Position: Conveyancing ParalegalSalary: PHP 90,000 to PHP 110,000 per month depending on experienceWorking Hours & Conditions: Monday to Friday, 8:30 AM to 5:00 PM NZTROLE OVERVIEW:The firm is looking for a Conveyancing Paralegal to support their busy property team across the full lifecycle of residential and commercial conveyancing transactions. Working alongside experienced lawyers and partners, you will manage files from initial client onboarding through to post-settlement, ensuring every matter is handled with accuracy, professionalism, and strict compliance with New Zealand legal requirements.This role suits a detail-oriented legal professional who is comfortable taking instruction from multiple stakeholders, managing competing deadlines, and liaising confidently with clients, lenders, and third parties.RESPONSIBILITIES:File Opening & Client OnboardingConduct conflict checks and open new matters in the practice management systemSend engagement letters and fee estimates to new clientsComplete AML/CFT verification, including identification, proof of address, and source of funds documentationDocument PreparationPrepare legal documents from verbal and written instruction, including sale and purchase agreements, loan agreements, and company and trust minutesDraft correspondence and client communications as directed by partners and solicitorsConveyancing & SettlementManage commercial and residential conveyancing transactions from conditions through to settlementAdvise on and track conditions including finance, LIM, builder's reports, and due diligenceNegotiate amendments to agreements where requiredCollate instructions to confirm satisfaction or waiver of conditions, including finance and insurance coverLiaise with internal staff and third parties regarding condition statusPre-SettlementPrepare settlement statements and request mortgage instructions from lendersArrange signing of loan and authority documentsCoordinate with lenders and the vendor's solicitor to confirm settlement arrangementsConduct pre-settlement title searches and confirm funds are available in the trust accountPost-SettlementNotify clients and agents of successful settlementIssue reporting letters and final transaction documents to clientsComplete trust account reconciliationThird Party LiaisonLiaise with banks, insurance companies, Land Information New Zealand (LINZ), and local authorities on behalf of clients, partners, and solicitorsGeneral Administration & File ManagementPrepare client invoices and statementsMaintain accurate file notes and ensure timely follow-up on outstanding mattersClose completed files in accordance with firm proceduresComplete company annual returns and resolutionsConduct title searches and manage LINZ registrationsCarry out any other tasks delegated by the Partners from time to timeRequirementsMinimum 2 years of experience in a conveyancing or property law environment, preferably within New ZealandSolid working knowledge of the New Zealand conveyancing process, including LINZ dealings and e-dealing platformsExperience with AML/CFT compliance proceduresProficient in Microsoft Word (advanced), Outlook (advanced), and Excel (intermediate), with familiarity with legal practice management softwareStrong attention to detail with the ability to manage multiple files and deadlines simultaneouslyExcellent written and verbal communication skills, with a professional and client-friendly mannerAbility to take clear instruction from partners, solicitors, and clients and act on it independentlyA legal studies qualification or equivalent hands-on experience is preferred
Position: Conveyancing Paralegal
Salary: PHP 90,000 to PHP 110,000 per month depending on experience
Working Hours & Conditions: Monday to Friday, 8:30 AM to 5:00 PM NZT
ROLE OVERVIEW:
The firm is looking for a Conveyancing Paralegal to support their busy property team across the full lifecycle of residential and commercial conveyancing transactions. Working alongside experienced lawyers and partners, you will manage files from initial client onboarding through to post-settlement, ensuring every matter is handled with accuracy, professionalism, and strict compliance with New Zealand legal requirements.
This role suits a detail-oriented legal professional who is comfortable taking instruction from multiple stakeholders, managing competing deadlines, and liaising confidently with clients, lenders, and third parties.
RESPONSIBILITIES:
File Opening & Client Onboarding
- Conduct conflict checks and open new matters in the practice management system
- Send engagement letters and fee estimates to new clients
- Complete AML/CFT verification, including identification, proof of address, and source of funds documentation
Document Preparation
- Prepare legal documents from verbal and written instruction, including sale and purchase agreements, loan agreements, and company and trust minutes
- Draft correspondence and client communications as directed by partners and solicitors
Conveyancing & Settlement
- Manage commercial and residential conveyancing transactions from conditions through to settlement
- Advise on and track conditions including finance, LIM, builder's reports, and due diligence
- Negotiate amendments to agreements where required
- Collate instructions to confirm satisfaction or waiver of conditions, including finance and insurance cover
- Liaise with internal staff and third parties regarding condition status
Pre-Settlement
- Prepare settlement statements and request mortgage instructions from lenders
- Arrange signing of loan and authority documents
- Coordinate with lenders and the vendor's solicitor to confirm settlement arrangements
- Conduct pre-settlement title searches and confirm funds are available in the trust account
Post-Settlement
- Notify clients and agents of successful settlement
- Issue reporting letters and final transaction documents to clients
- Complete trust account reconciliation
Third Party Liaison
- Liaise with banks, insurance companies, Land Information New Zealand (LINZ), and local authorities on behalf of clients, partners, and solicitors
General Administration & File Management
- Prepare client invoices and statements
- Maintain accurate file notes and ensure timely follow-up on outstanding matters
- Close completed files in accordance with firm procedures
- Complete company annual returns and resolutions
- Conduct title searches and manage LINZ registrations
- Carry out any other tasks delegated by the Partners from time to time
Requirements
- Minimum 2 years of experience in a conveyancing or property law environment, preferably within New Zealand
- Solid working knowledge of the New Zealand conveyancing process, including LINZ dealings and e-dealing platforms
- Experience with AML/CFT compliance procedures
- Proficient in Microsoft Word (advanced), Outlook (advanced), and Excel (intermediate), with familiarity with legal practice management software
- Strong attention to detail with the ability to manage multiple files and deadlines simultaneously
- Excellent written and verbal communication skills, with a professional and client-friendly manner
- Ability to take clear instruction from partners, solicitors, and clients and act on it independently
- A legal studies qualification or equivalent hands-on experience is preferred
