Customer Service Employee - Support Professional 1

Job description

Position Purpose As part of the transformation of Scania's European Contracted Services organization, selected administrative activities supporting the French market are being transferred to the CER Shared Services Center. The Contracted Services Administrator is responsible for providing comprehensive administrative support for contracted services, including contract administration, billing-related activities, and close cooperation with international teams. This role primarily supports the France Project while working closely with teams supporting other markets. Key Responsibilities Preparation, verification, and activation of service and telematics contracts Administrative management of contracts throughout their entire lifecycle Invoicing of service contracts Processing and correction of credit notes Basic verification of financial data Preparation of reports Archiving of contracts and related documentation Working with SAP and other internal systems Communication and collaboration with French, Slovak, and other international colleagues Communication and cooperation with dealers and internal business partners Administrative support for the Contracted Services team Performing ad hoc analyses and administrative tasks Requirements Education College or university degree - at least Bachelor degree Professional Experience Minimum 2 years of experience in an administrative or Shared Services Center (SSC) environment Experience with billing processes Previous experience in an administrative role Experience working in an international environment is considered an advantage Professional Skills Confident user of Microsoft Office applications Intermediate Excel skills SAP knowledge is an advantage Strong administrative skills Analytical thinking High level of accuracy and attention to detail in document management Language Requirements Native-level Hungarian English – minimum intermediate level (B2) French – minimum intermediate level (B2); upper-intermediate proficiency is an advantage Personal Competencies We are looking for a colleague who: Works accurately and pays close attention to detail Is comfortable performing repetitive administrative tasks Has a structured and organized way of working Can effectively manage multiple tasks simultaneously Meets deadlines consistently Demonstrates strong problem-solving skills Is a team player and supports colleagues Is open to digitalization and continuous process improvement Takes responsibility for delivering high-quality work What We Offer Stable multinational environment with long-term employment and an indefinite-term contract International projects and collaboration across the Scania organization Continuous professional development On-site work at our Biatorbágy office with occasional business travel Sports activity support Back-to-school and childbirth allowances Employee referral bonus Long-service awards every five years Paid leave on December 31 Complimentary fruit, coffee and tea, plus isotonic drinks during summer Team The position is part of the Contracted Services organization. You will work closely with: Contracted Services Manager CS Team Leader Contracted Services Specialists in Hungary and Slovakia France Project team CER Shared Services organization Role Summary The Customer Support Employee main responsibility is to perform customer service duties and tasks according to the common Scania values, principles, processes, guidelines and standards. Managing agreements documentation, customer contact handling questions and issues to ensure high quality operations and customer satisfaction. Also contributing to continuous improvements in the local operations and in the area of responsibility. Job Responsibilities Customer Relationship Development / Prospecting Make calls (by telephone or in person) to allocated customers to develop new relationships. Act as a first point of contact for resolving customer queries and complaints. Customer Needs Clarification Interview the customer, following a complex multilevel sales script, to clarify the customer's requirements, or assist in conducting interviews with potential customers, making detailed notes to collect client requirements. Product/Service Information Provide advanced product/service information and respond to basic customer questions about the product/service. Customer Order Processing Record and process custom/special customer orders, often dealing with ambiguous delivery expectations. Resolving Customer Issues Respond to basic issue escalations promptly and appropriately; provide managerial approvals as required. Renewals Provide exceptional service to customers to encourage continued use of the organization's products/services. Customer Relationship Management (CRM) Data Schedule follow-up actions and enter relevant information into the CRM system after each contact with a customer to create a call plan and to ensure that the organization has quality data to enable effective customer retention and business development activities. Operational Compliance Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure. Personal Capability Building Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media. Competency Based Interview Questions2 Communicates Effectively - Contributing independently Tell me about a time when you had to communicate something important to someone who did not understand your industry or function’s language very well. Actions - How did you approach it? Thinking - Why did you approach it that way? Outcome - What was the result? Learnings - What did you take away from this? Application - When did you use what you learned in a