COORDINATOR, SALES LOGISTICS

Job description

COORDINATOR, SALES LOGISTICS (H106) LOCATION: Acuna / Coahuila (MX-COA), Mexico | BRAND: Knorr-Bremse | REQUISITION ID: 10423 | JOB GRADE: 13 | ON-SITE/REMOTE: On-site Since 1890, New York Air Brake has been an innovative leader in the heavy-haul railroad industry. As a member company of Knorr-Bremse –the world’s leading manufacturer of braking systems for rail and commercial vehicles--New York Air Brake is recognized worldwide as a Center of Competence for heavy-haul freight railroad control systems. From multiple locations, we serve customers across the United States, Canada, and Mexico—reaching clear across the globe to South America, Africa, the Middle East, China, and Australia. Our talented, diverse, and dedicated teams develop innovative solutions to the challenges facing our customers. Join our KB Rail Mexico team in our next steps. JOB DESCRIPTION: Position Summary: This position is directly responsible for all logistics aspects of assigned contracts. This includes order entry and order management, required updates, sales demand volume (monthly goals), tracking of project deliverables, creation of deliveries, invoicing and on time delivery. Specifically, this includes OEM projects, rail services spare parts, repairs, and overhaul contracts. This would be dependent on assigned contracts in OE or RS group. The position requires coordination between actual available sales and the company monthly sales goal. This position is critical as it affects all aspects of the business from bookings, operations, sales, receivables and shipping. Proficiency in the evaluation and processing of all necessary data into the Enterprise Resource Planning (ERP) Sales and Distribution (SD module) is paramount in this position. Primary focus is to ensure monthly sales goals are met while ensuring customer requirements are followed and fulfilled. Expectations include; acting as interface between Contracts, Finance, Sales, Marketing, Projects, and Operations on any issues which may arise regarding, order entry and any other duties as assigned. Essential Functions: Maintain a safe, clean and healthy environment and ensure the compliance with company's rules and policies. Must be able to comply with quality, product safety, and HSE rules, guidelines and regulations. Be energy conscious, if applicable. Must understand and comply with applicable standards. ( i.e.: ISO 9001, ISO 22163, ISO 14001, ISO 45001, ISO 50001, AAR, and CMMI). Maintain and safeguard business records. Additional Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Contract review regarding logistic and supply chain requests of the customer, taking into account all relevant Business Process Manuals (BPMs), Common International Procedures (CIPs) and Local Operating Procedures (LOPs). Sales order management of OE / RS / OH / RMA projects in terms of administrative and logistics aspects. Logistical planning, definition of sales order structure, logistical project steering. Entry and management of delivery schedules and sales orders in the ERP system (SAP). Tracking of the logistical project status, matching of this status together with the customer. Creation of sales order acknowledgments and other relevant documents relative to the sales orders. Expediting of articles, initiation of picking and tracking of complete shipments in cooperation with CoC, shipping dept. and customer, creation of relevant shipping documentation, if required, in addition to the standard documentation. Pre-planning of demands for projects where order from the customer is not yet awarded, in coordination with OE/RS project management, sales and system top management, and/or CS/RMA department respecting the relevant CIPs and LOPs. Creation of invoices, credit and debit notes, and related documents. Management and clearance of prepayments and advance payments (NRE). Responsible for tracking and reporting the KPIs agreed with SCM (D95 delivery performance, stock reduction and reduction of logistic costs). Management of customer information within SAP, including new customer set up and maintenance of existing data Managing multiple priorities simultaneously. Receiving the support from all internal functions in reliable and timely manner. Ensuring all the necessary documentation is received to accurately create the billings and support financial audits. Accurately forecasting pending revenue on OE, Rail Services spare orders, and CS contract orders with the necessary inputs. Initiate and implement procedures and strategies to improve the system and increase efficiency Maintain a positive attitude and professional image when dealing with the stresses and organization man power issues which inhibits completion of assigned task. Management & Supervisory Responsibilities: Job is not responsible for managing other employees Experience / Education 3-5 Years Relevant Experience Bachelor’s degree required Knowledge: Experience in SAP Sales and Distribution (SD module), Customer Service (CS module), Project System (PS module), Finance/ Controlling (FI/CO module), ERP/MRP Systems required. Analytical skills. Skills: Detall oriented. Excellent interpersonal skills and ability to successfully obtain cooperation from the organization at large. Proficiency with computer spreadsheets (Excel), word processing (Word). Ability to communicate and understand the financial aspects of the business. Ability to work effectively independently and in a team. Must be highly organized and have the ability to maintain and prioritized work to meet the business needs of the company. Strong verbal and written communication skills100% Bilingual (English/Spanish) What does KB Rail Mexico have to offer you? - Work-life balance that includes Paid Vacation & Holiday Paid Time Off - Vacation Premium - Life insurance - Christmas Bonus - Educational assistance program - Wellness program - Saving Fund - Pantry Vouchers - Permits paid for: Marriage or Death of a direct relative - Attendance Bonuses - Cafeteria Subsidy - Subsidy for prescription glasses - Medical service in plant - Recognition programs