Corporate Lobby and Administrative Support

Job description

The Corporate Lobby & Administrative Support position provides consistent, professional backup coverage for the Corporate Office lobby while also supporting administrative needs throughout the office. This role will provide daily lobby coverage during the regularly scheduled lunch period and additional coverage whenever the primary lobby associate is out of the office or otherwise unavailable. When not providing lobby coverage, this position will assist with administrative assignments and special projects across the Corporate Office as needed. Because this position regularly interacts with executives, associates, visitors, vendors, and business partners, the individual must consistently demonstrate professionalism, discretion, strong communication skills, and a polished business appearance. Primary Responsibilities Lobby Coverage & Visitor Support · Provide daily lobby coverage during the primary lobby associate’s scheduled lunch period. · Provide additional lobby coverage for planned and unplanned absences, including PTO, appointments, meetings, training, and other out-of-office periods. · Professionally greet and assist visitors, executives, vendors, candidates, and associates entering the Corporate Office. · Answer and appropriately direct incoming calls and general inquiries. · Follow established visitors, security, access, and lobby procedures. · Maintain a professional, organized, and welcoming lobby environment. · Communicate promptly with appropriate associates regarding visitor arrivals, deliveries, or other lobby needs. · Maintain confidentiality and exercise sound judgment when handling sensitive information or situations. Administrative & Office Support When lobby coverage is not required, provide administrative support throughout the Corporate Office based on business needs, which may include: · Assisting departments with general administrative assignments and special projects. · Preparing, organizing, scanning, copying, filing, or distributing documents. · Assisting with meeting preparation, conference room needs, and office events. · Supporting mail, shipping, supply, or other office-related functions as needed. · Assisting with temporary coverage or administrative workload during associate absences or periods of increased activity. · Performing other administrative duties as assigned. Professional Expectations The individual in this role serves as a visible representative of the Corporate Office and is expected to: · Maintain a polished, professional appearance and dress appropriately for a corporate business environment. · Communicate clearly, professionally, and courteously in person and by telephone. · Demonstrate excellent interpersonal skills and confidence when interacting with individuals at all levels of the organization. · Maintain a friendly, welcoming, and service-oriented demeanor. · Exercise discretion and maintain confidentiality. · Demonstrate dependability, punctuality, flexibility, and good judgment. · Remain attentive and professional while assigned to the lobby. · Adapt easily to changing priorities and support different departments as business needs arise. · Previous receptionist, administrative support, customer service, hospitality, or corporate office experience preferred. · Strong verbal and written communication skills. · Professional telephone etiquette. · Strong organizational skills and attention to detail. · Ability to work independently and follow established procedures. · Ability to appropriately prioritize multiple requests and assignments. · Comfortable interacting with executives, associates, visitors, and external business partners. · Working knowledge of Microsoft Outlook, Word, and other standard office applications preferred. · Demonstrated reliability and flexibility in a support-oriented environment. Schedule & Coverage Expectations This is a 40-hour-per-week position, Monday through Friday, from 8:00 a.m. to 5:00 p.m. The schedule is intentionally structured to provide dependable daily lunch coverage for the Corporate Office lobby while also creating additional administrative support capacity throughout the office Sonic Automotive's corporate office is in search of a Director of First Impressions. This highly visible position provides an outstanding foundation for the start of your career with a Fortune 500 corporation. Salary: $45,000.00 annually I ncorporated in 1997, Sonic Automotive, Inc. is one of the largest automotive retailers in the United States. We have two operating segments, consisting of franchised dealerships that represent over 25 different new vehicle brands, and EchoPark Automotive. Our associates are happy to work here because: We boast the lowest turnover in the industry. First Class on-site GYM We provide award-winning training (Training Magazine Top 125, and Brandon Hall Awards). We are committed to developing and promoting within the company. We are technology-based - most jobs use iPads or iPhone that we provide. Our benefits are extremely competitive with Medical, dental, vision, HSA, 401k, and PTO. We encourage peer-to-peer teamwork and recognition. Special benefits to purchasing and leasing a car. Personal Automotive Concierge Service. If you want to find out more about the types of jobs we have here, we've highlighted a few. We're proud of what we're doing here. Come and join us!