Coordinator, Purchasing - Aftermarket Parts

Job description

About Us: BW Packaging is driving performance at the intersection of people, technology, and customer care. As part of the privately held Barry-Wehmiller family, we unite a global team of packaging experts with a clear purpose: People Who Care, Building Solutions that Perform. We take on our customers’ toughest challenges as our own — delivering both innovative and enduring solutions that set the standard for value and performance. Our strength comes from our people and the power of our brands — trusted names in packaging that are known worldwide for engineering excellence, application expertise, and lifetime commitment to customer success. Truly Human Leadership guides our belief that exceptional business results and profound respect for people together provide the foundation of enduring success. We are committed to forging lasting partnerships with our customers, earning their trust through integrity, expertise, and execution. With our full range of packaging solutions and long term partnership and service, we help customers achieve operational excellence today while building the future of packaging together. Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world. Job Description: The Purchasing Coordinator – Aftermarket Parts is responsible for supporting the procurement and fulfillment of aftermarket parts to ensure customer orders are executed accurately and on time. This role serves as a key link between customer service, suppliers, planning, sourcing, operations, and logistics teams to secure material availability, expedite critical parts, and resolve supply chain issues impacting customer deliveries. The ideal candidate is highly organized, detail-oriented, customer-focused, and thrives in a fast-paced environment where responsiveness and execution are critical to meeting customer commitments. This position plays an important role in supporting the customer value proposition of speed, accuracy, and reliability within the Aftermarket Parts business. Key Responsibilities Purchasing & Procurement Create, maintain, and manage purchase orders in the ERP system. Verify purchase order pricing aligns with approved supplier quotations and purchasing standards. Distribute purchase orders to suppliers and obtain timely acknowledgements regarding pricing and delivery commitments. Maintain accurate supplier records and purchasing data within company systems. Aftermarket Parts Execution Purchase and expedite materials required to fulfill customer aftermarket parts orders. Monitor open purchase orders and proactively follow up on late or critical deliveries. Escalate supply shortages, delivery risks, and supplier performance concerns to appropriate stakeholders. Coordinate with suppliers, planners, material managers, customer service representatives, and logistics teams to ensure customer commitments are met. Support resolution of part availability issues, obsolete components, pricing discrepancies, and supplier-related delivery challenges. Assist with project-based or high-priority customer orders requiring complex coordination and expedited execution. Customer & Internal Support Provide timely updates regarding material availability, supplier delivery dates, and potential order risks. Serve as a communication bridge between customer service, supply chain, sourcing, and operations teams. Support customer-focused initiatives aimed at improving responsiveness and on-time delivery performance. Partner with finance to resolve invoice discrepancies and purchasing-related issues. Continuous Improvement Identify opportunities to improve purchasing processes, supplier responsiveness, and order execution workflows. Participate in continuous improvement initiatives focused on reducing lead times, improving supplier performance, and enhancing customer satisfaction. Support standardization of purchasing and aftermarket fulfillment processes across the organization. Flexibility to take on evolving responsibilities in response to strategic priorities and business needs. Qualifications & Experience High School degree or GED required. 3+ years of experience in purchasing, supply chain, or related administrative role. Proficiency using ERP systems (Infor-XA preferred). Proficiency using MS Office (Excel, Outlook, Word, Teams, SharePoint). Experience in purchasing or procurement within a manufacturing or industrial environment. Highly organized, detail-oriented, and disciplined in follow-up and execution. Ability to read and interpret engineering drawings as applicable to sourcing scope. Physical Demands (Essential Functions) Ability to sit or stand and work at a desk or workstation for extended periods. Ability to use a computer, keyboard, mouse, and phone for prolonged periods of time. Ability to read information on screens, documents, and presentations and to communicate verbally and in writing. Ability to work in a variety of environments, including office settings and manufacturing plants. #LI-SE2 At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. ​ Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify. Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments. Company: BW Packaging