different situation? Communicates Effectively - Contributing independently Describe the best presentation you’ve ever given. Actions - How did you approach it? Thinking - Why did you approach it that way? Outcome - What was the result? Learnings - What did you take away from this? Application - When did you use what you learned in a different situation? Communicates Effectively - Contributing independently Tell me about a time when others were missing the key points in a discussion and you helped get things back on track. Actions - How did you approach it? Thinking - Why did you approach it that way? Outcome - What was the result? Learnings - What did you take away from this? Application - When did you use what you learned in a different situation? Communicates Effectively - Contributing independently Tell me about a time during a meeting when hearing someone else's opinion altered your view of the situation. Actions - How did you approach it? Thinking - Why did you approach it that way? Outcome - What was the result? Learnings - What did you take away from this? Application - When did you use what you learned in a different situation? Communicates Effectively - Contributing independently Describe a time you had to convey a message both thoroughly and concisely. Actions - How did you approach it? Thinking - Why did you approach it that way? Outcome - What was the result? Learnings - What did you take away from this? Application - When did you use what you learned in a different situation? Competency Based Interview Questions3 Action Oriented - Contributing independently Tell me about a time you were the first person to take action on something. Actions - How did you approach it? Thinking - Why did you approach it that way? Outcome - What was the result? Learnings - What did you take away from this? Application - When did you use what you learned in a different situation? Action Oriented - Contributing independently Describe a time when you seized an opportunity and moved forward with it yourself. Actions - How did you approach it? Thinking - Why did you approach it that way? Outcome - What was the result? Learnings - What did you take away from this? Application - When did you use what you learned in a different situation? Action Oriented - Contributing independently Explain what you did when faced with a difficult and urgent problem. Actions - How did you approach it? Thinking - Why did you approach it that way? Outcome - What was the result? Learnings - What did you take away from this? Application - When did you use what you learned in a different situation? Action Oriented - Contributing independently Tell me about a situation that required an enormous amount of energy and effort to meet a deadline. Actions - How did you approach it? Thinking - Why did you approach it that way? Outcome - What was the result? Learnings - What did you take away from this? Application - When did you use what you learned in a different situation? Action Oriented - Contributing independently Tell me about a time when you acted too hastily and had to deal with the consequences. Actions - How did you approach it? Thinking - Why did you approach it that way? Outcome - What was the result? Learnings - What did you take away from this? Application - When did you use what you learned in a different situation? Competency Based Interview Questions4 Manages Complexity - Contributing dependently Tell me about a time you used a process or procedure to solve a problem. Actions - How did you approach it? Thinking - Why did you approach it that way? Outcome - What was the result? Learnings - What did you take away from this? Application - When did you use what you learned in a different situation? Manages Complexity - Contributing dependently Tell me about a time when your chosen solution didn’t work, and you had to rethink the problem from scratch. Actions - How did you approach it? Thinking - Why did you approach it that way? Outcome - What was the result? Learnings - What did you take away from this? Application - When did you use what you learned in a different situation? Manages Complexity - Contributing dependently Describe a time you were faced with a complex problem and had to get to the essence in a short time period. Actions - How did you approach it? Thinking - Why did you approach it that way? Outcome - What was the result? Learnings - What did you take away from this? Application - When did you use what you learned in a different situation? Manages Complexity - Contributing dependently Tell me about a time you incorporated information from multiple angles to get the full picture of a problem. Actions - How did you approach it? Thinking - Why did you approach it that way? Outcome - What was the result? Learnings - What did you take away from this? Application - When did you use what you learned in a different situation? Manages Complexity - Contributing dependently Describe a time you faced conflicting data about a problem and you weren’t sure how to approach it. Actions - How did you approach it? Thinking - Why did you approach it that way? Outcome - What was the result? Learnings - What did you take away from this? Application - When did you use what you learned in a different situation? About Scania Scania is one of the world's leading manufacturers of heavy trucks, buses and industrial and marine engines. Scania Hungária Kft. is the official importer of Scania products in Hungary and is part of the Central European Region (CER) organization. The Contracted Services team provides administrative support for service and telematics contracts and actively contributes to Scania's European digitalization and process improvement initiatives.