CPT-11461 Construction Office & Billing Support Virtual Assistant

Job description

APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Use any valid email address to log in. If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below. 💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen! If you're interested in this opportunity, click APPLY TO POSITION to proceed. ******************************************************************** Title: Independent Contractor – CPT-11461 Construction Office & Billing Support Virtual Assistant/Business Support VA/Entry-Junior Level (Remote). Overview 20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. A growing construction company is seeking a part-time Virtual Assistant to provide day-to-day office, job-tracking, and billing support as field operations expand. The company expects to operate approximately 10–20 field crews, creating an increasing need for dependable back-office support. The VA will initially work closely with the owner to learn the company's workflows before gradually taking ownership of daily field-data entry, weekly billing preparation, basic accounts receivable tracking, email management, and recurring administrative responsibilities. Previous construction experience is not required. The owner will train the VA on the company's construction-specific workflows and Fiber Field platform. The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor. Scope of Services Contractors will be required to provide services that align with the following client tasks: Daily Job & Field Tracking Review information submitted by field crews regarding completed daily work Enter and update daily production information within Fiber Field Maintain accurate job logs and supporting records Organize information required for weekly billing Review entries for completeness and flag missing information Gradually take ownership of recurring job-tracking workflows after training Billing & Accounts Receivable Support Compile weekly field logs and supporting documentation Prepare information needed for invoicing Create and maintain invoices within QuickBooks Online Track submitted invoices and basic payment status Maintain organized billing and accounts receivable records Help ensure completed work is documented and submitted for payment on schedule Office & Administrative Support Monitor and organize the company Gmail inbox Assist with routine administrative and office-management responsibilities Make outbound business calls when required Maintain organized digital files and documentation Assist with additional recurring back-office tasks as operations grow Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing. Skills The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements: Previous administrative, office support, bookkeeping support, or similar experience required QuickBooks Online experience strongly preferred Invoicing or accounts receivable experience preferred Strong data-entry and spreadsheet skills required Strong written and verbal English communication Construction, contracting, field services, or similar experience is a plus but not required Comfortable learning client-specific construction software IDEAL CANDIDATE PROFILE Highly organized and dependable Strong attention to detail and data accuracy Comfortable working with repetitive daily production information Able to learn new systems quickly Comfortable with invoicing and basic financial tracking Proactive about identifying missing information Able to grow into greater ownership of recurring office processes Comfortable supporting a fast-growing field-based business remotely APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED QuickBooks Online – Strongly Preferred Fiber Field – Training Provided Gmail / Google Workspace Microsoft Excel / Google Sheets Google Voice or Similar Business Phone System Work Schedule Contracted Hours per Week: 20 Hours Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing) Daily Working Time: Flexible 4-Hour Daily Shift Between 9:00 AM – 3:00 PM EST Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW. Terms of Engagement Contractors will operate under a Master Services Agreement and a Statement of Work This is not an offer of employment; contractors are not employees of 20four7VA or any client All compensation is processed through 20four7VA according to the terms of the engagement Role Summary & Requirements REQUIRED SERVICE: Business Support REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior Level Contracted Hours per Week: 20 hours/week Daily Working Time: Flexible 4-Hour Daily Shift Between 9:00 AM – 3:00 PM EST Scheduled Working Days: Monday-Friday REPORTING TO/POC: To Be Determined Number of VAs: 1 GENDER PREFERENCE: None LANGUAGES SPOKEN/PREFERENCE: English ACCENT PREFERENCE: Level A-C (Clear, Professional English Communication Required) REGION PREFERENCES: Any What we offer Competitive rates Weekly payments Various open roles are available Free training and upskilling Constant support and guidance A vibrant community always ready to support you And more!