CPT-11456 Real Estate Transaction Coordinator Virtual Assistant

Job description

APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Log in using your 20four7VA-issued email address to access the portal. If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below. 💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen! If you're interested in this opportunity, click APPLY TO POSITION to proceed. ******************************************************************** Title: CPT-11456 Real Estate Transaction Coordinator Virtual Assistant Independent Contractor – CPT-11456 Real Estate Transaction Coordinator Virtual Assistant/Real Estate VA/Junior-Senior Level (Remote). Overview 20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. An experienced California Realtor is seeking a part-time Real Estate Transaction Coordinator Virtual Assistant to support the paperwork and administrative side of residential real estate transactions. The primary responsibility is ensuring transaction documents, disclosures, signatures, and files are prepared and maintained accurately. The client has an established checklist and uses SkySlope to track required documents throughout each transaction. The ideal candidate has direct U.S. real estate transaction coordination experience and is already familiar with common real estate terminology, transaction documents, disclosures, and electronic signature workflows. California experience is preferred but not required. The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor. Scope of Services Contractors will be required to provide services that align with the following client tasks: Transaction & Document Coordination Prepare seller disclosures and other required transaction documents Prepare buyer representation and related paperwork Send documents for electronic signature and follow up on outstanding signatures Review documents for completeness and proper execution Ensure signatures, initials, and required information are in the correct locations Upload completed documents into the appropriate transaction files Assist with basic MLS-related administrative tasks as needed SkySlope & File Management Maintain transaction files and required documentation within SkySlope Follow established transaction checklists Monitor missing or outstanding forms Upload completed documentation into the appropriate locations Keep files organized and current throughout the transaction Flag missing information or documentation for internal review Email & Administrative Support Communicate with clients and transaction parties primarily through email Draft clear, professional emails with proper grammar Follow up regarding documents and signatures as directed Maintain organized records and transaction correspondence Assist with additional real estate administrative tasks as needed Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing. Skills The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements: Previous U.S. real estate transaction coordination experience required Experience with real estate disclosures and transaction paperwork required SkySlope experience strongly preferred DocuSign or similar e-signature experience required California real estate transaction experience is a plus MLS experience preferred Excellent written English communication required Strong attention to detail and document accuracy required General real estate administrative or executive assistant experience is a plus IDEAL CANDIDATE PROFILE Previous hands-on U.S. real estate transaction coordination experience Extremely detail-oriented and accurate Strong understanding of real estate forms and terminology Excellent written English and grammar Comfortable reviewing paperwork for missing signatures or information Organized and consistent with transaction checklists Able to learn California-specific forms and processes quickly Dependable with strong follow-through APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED SkySlope – Strongly Preferred DocuSign MLS Platforms Email Platforms Microsoft Office / Google Workspace Work Schedule Contracted Hours per Week: 10 Hours Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing) Daily Working Time: Flexible PST Business Hours – TBD Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW. Terms of Engagement Contractors will operate under a Master Services Agreement and a Statement of Work This is not an offer of employment; contractors are not employees of 20four7VA or any client All compensation is processed through 20four7VA according to the terms of the engagement Role Summary & Requirements REQUIRED SERVICE: Real Estate VA REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior Level Contracted Hours per Week: 10 hours/week Daily Working Time: Flexible PST Business Hours – TBD Scheduled Working Days: Monday-Friday REPORTING TO/POC: To Be Determined Number of VAs: 1 GENDER PREFERENCE: None LANGUAGES SPOKEN/PREFERENCE: English ACCENT PREFERENCE: Level A-C (Excellent Written English Required) REGION PREFERENCES: Any What we offer Competitive rates Weekly payments Various open roles are available Free training and upskilling Constant support and guidance A vibrant community always ready to support you And more!