CPT-11375 Logistics Compliance & Administrative Support Virtual Assistant

Job description

APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Use any valid email address to log in. If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below. 💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen! If you're interested in this opportunity, click APPLY TO POSITION to proceed. ******************************************************************** Title: Independent Contractor – CPT-11375 Logistics Compliance & Administrative Support Virtual Assistant/Business Support VA/Entry-Senior Level (Remote). Overview 20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. A growing third-party logistics (3PL) company specializing in the storage and shipment of chemicals is seeking a Logistics Compliance & Administrative Support Virtual Assistant to provide back-office support across data entry, compliance documentation, and general administrative operations. The primary objective of this role is to take recurring administrative and documentation responsibilities off the owner so she can focus more heavily on CEO-level responsibilities and scaling the business. The VA will work within the company's existing systems and processes, with direct training provided by the client. This is primarily a back-office position with limited client-facing responsibilities initially. The ideal candidate is highly detail-oriented, dependable, comfortable working with operational data and documentation, and capable of learning logistics and warehouse workflows quickly. The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor. Scope of Services Contractors will be required to provide services that align with the following client tasks: Compliance & Documentation Assist with preparing, reviewing, organizing, and maintaining compliance documentation Ensure required records and supporting documents are complete and properly filed Maintain organized digital records for operational and compliance purposes Track outstanding documentation and follow up internally as needed Assist with additional compliance-related administrative tasks according to company procedures Data Entry & WMS Support Enter and maintain accurate operational data within company systems Work within the company's Warehouse Management System (WMS) following established procedures Review information for completeness and accuracy before entry Update records as warehouse and logistics activity progresses Identify missing or inconsistent information and escalate issues when necessary Logistics & Operational Support Assist with administrative workflows related to warehousing, shipping, and supply chain operations Maintain internal trackers and operational records Support documentation associated with inbound and outbound shipments Help keep logistics information organized and current Assist with additional back-office coordination as assigned General Administrative Support Maintain spreadsheets, files, and business documentation Assist with routine administrative projects Prepare basic reports and summaries as requested Support the owner with recurring operational tasks Take on additional responsibilities as processes are learned and the role expands Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing. Skills The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements: Previous data entry and back-end/administrative support experience required Logistics, warehousing, supply chain, or 3PL experience preferred Previous experience working within a Warehouse Management System (WMS) strongly preferred Extensiv WMS experience is a plus but not required Zoho experience preferred Experience handling compliance or operational documentation preferred Strong Microsoft Office skills Strong written English communication skills Ability to handle sensitive business and operational information appropriately IDEAL CANDIDATE PROFILE Extremely detail-oriented and accurate Organized and comfortable working with documentation and data Dependable with strong follow-through Proactive and able to work independently after training Comfortable learning established processes and systems Able to manage repetitive tasks without sacrificing accuracy Interested in growing with a scaling logistics company APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED Warehouse Management Systems (WMS) Extensiv WMS Zoho Microsoft Office Microsoft Excel Microsoft 365 Work Schedule Contracted Hours per Week: 20 Hours Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing) Daily Working Time: 8:00 AM – 12:00 PM EST Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW. Terms of Engagement Contractors will operate under a Master Services Agreement and a Statement of Work This is not an offer of employment; contractors are not employees of 20four7VA or any client All compensation is processed through 20four7VA according to the terms of the engagement Role Summary & Requirements REQUIRED SERVICE: Business Support REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior Level Contracted Hours per Week: 20 hours/week Daily Working Time: 8 AM-12 PM EST Scheduled Working Days: Monday-Friday REPORTING TO/POC: To Be Determined Number of VAs: 1 GENDER PREFERENCE: None LANGUAGES SPOKEN/PREFERENCE: English ACCENT PREFERENCE: Level A-C (Strong Spoken and Written English Communication Required) REGION PREFERENCES: Any What we offer Competitive rates Weekly payments Various open roles are available Free training and upskilling Constant support and guidance A vibrant community always ready to support you And more!