Data Center Contract Admin

Job description

企業概要 Turner & Townsend is a global professional services company with over 22,000 people in more than 62 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. Please visit our website: www.turnerandtownsend.com ターナー&タウンゼントとは？ ターナー&タウンゼントは、62か国以上に22,000人以上の従業員を擁するグローバルなプロフェッショナルサービス企業です。 不動産、インフラ、エネルギー、天然資源の分野でお客様と協力し、共に変革を起こし、人々の生活を向上させる成果を生み出しています。パートナーシップを通じて、課題をチャンスに、複雑さを成功に変えることで、世界で最も影響力のあるプロジェクトやプログラムを実現できます。 当社のサービスには、プログラム、プロジェクト、コスト、資産、コマーシャル管理、管理とパフォーマンス、調達とサプライチェーン、ネットゼロ、デジタルソリューションなどがあります。 当社は、世界最大の商業用不動産サービスおよび投資会社であるCBREグループ社が過半数を所有しており、パートナーがかなりの少数株を保有しています。ターナー＆タウンゼントとCBREは協力して、世界中の市場でお客様に最高のプログラム、プロジェクト、コストマネジメントサービスを提供しています。 当社のウェブサイトをご覧ください： www.turnerandtownsend.com 求人内容 We are seeking a Contract Management Specialist to support client-side contract administration for large-scale English-language data center projects. This role is responsible for managing contract preparation and approval workflows, cost-related processes, and coordination with internal and external stakeholders. Key Responsibilities 1. Contract Preparation & Management Lead the drafting of contract documents using provided templates (such as SOW, WO, VO, EOT). Coordinate contract-related matters with internal teams and external stakeholders. Drive contract approval workflows with clients and project-related SPVs (e.g., G.K/TMK). Archive executed contracts in SharePoint and SmartSheet. Upload VOs (Variation Orders) and executed EOTs to Procore. 2. Procurement & Vendor Management Create and track PO/CO in Yardi/Felix, ensuring timely updates to relevant stakeholders. Collect required documentation for new vendors and manage their registration in financial systems. Support submissions to the Supply Chain Assurance system and assist procurement team reviews. Communicate assigned PO numbers to contractors and vendors. 3. Cost & Financial Administration Support Maintain accurate databases, including contract logs, invoice logs, insurance logs, and SPV (TMK/G.K) ledgers. Update cash flow files with payment forecasts and support internal teams to ensure monthly cash flow accuracy. Conduct monthly audits to verify and improve ledger data accuracy. Assist with invoice-to-PO matching and issue new PO/CO as needed. Extract data from cost management systems and prepare monthly client cost reports using client-specified templates. Coordinate PO closures, reconciliation of final payment amounts, and FX adjustments. 4. Document Control & Compliance Collect, store, and manage required contractual documents (e.g., insurance certificates, bank guarantees). Follow client policies, procedures, and compliance requirements throughout all processes. 5. Project Close-Out Support Lead coordination for contract close-out activities, including: Drafting Final Account Statements. Managing return of bank guarantees. Closing POs and conducting final reconciliations within cost management systems. Reporting close-out status for each project. 6. Stakeholder Engagement Clearly communicate expectations to internal stakeholders and support them in delivering required outcomes. Build strong working relationships with cross-functional teams, vendors, and clients. 資格 Bilingual proficiency in Japanese and English Strong interest in the data center industry Ability to propose and implement process improvements related to contract and cost management, including best practices and workflow efficiency その他の情報 Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. Please find out more about us at www.turnerandtownsend.com/ #LI-AT1 Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.