Coordinator, Apparel & Equipment – Youth Programs (Part-Time)

Job description

Vancouver Whitecaps FC is seeking a highly organized, hands-on, and detail-oriented Coordinator, Apparel & Equipment – Youth Programs to support the day-to-day apparel, equipment, inventory, warehouse, and logistics operations for our Youth Programs. Reporting to the Senior Director, Soccer Development, this role will play an integral part in ensuring players, coaches, staff, Academy Centres, camps, tournaments, and events have the apparel and equipment they need to operate effectively. The successful candidate will thrive in a fast-paced environment, enjoy working hands-on with inventory and logistics, and bring a strong customer-service mindset to supporting our Youth Programs. Key Responsibilities Warehouse Operations & Logistics Coordinate all inbound and outbound shipping and receiving for Youth Programs apparel and equipment. Manage the day-to-day operations of the Youth Programs warehouse, ensuring a clean, safe, organized, and efficient environment. Maintain warehouse organization systems to optimize storage capacity, accessibility, and operational efficiency. Receive, inspect, verify, and process incoming shipments, ensuring quantities and product quality align with purchase orders. Prepare, package, and coordinate outbound shipments to Academy Centres, camps, partners, and events across Canada. Coordinate courier services, shipping documentation, and freight logistics while identifying cost-effective shipping solutions. Develop and maintain warehouse procedures and recommend improvements to enhance efficiency and service levels. Inventory Management & Control Maintain accurate inventory records for player and staff apparel, equipment, and operational supplies using the Club’s inventory management system. Record all inventory transactions, including receiving, transfers, distributions, returns, and adjustments. Conduct regular cycle counts and quarterly physical inventory audits. Monitor inventory levels and proactively identify replenishment requirements. Prepare inventory reports and provide updates to leadership on stock levels, usage trends, and inventory variances. Ensure inventory control processes are consistently followed to minimize product loss and maintain accountability. Player & Staff Apparel Operations Coordinate fulfillment of player and staff apparel orders for Academy Centres, camps, development programs, and special events. Prepare, package, and ship apparel orders according to established timelines and service standards. Maintain accurate sizing records and apparel allocations. Maintain staff apparel inventory and distribution records. Support seasonal apparel distribution initiatives and large-scale equipment rollouts. Support onboarding and seasonal apparel issuance for new and returning staff. Equipment Operations Coordinate equipment requests for Youth Programs, including Academy Centres, camps, tournaments, and special events. Maintain inventory levels for soccer equipment and operational supplies. Obtain supplier quotations and support purchasing processes for equipment replacement and replenishment. Monitor equipment lifecycle and recommend replacement schedules. Coordinate the preparation, distribution, collection, cleaning, and storage of equipment throughout the year. Manage the laundering, maintenance, and storage of training bibs, pinnies, and other reusable equipment. Match Kit Management Maintain inventory and tracking of match jerseys and specialty apparel. Coordinate the distribution, collection, reconciliation, laundering, and storage of match kits following programming and events. Ensure match apparel inventories remain complete, organized, and game-ready. Operations Support Provide operational and logistical support for Academy Centre programming, camps, tournaments, coach education events, and special projects. Coordinate equipment and apparel logistics for program launches and seasonal operations. Assist with event setup, teardown, transportation, and other operational requirements as assigned. Support the successful delivery of Youth Programs through reliable and responsive equipment and apparel services. General Administration Maintain accurate inventory, shipping, distribution, and operational records. Order warehouse, shipping, and packaging supplies as required. Coordinate courier bookings, shipping labels, and freight documentation. Liaise with suppliers, vendors, and internal departments regarding orders, deliveries, and inventory requirements. Assist with budgeting, purchase order requests, invoice reconciliation, and operational reporting. Support continuous improvement initiatives related to warehouse operations, inventory management, and equipment services. Perform other duties as assigned in support of Youth Programs. Qualifications & Experience Experience in inventory management, warehouse operations, equipment management, logistics, or a related field, ideally within a sport or fast-paced operational environment. Strong organizational skills and attention to detail, with the ability to maintain accurate inventory, records, and shipping documentation. Hands-on experience with inventory systems, shipping and receiving, purchasing, and Microsoft Office. A proactive, solutions-oriented approach with strong communication skills and the ability to work effectively with staff, coaches, vendors, and external partners. Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment. Ability to perform physical warehouse and equipment duties, including lifting and moving equipment, and work flexible hours including evenings, weekends, and holidays as required. Why Join Us? At Vancouver Whitecaps FC, you’ll have the opportunity to contribute to the development of the next generation of players while working alongside passionate people committed to growing the game. This is a hands-on role where your organization, reliability, and attention to detail will directly support the success of our Youth Programs and the athletes we serve. The Club Vancouver Whitecaps FC is the longest-running professional soccer club in Canada and the United States. Since its inaugural season in 1974, the club has united generations of loyal fans in British Columbia and beyond. With academies in eight out of ten provinces, a network of partner clubs, and hundreds of camps and clinics every year, Whitecaps FC provide a foundation for Canada’s soccer future. We are also strongly committed to providing opportunities to Canadian athletes, both male and female, with the largest soccer development structure in Canada. This includes academy programs in eight of ten provinces across the country. In addition to building a winning team on and off the pitch, the Club places great importance in giving back to our community, harnessing the power of sport to create a stronger, more equitable & inclusive society through three key community goals: helping meet critical needs, using soccer to build life skills and creating soccer participation opportunities in Indigenous communities. Inclusion Statement Vancouver Whitecaps FC believes that diversity and inclusion is critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. This includes but is not limited to people of colour, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. Should you require any accommodation throughout the recruitment process, please do not hesitate to contact our People & Culture department. "Within these walls, you are welcomed, accepted, and respected. Here, no matter who you are or where you come from, you are home. And you’re part of the team regardless of your age, sex, sexual orientation, gender identity or expression, race, marital or family status, disability, or religious belief or non-belief. All we ask is that you be ethical and inclusive in all that you do. Be respectful of all players, fans, and staff, and remember to cheer loudest for the ones wearing the blue and white. Go ‘Caps!" We thank all applicants for their interest; however, only those selected for further consideration will be contacted.