CPT-11184 Logistics & Inventory Management Virtual Assistant

Job description

APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Log in using your 20four7VA-issued email address to access the portal. If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below. 💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen! If you're interested in this opportunity, click APPLY TO POSITION to proceed. ******************************************************************** Title: CPT-11184 Logistics & Inventory Management Virtual Assistant Independent Contractor – CPT-11184 Logistics & Inventory Management Virtual Assistant/e-Commerce VA/Junior-Advanced Level (Remote). Overview 20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. This growing e-commerce company specializes in diving and water sports equipment and is seeking a Logistics & Inventory Management Virtual Assistant to support inventory tracking, import coordination, shipment monitoring, and operational logistics. The company imports products primarily from Asia and utilizes Shopify, ShipBob, and Settle to manage inventory and fulfillment operations. The goal of this role is to remove the day-to-day logistics and inventory management responsibilities from ownership while improving visibility, organization, and operational efficiency. This is not a customer service role. The company already has a dedicated customer service VA. This position is focused entirely on backend logistics, inventory management, shipment tracking, and operational coordination. The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor. Scope of Services Contractors will be required to provide services that align with the following client tasks: Inventory Management Monitor inventory levels across Shopify and ShipBob Track stock levels and identify products approaching reorder thresholds Assist with inventory forecasting and planning Maintain inventory records and reporting Support inventory reconciliation activities when needed Import & Shipment Coordination Track inbound shipments from overseas suppliers Monitor Bills of Lading (BOLs), shipment status, and delivery timelines Coordinate with customs brokers, freight providers, and logistics partners Maintain visibility into incoming inventory and expected arrival dates Follow up on shipment delays, exceptions, or documentation issues Purchase Orders & Logistics Administration Create and maintain purchase orders within Settle Update shipment records and inventory reports Assist with inbound shipment creation and receiving workflows Maintain organized documentation related to imports and logistics Reporting & Operational Support Create and maintain inventory tracking spreadsheets Assist with demand forecasting and inventory planning Generate inventory and logistics reports for ownership Help identify process improvements and operational efficiencies Systems & Workflow Management Work within Shopify, ShipBob, Settle, and related systems Maintain accurate operational records and data integrity Support logistics-related administrative workflows Assist with ongoing process optimization initiatives Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing. Skills The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements: Experience in inventory management, logistics coordination, supply chain support, or e-commerce operations Familiarity with Shopify strongly preferred Experience with third-party logistics (3PL) providers such as ShipBob preferred Experience working with imports, freight forwarding, customs brokers, or international shipments preferred Strong Excel or Google Sheets skills Experience with inventory forecasting and purchase order management is a plus Strong written and verbal English communication skills APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED Shopify ShipBob (Preferred) Settle (Preferred) Microsoft Excel / Google Sheets Purchase Order Management Systems Inventory Management Platforms IDEAL CANDIDATE PROFILE Strong attention to detail Comfortable working with inventory and logistics data Highly organized and process-oriented Able to manage multiple shipments and inventory workflows simultaneously Strong analytical and problem-solving skills Comfortable working independently with minimal supervision Interested in improving and streamlining operational processes Work Schedule Contracted Hours per Week: 10 Hours Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing) Daily Working Time: 10 AM- 12 PM EST Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW. Terms of Engagement Contractors will operate under a Master Services Agreement and a Statement of Work This is not an offer of employment; contractors are not employees of 20four7VA or any client All compensation is processed through 20four7VA according to the terms of the engagement Role Summary & Requirements REQUIRED SERVICE: e-Commerce VA REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior, and Advanced Level Contracted Hours per Week: 10 hours/week Daily Working Time: 10 AM-12 PM EST Scheduled Working Days: Monday-Friday REPORTING TO/POC: To Be Determined Number of VAs: 1 GENDER PREFERENCE: None LANGUAGES SPOKEN/PREFERENCE: English ACCENT PREFERENCE: Near Native REGION PREFERENCES: Any What we offer Competitive rates Weekly payments Various open roles are available Free training and upskilling Constant support and guidance A vibrant community always ready to support you And more!