Corporate Travel & Office Administration Executive

Job description

Company Description SGS is the world's leading Testing, Inspection and Certification company. We are recognized as the global benchmark for quality and integrity, with over 99,000 employees operating across more than 100 countries. At SGS, we are committed to enabling a better, safer, and more connected world through excellence, innovation, and trust. Job Description We are seeking a proactive, detail-oriented, and highly organized Travel & Office Administration Executive with 3-4 years of experience. The ideal candidate must have hands-on experience in end-to-end corporate travel bookings, preferably from the travel & tourism industry, corporate travel desk, or a travel management company. This role requires excellent coordination skills, flexibility, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Travel Management Coordinate and manage end-to-end travel arrangements for employees, including flight bookings, hotel accommodations, ground transportation, and visa processing. Process travel requests and approvals through the company's travel management system. Monitor and manage travel expenses in line with company policies and cost guidelines. Build and maintain strong relationships with travel agencies, airlines, hotels, car rental companies, and other travel vendors to ensure quality service and competitive pricing. Provide timely support for travel changes, cancellations, emergencies, and disruptions, including outside regular business hours and weekends when required. Prepare and maintain travel expense reports, travel records, and sustainability reports. Administration & Operations Oversee day-to-day office administration to ensure office facilities, maintenance, and general operations run efficiently. Monitor daily administrative activities to ensure quality standards and company procedures are consistently followed. Coordinate with internal departments and employees to support travel, transportation, and operational requirements. Raise Purchase Requisition (PR) requests for procurement with the required approvals. Fleet & Facility Management Manage company-owned and leased vehicle records, inventories, and related documentation. Coordinate fleet administration, including vehicle allocation and record maintenance. Process approvals for fuel chip installations, transfers, and cancellations for company-owned and leased vehicles. Assist with office lease management, including new leases, renewals, and coordination of move-in and move-out activities. Qualifications Bachelor's degree in any discipline. 3-4 years of relevant work experience. Mandatory experience in end-to-end travel booking and coordination (flights, hotels, transportation, and visa processing). Experience in corporate travel desk is be highly preferred. Office Administration experience is needed Strong vendor management and stakeholder coordination skills. Excellent communication, organizational, and problem-solving abilities. Ability to manage multiple priorities while maintaining accuracy and attention to detail. Good knowledge of Microsoft Office applications. Flexible to support urgent travel requirements outside normal working hours, including weekends, when required. A proactive, customer-focused attitude with the ability to work independently in a fast-paced environment. Additional Information Why Join Us? Be part of a dynamic and collaborative work environment. Take ownership of a role that combines travel management with business operations. Gain exposure to diverse responsibilities across travel, administration, vendor coordination, and office operations. Work in a role where your planning, coordination, and problem-solving skills make a real impact every day. At SGS, you'll be part of a globally respected organization that values quality, integrity, collaboration, and innovation. This role offers the opportunity to build your career in a dynamic environment where you'll gain exposure to travel management, administration, vendor management, and business operations while working with diverse teams. If you're looking for a role where you can take ownership, make an impact, and grow with a world-leading organization, SGS is the place for you.