages from the CEO acknowledged within one hour during business hours. Accounting questions answered within 3 business days. Team requests acknowledged within one business day. - **Commitments.** If something cannot be delivered on time, we expect a heads-up with a revised date before the deadline, not after. ## First 90 days - Month 1: take over the monthly close and the full payment calendar (PITI, vendor bills, payroll) with no missed Tier A items - Month 2: deliver a complete quarterly consolidation and investor reporting package for all funds - Month 3: written SOPs for close, consolidation, capital accounts, escrow tracking, and the payment calendar **What you get:** - $30,000-$36,000 USD per year - a $4,000 annual performance bonus contingent on on-time delivery of monthly closes, payments, and quarterly investor reporting - 100% remote from anywhere in Latam ###